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The Probate Office is responsible for recording and maintaining real property records in Elmore County.
Recording Fees
GENERAL RECORDING FEES - $3.00 per page if the document is over 1 page
$4.00 per page for a one page document
Plus $6.00 per document for indexing/recording
AFFIDAVIT - General recording fees; additional names over two are $1.00 each
ASSIGNMENT - $10.00 for one page; if over one page, general recording fee
BOND FOR TITLE -- General recording fee for pages; deed tax is due on the down payment and mortgage tax is due on the amount financed
COPIES - $1.00 per page;
Certification of regular documents-$3.00 for each
document
DEED/QUITCLAIM DEED -- General recording fee plus deed tax (see deed tax entry). Deed tax is not due to the extent that the sales price is covered in a
mortgage recorded at the same time as the deed.
DEED TAX - $1.00 per thousand (round value of deed to the next $500.00)
**THE SALES PRICE OR APPRAISED VALUE IS REQUIRED WHEN RECORDING A DEED! THE SALES PRICE MAY BE LISTED ON THE FRONT PAGE OR BACK PAGE OF THE DEED OR INCLUDED IN A COVER LETTER OR INCLUDE WITH THE RT-1 INFORMATION.
DEED EXTRA NAMES - $1.00 for names over 2; you are allowed 2 grantors and 2 Grantees.
MORTGAGE -- General recording fees plus mortgage tax (see mortgage tax entry)
MORTGAGE INCLUDING MOBILE HOME -- There is an additional $10.00 fee when a mobile home is included on a mortgage and no UCC is filed
MORTGAGE MODIFICATION/AMENDMENT -- General recording fee plus mortgage tax on additional money or mortgage tax on the total amount owed if the maturity date is extended. If there are more than 2 mortgagors, there will be a charge for extra names.
MORTGAGE TAX - $0.15 per hundred or $1.50 per thousand (round your mortgage amount to the next $100.00). If a governmental agency, a credit union, or other tax exempt entity is the secured party, $1.00 is due for the "No Tax Collected" stamp.
RELEASE (FULL) - $13.00 total fee for one page releasing one mortgage. If over one page, general recording fee plus $3.00 to release each mortgage referenced on the release. Extra names over 2 are $1.00 each.
RELEASE (JUDGEMENT OR LIEN) - $9.00 for one page
RELEASE (PARTIAL) - $10.00 total fee for 1 page. If over 1 page, general recording fees apply
County recording fees are subject to change without notice. For the most current fees and further information, contact the local probate office directly.
Document Formatting Requirements
* Instrument prepared by: Instrument must show the name and address of the preparer. This can be done in the following format: 'This instrument prepared by NAME and ADDRESS.'
* The marital status of grantors or mortgagors is required to be given on all real property documents.
* The complete name and address of the grantee is required to be given on documents.
* A complete legal description of the real property, including plat book or the section, township, and range should be given. Any instrument attempting to transfer any interest in land will not be recorded if the instrument describes the land by reference to a plat but does not have the plat attached to the instrument or if the instrument does not describe the plat book or office in which it is located.
* Documents containing multiple pages should not be stapled.
* Originals or certified copies can be submitted.
* All documents of conveyance need to be in writing, attested by two witnesses, and signed by the contracting party or his agent. If he is unable to sign his name, it may be written for him with the words 'his mark' written next to his name.
The Real Estate Sales Validation Form must be filed in accordance with Code of Alabama 1975, Section 40-22-1.