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Recorder Offices in Bond County

Bond County Clerk/Recorder Bond County Courthouse
200 West College, Greenville, Illinois 62246
8:30 to 4:30 M-F
Phone: (618) 664-0449
Bond County Clerk/Recorder Bond County Courthouse  200 West College, Greenville, Illinois,  62246

 
 
 
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Bond County Recorder of Deeds
Bond County Recorder Information
The recorder in Bond County is responsible for recording and maintaining records related to real property situated in the County.
Recording Fees
First 4 pages of a conforming document: $55.00
Each additional page: $1.00
- base fee: $25.00
- recorder storage fund: $5.00
- GIS fee: $15.00
- state rental housing program: $10.00
- total: $55.00


First 4 pages of a NON-conforming document: $80.00
Each additional page: $2.00
- base fee: $50.00
- recorder storage fund: $5.00
- GIS fee: $15.00
- state rental housing program: $10.00
- total: $80.00
Document Formatting Requirements
Deeds, mortgages, and other instruments of writing that are authorized to be recorded will take effect and be in force from and after the time they are filed for record as to all creditors and subsequent purchasers, without notice. All such deeds and title papers will be judged void as to all such creditors and subsequent purchasers, without notice, until the same is filed for record.

From the time they are filed for record, deeds, mortgages, and other instruments of writing related to real estate shall be deemed notice to subsequent purchasers and creditors, though not acknowledged or proven according to law; but the same shall not be read as evidence, unless their execution be proved in the manner required by the rules of evidence applicable to such writings, so as to supply the defects of acknowledgment or proof.

Documents should consist of one or more individual sheets of white paper measuring 8.5 x 11 inches. Individual sheets should not be permanently bound or in a continuous form. Graphic displays measuring up to 11 x 17 inches accompanying a document will be recorded with the document without additional fees. If an attached rider needs to be recorded with a deed, the rider should be permanently attached as an additional page on the back of the deed.

Use legible printing or typing, black ink, and a font size of at least 12 point. Signatures and dates can be in contrasting colors so long as they will reproduce clearly.

Deeds presented to the county recorder should have a blank space measuring 3.5 x 3.5 inches for the recorder’s use. This can be in the upper right corner on the first page. Failure to include this will not affect the validity of the deed. All other margins in the document should be at least ½ an inch and free from all markings.

When a deed is made a matter of record, it shall have the names of the parties signing the instrument typed or printed below or next to the signatures, including the witnesses, if any, and the names of the parties or officers taking acknowledgment.

Signatures of the parties executing the instrument shall be acknowledged by a notary public.

A deed must contain the name and residence of the grantor, the consideration exchanged for the property, any covenants of warranty, the grantee’s name and address, and a legal description of the real property. In addition, the grantor’s original signature must be present.

Provide the name and address of the owner to whom subsequent tax bills are to be sent.

Whenever a metes and bound description is used in the legal description of real property, the metes and bounds description should contain the section, township, and range with an identifiable point of beginning.

An affidavit for purposes of the plat act is required to accompany a deed when 1) a metes and bounds legal description is given, 2) when roadway easements and right of way (ingress or egress) are designated, or 3) when a division of land five acres more or less is noted on a deed of transfer.

Declaration of Value

An Illinois Real Estate Transfer Declaration (PTAX-203) must be filed with deeds and any non-exempt transactions. The information requested on this form is requested by the Illinois Real Estate Transfer Tax law. All parties involved in the transaction must complete the form truthfully. This form is used to collect sales data and to determine if a sale can be used in assessment ratio studies. It is also used to compute equalization factors, which are used to help achieve a statewide uniform valuation of properties based on their fair market value.

If the property transfer is exempt from transfer tax, the PTAX-203 form is not required. A specific exemption number should be noted on the deed presented for recording. The Illinois Department of Revenue webpage has a list of exempt transactions. The form can be completed online or as a hard copy.
 
E-Recording
We may be able to e-record your deed documents in Bond County, Click Here for more information.
Forms
Bond County Real Estate Deed Forms

Quit Claim Deed Form
Warranty Deed Form
Special Warranty Deed Form
Grant Deed Form
Easement Deed Form
Deceased Joint Tenant Affidavit Form
Transfer on Death Instrument Form
Notice of Death Affidavit and Acceptance Form
Disclaimer of Interest Form
Correction Deed Form
Supplemental Documents

Illinois Real Estate Transfer Declaration
Real Estate Transfer Tax Payment Form for Non Recorded Documents
Notorial Record
Plat Act Affidavit
 
 
 
Information
No current information available for Bond County
 
 
NOTICE: You are NOT on the Bond County official website, you are on Deeds.com, a private website that is not affiliated with any government agency.