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Recorder Offices in Hamilton County

Hamilton County Recorder
138 East Court St., Suite 209, Cincinnati, Ohio 45202
8:00 AM to 4:00 PM M-F
Phone: (513) 946-4600
Hamilton County Recorder  138 East Court St., Suite 209,  Cincinnati, Ohio, 45202

 
 
 
Hamilton County Recorder of Deeds
Hamilton County Recorder Information
The recorder in Hamilton County is responsible for recording and maintaining records related to real property situated in the County.
Recording Fees
The fee to record and index a deed, mortgage, affidavit, agreement, annexation, easement, certificate of transfer, land contract, lease, mechanic’s lien, partnership, trust document, or power of attorney is $28 for the first two pages. Each page thereafter is $8.

If a document does not meet the requirements, it can be recorded for an additional $20.

A certified copy is $2 per page, plus $1 for the certification seal.

Contact the recorder at 513.946.4561 if you have questions regarding fees due upon recording.
Document Formatting Requirements
The recorder's office in Hamilton County is responsible for recording and maintaining real property records for the county.

Until a document is recorded, it is fraudulent insofar as it relates to a subsequent bona fide purchaser of the same real estate having, at the time of purchase, no knowledge of the existence of the former deed.

RECORDING REQUIREMENTS FOR A REAL PROPERTY DOCUMENT

• Documents submitted for recording should be on paper no smaller than 8.5x11 and no larger than 8.5x14 inches and should be in blue or black ink only, with a font size no smaller than 10-point.

• 1-inch margins should be used on the sides and the bottom of all pages.

• A 3-inch margin should be on the top of the first page. This space is reserved for the recorder, auditor, and engineer.

• On the top of each remaining page of the document, there should be a 1 ½ inch margin.

• An instrument that conveys title to property must have legible signatures and names.

• By law, a deed or other instrument that is in a language other than English has to be accompanied by a certified English translation.

• For instruments that convey or affect an interest in crude oil or natural gas (lease, assignment, easement, lien, or right or way) made by separate instrument, the county recorder does not have the power to limit the number of assignments, releases, partial releases, or waivers of priority that may be executed and recorded by means of a single instrument.

• The grantor must sign the document and acknowledge it before a clerk of court or another person authorized to take acknowledgments.

• The name of the person who prepared the document should be listed, which can be done in the following format: “This instrument was prepared by NAME.”

• The conveyance document presented to the recorder should bear the stamp of the county auditor stating that the document has been examined and that the grantor is in compliance with 319.202 of the Ohio Revised Code.

• Documents of conveyance should state the marital status of the grantor.

• The total consideration paid is required to be included on real property documents.

• The grantee’s address (for tax mailing purposes) needs to be included with transfers of title.

• A legal description of the real property is required, as well as any prior recorded information

QUITCLAIM, GENERAL WARRANTY, LIMITED WARRANTY

A quitclaim deed does not include any covenants on the part of the grantor.

General warranty covenants in a deed will have the full force and effect of the following: “The grantor covenants with the grantee, his heirs, assigns, and successors, that he is lawfully seized in fee simple of the granted premises; that they are free from all encumbrances; that he has good right to sell and convey the same, and that he does warrant and will defend the same to the grantee and his heirs, assigns, and successors, forever, against the lawful claims and demands of all persons.”

The words “limited warranty covenants” will have the full force and effect of the following words: “The grantor covenants with the grantee, his heirs, assigns, and successors, that the granted premises are free from all encumbrances made by the grantor, and that he does warrant and will defend the same to the grantee and his heirs, assigns, and successors, forever, against the lawful claims and demands of all persons claiming by, through, or under the grantor, but against none other.”
 
E-Recording
We may be able to e-record your deed documents in Hamilton County, Click Here for more information.
Forms
Hamilton County Real Estate Deed Forms

Quit Claim Deed Form
Warranty Deed Form
Special Warranty Deed Form
Limited Warranty Deed Form
Grant Deed Form
Easement Deed Form
Survivorship Deed Form
Affidavit of Survivorship Form
Affidavit of Confirmation Form
Transfer on Death Designation Affidavit Form
Correction Deed Form
Supplemental Documents

Real Property Conveyance Fee Statement of Value and Receipt
Statement for Reason of Exemption From Real Property Conveyance Fee
Affidavit of Facts
 
 
 
Information
No current information available for Hamilton County
 
 
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