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Recorder Offices in Paulding County

Paulding County Recorder Paulding County Courthouse, Room 103
115 North Williams St., Paulding, Ohio 45879
8:00 a.m. - 4:30 p.m. Monday -Thursday (Except Holidays)
Phone: (419) 399-8275
Paulding County Recorder Paulding County Courthouse, Room 103   115 North Williams St.,  Paulding, Ohio, 45879

 
 
 
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Paulding County Recorder of Deeds
Paulding County Recorder Information
The recorder in Paulding County is responsible for recording and maintaining records related to real property situated in the County.
Recording Fees
The fee to record and index a deed, mortgage, affidavit, agreement, annexation, easement, certificate of transfer, land contract, lease, mechanic’s lien, partnership, trust document, or power of attorney is $28 for the first two pages. Each page thereafter is $8.

If a document does not meet the requirements, it can be recorded for an additional $20.

A certified copy is $2 per page.

The county auditor's conveyance fee is $4 per $1,000 and the county auditor's transfer fee is 50 cents per parcel.

If items need mailed back, the county recorder's office appreciates a self-addressed stamped envelope with adequate postage.

If documents are sent in with insufficient funds, they are returned unrecorded. If there is an over payment, the document is recorded. Over payments of up to $10 are returned.

Contact the Paulding County Recorder at 419-399-8275 if you have questions regarding recording fees or auditor's fees due upon recording.
Document Formatting Requirements
The recorder in Paulding County, Ohio is responsible for recording real property documents for the county. The recorder also keeps and maintains an accurate and permanent record of the real estate transactions for the county. These records are available to the public. In order to be recorded, documents must conform to the guidelines as set forth in the Ohio Revised Code. Documents are returned approximately 1 week after they are submitted.

Until a document is recorded, it is fraudulent insofar as it relates to a subsequent bona fide purchaser of the same real estate having, at the time of purchase, no knowledge of the existence of the former deed.

REQUIREMENTS FOR RECORDING

• Submit document on white 8.5 x 11 inch paper or 8.5 x 14 inch paper. Submit originals or certified copies of originals to be recorded.

• Use a computer font size of at least 10 point and blue or black ink.

• Do not use any highlighting. Font used should be Times New Roman, Helvetica, or Palatino.

• Provide a blank 3-inch margin at the top of the first page. This space is reserved for the recorder, auditor, and engineer. On the top of each remaining page, a 1.5 inch margin is required. Side and bottom margins should be at least 1 inch.

• If signatures in the document are considered to be illegible, the name should be printed or typed beneath it. The grantor must sign the document and acknowledge it before a clerk of court or another person authorized to take acknowledgments.

• The name of the person who prepared the document should be listed, which can be done in the following format: “This instrument was prepared by NAME.”

• The conveyance document presented to the recorder should bear the stamp of the county auditor stating that the document has been examined and that the grantor is in compliance with 319.202 of the Ohio Revised Code.

• Documents of conveyance should state the marital status of the grantor.

• The total consideration paid is required to be included on real property documents.

• The grantee’s address (for tax mailing purposes) needs to be included with transfers of title.

• A legal description of the real property is required, as well as any prior recorded information.

• A recorded grant should include a reference by volume and page to the record of the deed or other recorded instrument under which the grantor claims title, but the omission of the reference will not affect the validity.

QUITCLAIM, GENERAL WARRANTY, LIMITED WARRANTY

A quitclaim deed does not include any covenants on the part of the grantor.

General warranty covenants in a deed will have the full force and effect of the following: “The grantor covenants with the grantee, his heirs, assigns, and successors, that he is lawfully seized in fee simple of the granted premises; that they are free from all encumbrances; that he has good right to sell and convey the same, and that he does warrant and will defend the same to the grantee and his heirs, assigns, and successors, forever, against the lawful claims and demands of all persons.”

The words “limited warranty covenants” will have the full force and effect of the following words: “The grantor covenants with the grantee, his heirs, assigns, and successors, that the granted premises are free from all encumbrances made by the grantor, and that he does warrant and will defend the same to the grantee and his heirs, assigns, and successors, forever, against the lawful claims and demands of all persons claiming by, through, or under the grantor, but against none other.”
 
E-Recording
We may be able to e-record your deed documents in Paulding County, Click Here for more information.
Forms
Paulding County Real Estate Deed Forms

Quit Claim Deed Form
Warranty Deed Form
Special Warranty Deed Form
Limited Warranty Deed Form
Grant Deed Form
Easement Deed Form
Survivorship Deed Form
Affidavit of Survivorship Form
Affidavit of Confirmation Form
Transfer on Death Designation Affidavit Form
Disclaimer of Interest Form
Correction Deed Form
Supplemental Documents

Real Property Conveyance Fee Statement of Value and Receipt
Statement for Reason of Exemption From Real Property Conveyance Fee
Affidavit of Facts
 
 
 
Information
No current information available for Paulding County
 
 
NOTICE: You are NOT on the Paulding County official website, you are on Deeds.com, a private website that is not affiliated with any government agency.