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Recorder Offices in Clatsop County

Clatsop County Clerk
820 Exchange St., Astoria, Oregon 97103
8:30 to 4:00 Monday through Friday
Phone: (503) 325-8511
Clatsop County Clerk   820 Exchange St.,  Astoria, Oregon,  97103

 
 
 
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Clatsop County Recorder of Deeds
Clatsop County Recorder Information
The recorder in Clatsop County is responsible for recording and maintaining records related to real property situated in the County.
Recording Fees
Recording fees are based on a one-sided one-page document.

The fee to record a deed or easement is $47 for the first page. Each additional page is $5. Each additional transaction in a document is $5.

A mortgage/deed of trust/line of credit instrument is $47 for the first page and $5 for each additional page.

A non-standard form is an additional $20 per document.

Make checks payable to the Clatsop County Clerk. A recording request cannot be processed without the correct payment.
Document Formatting Requirements
Deeds, mortgages, and other instruments relating to real property located in Clatsop County are recorded with the Clatsop County Recorder. Recording hours are 8 a.m. to 4 p.m. Mondays through Fridays, except on holidays. Documents received after 4 p.m. will be recorded the next business day. Documents will be mailed back after recording.

Every conveyance, deed, land sale contract or other agreement or memorandum thereof affecting the title of real property within this state which is not recorded as provided by law is void as against any subsequent purchaser in good faith and for a valuable consideration of the same real property, or any portion thereof, whose conveyance, deed, land sale contract, assignment of all or any portion of a seller’s or purchaser’s interest in a land sale contract or other agreement or memorandum thereof is first filed for record, and as against the heirs and assigns of such subsequent purchaser.

RECORDING STANDARDS

• Documents submitted for recording must be for property located in Clatsop County.

• Paper should not be less than 20 # opaque bond and should be of sufficient quality for photographic reproduction that will not permit “bleed through.”

• Originals with original signatures and notary stamps are required. No photocopies (unless it is a certified copy) or electronically generated (faxed) copies are permitted. Notary stamps or seals may not cover any printed information or signatures. A blurred or faint notary stamp is not acceptable for recording. The information may be written outside the seal border or a new seal and/or acknowledgment can be affixed.

• Any highlighting of text or information on the document will result in rejection.

• Paper should be at least 8.5x11 inches but not larger than 8.5x14 inches.

• Margins should be as follows: 2-inch top margins on the first page and 1 ½ inch side and bottom margins on the first page. All other margins should be a minimum of 1 inch. Sufficient space must be provided for the recording label on the first page. If this space is not provided, an extra page will be charged.

• Type size must be 8 point or larger.

• Exhibits or attachments are to be referenced in the document.

• The legal description can be in the document or included as an attachment. The legal description should include a subdivision name, lot, and block or the book and page or instrument number of the recorded deed where the legal description can be found. The assessor’s map and tax lot number or account number is not acceptable as a legal description.

• A statement outlined in ORS 93.040 is required on all deeds.

First page requirements:

1. The name(s) of the transaction(s). A document must be clearly labeled in sufficient detail to enable the clerk to record the document in the appropriate record. A document describing two or more transactions between the same two parties and involving the same properties recordable as separate documents, may be recorded when the document is clearly labeled with the names of the transactions.

2. Names of the parties. The names of all parties to the conveyance must be listed on the first page. Documents with multiple titles must have the names of the parties clearly listed on the first page or cover sheet.

3. Names and addresses of parties. Instruments submitted for recording must contain the names and addresses of all indexed parties (direct/grantor and indirect/grantee). This requirement includes the name and address of the beneficiary on applicable loan instruments.

4. Return address. Provide the name and address of the person to whom the document will be returned.

5. Consideration. The true and actual consideration paid or to be paid. This is required on documents conveying or contracting to convey fee title.

6. Tax statements. The name and address of the person to whom the tax statements will be sent.

7. County Clerk Lien Records. When applicable, the lien amount must also be listed on the first page.

8. Clatsop County Assessor’s account number. This includes the map and tax lot.

9. Clatsop County property address for the real property.

The first page is to contain the above information. If this is not on the first page, an additional $20 will be charged. A cover sheet may be used. If a cover sheet is used, it will be considered part of the document when recorded. Any errors in the cover sheet do not affect the transactions contained in the instrument itself. The cover sheet does not need to be separately signed or acknowledged.

If a document is rejected as “illegible” due to a notary and/or corporate seal or highlighting that covers text, the document can be re-done or the following options can be considered:

If you think the illegible information is either unimportant or unnecessary, it can be removed or crossed out. However, it is important to check with legal counsel before doing so. The information may be required.

If the form contains illegible text, a legible form of the same kind may be attached to the original, and should state “attached for legibility.” Attaching extra pages will increase the total recording cost.

Warranty deeds may be in the following form:
_____, Grantor, conveys and warrants to_____, Grantee, the following described real property free of encumbrances except as specifically set forth herein: (Describe the property conveyed.)

(If there are to be exceptions to the covenants described in ORS 93.850 (2)(c), here insert such exceptions.)
(Following statement of exceptions, here insert statement required under ORS 93.040 (1).)
The true consideration for this conveyance is $_____. (Here comply with the requirements of ORS 93.030.)
Dated this _____ day of_____, 2___.

 
E-Recording
We may be able to e-record your deed documents in Clatsop County, Click Here for more information.
Forms
Clatsop County Real Estate Deed Forms

Quit Claim Deed Form
Warranty Deed Form
Special Warranty Deed Form
Bargain and Sale Deed Form
Easement Deed Form
Transfer on Death Deed Form
Transfer on Death Revocation Form
Transfer on Death Affidavit of Survivorship Form
Affidavit of Surviving Joint Tenant Form
Correction Deed Form
Disclaimer of Interest Form
Supplemental Documents

Consideration
 
 
 
 
 
NOTICE: You are NOT on the Clatsop County official website, you are on Deeds.com, a private website that is not affiliated with any government agency.