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Recorder Offices in Butler County

Butler County Recorder of Deeds County Government Center, Floor L
124 West Diamond St., Butler, Pennsylvania 16003
8:30 to 4:30 M-F
Phone: (724) 284-5340
Butler County Recorder of Deeds County Government Center, Floor L  124 West Diamond St.,  Butler, Pennsylvania, 16003

 
 
 
Butler County Recorder of Deeds
Butler County Recorder Information
The recorder in Butler County is responsible for recording and maintaining records related to real property situated in the County.
Recording Fees
The fee to record a deed or mortgage with four pages, four names, and 1 parcel is $55. Each additional name or page after the first four is $1.

A state and local transfer tax, both at 1%, may be due upon recording.

Contact the Butler County Recorder of Deeds at 724-284-5340 with questions about recording fees or transfer taxes.
Document Formatting Requirements
In Pennsylvania, it is the responsibility of the Recorder of Deeds to record and maintain real property documents. Each county has an elected official, the recorder of deeds, to carry out this responsibility. These records include deeds, easements, and other instruments used in the conveyance of property. Recording requirements must be met and fees must be paid before recording can take place.

I. Document criteria necessary for recording:

1. A deed must be acknowledged before the Recorder of Deeds can consider it. An acknowledgment must include the county and state. The name of person acknowledging should be given exactly the same as it appears in the document. Other necessary elements are a notary signature, notary stamp, and the notary expiration date. The acknowledgment date should be on or after the execution date of the document.

2. The maximum size page accepted is 8.5x14 inches, while the minimum is 8.5x11 inches. Margins should be a minimum of 1-inch and should be free from all markings.

3. A complete legal description of the real property must be present.

4. The Uniform Parcel Identifier number that has been assigned to the parcel must be stated on the document. For assistance with this, contact the County Mapping Department. In order for a recorded document to provide constructive notice under the Pennsylvania recording laws, it must have a Uniform Parcel Identifier number.

5. A Certificate of Residence, with the grantee’s name and mailing address, should be attached to the deed.

6. A deed should state the true consideration of the property or should be accompanied by an original Affidavit of Value. If claiming an exemption from taxation, the deed must be accompanied by an original and fully completed Affidavit of Value.

7. If multiple documents constituting one transaction are submitted, the order of recording must be clearly indicated. The party submitting the documents is responsible for any re-recording expenses resulting from an improper order of recording.

8. Any corrective documents must include a reference to the document being corrected, as well as the reason for correction. A corrective deed must also include a Statement of Value and a recorded copy of the document being corrected.

9. A re-recorded document must be acknowledged again, and must also include the reason for re-recording.

10. When submitting a deed that pertains to property in more than one municipality, the percentage of local transfer tax for each municipality must be stated.


II. Content and Form of an Instrument of Conveyance:

The name and residence of the grantor and grantee should be provided in the conveyance, as well as the consideration exchanged for the property and a legal description.

The words “grant and convey” or either one of those words are effective in passing a fee simple title to the premises conveyed, if the grantor was in possession of such a title.

Additionally, the words “grant and convey” or either one of the words, when used in a conveyance, shall be deemed an express covenant to the grantee, his heirs, and assigns that the grantor was seized of an indefeasible estate in fee simple in the property conveyed, freed from encumbrances done or suffered from the grantor, as also for quiet enjoyment against the grantor, his heirs and assigns, unless limited by express words contained in the deed.

All deeds or instruments in writing for conveying or releasing land, shall, unless an exception is made, be construed to include all the estate, right, title, interest, property, claim, and demand whatsoever of the grantor, in law, equity, or otherwise, together with all and singular the improvements, ways, waters, watercourses, rights, liberties, privileges, hereditaments, and appurtenances whatsoever thereto belonging, or in anywise appertaining, and the reversions and remainders, rents, issues, and profits thereof.

General Warranty: A covenant by the grantor that he/she will “warranty generally the property hereby conveyed” will have the same effect as if the grantor had covenanted that he will forever warrant and defend the said property, and every part thereof, unto the grantee against the lawful claims and demands of all persons.

Special Warranty: When a grantor makes a covenant that he/she will “warrant specially the property hereby conveyed” it will have the same effect as if the grantor had covenanted that he/she will forever warrant and defend the said property, and every part thereof, unto the said grantee against the lawful claims of the grantor and all persons claiming or to claim by, through, or under him.

Release and quitclaim: The words “release and quitclaim” in a conveyance will be construed as if the deed set forth that the grantor hath remised, released, and quit-claimed, and by these presents doth remise, release, and forever quit-claim, unto the grantee all right, title, interest, property, claim, and demand whatsoever, both in law and in equity, in or to the lands or premises released or intended to be, so that neither the grantor, nor his personal representatives, nor his heirs or assigns, shall at any time thereafter have claim, challenge, or demand the said lands or premises, or part thereof, in any manner whatsoever.


III. Recording Act:

All deeds, conveyances, contracts, and other instruments of writing that are intended to grant, bargain, sell, and convey any lands in Pennsylvania on behalf of the parties executing the instrument, shall be recorded in the office for the recording of deeds in the county where the land is located, upon being acknowledged by the executing party. Any such deed, conveyance, contract, or instrument of writing, that is not acknowledged or proved and recorded, shall be fraudulent and void as to any subsequent bona fide purchaser or mortgagee, duly entered in the clerk of court’s office in the county in which the land lies, without actual or constructive notice unless such deed, conveyance, contract or instrument of writing shall be recorded before the recording of the deed or conveyance under which such subsequent purchaser, mortgagee, or judgment creditor shall claim.

The legal effect of recording is to give constructive notice to subsequent purchasers, mortgagees, and/or judgment creditors of the parties to said agreements of the fact of the granting of such rights or privileges and/or of the execution of said releases, and the rights of the subsequent purchasers, mortgagees, and/or judgment creditors of the parties to said agreements shall be limited thereby with the same force and effect as if said subsequent purchasers, mortgagees, and/or judgment creditors had actually joined in the execution of the agreement or agreements aforesaid.

All deeds remaining unrecorded for the term of two years shall be judged fraudulent and void against any subsequent bona fide purchaser or mortgagee, for a valuable consideration, without notice.


IV. Statement of Value:

A Statement of Value is necessary whenever (1) the full consideration is not set forth in the deed, (2) when the deed is without consideration or is by gift, or (3) a tax exemption is claimed. A Statement of Value is not required if the transfer is wholly exempt from tax based on familial relationship or public utility easement.
If the transfer is between family members, the relationship must be stated on the deed.

The Statement of Value must be completed in its entirety and submitted in duplicate with a reason for the exemption and the amount of exemption.

A Statement of Value must also be submitted for easements and rights-of-ways.

The form of a deed conveying or releasing lands may be in the following words:

THIS DEED,
Made the…..day of……in the year two thousand …………. between….. (here insert name or names and residence of grantor or grantors) and (here insert name or names and residence of grantee or grantees);
Witnesseth, that in consideration of …. dollars paid in hand, the receipt whereof is hereby acknowledged, the said grantor do hereby grant and convey (or release and quitclaim) to the said grantee, all … (Here give location and description of property conveyed and released, with recital of title if desired) ……. (If there are reservations, exceptions, or special conditions, insert those here.) ……….. (If there are covenants of general or special warranty, insert same here).
In witness thereof, the said grantor has hereunto set …………. hand, the day and year first above written.
Signed and delivered in the presence of..................
 
E-Recording
We may be able to e-record your deed documents in Butler County, Click Here for more information.
Forms
Butler County Real Estate Deed Forms

Quit Claim Deed Form
Warranty Deed Form
Special Warranty Deed Form
Grant Deed Form
Easement Deed Form
Correction Deed Form
Supplemental Documents

Realty Transfer Tax
Transfer Tax
Valuation Factors
 
 
 
Information
No current information available for Butler County
 
 
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