Deeds.com
Recorder Offices in Philadelphia County

Philadelphia Recorder of Deeds Philadelphia City Hall, Room 156
401 North Broad St., Philadelphia, Pennsylvania 19107
8:30 to 4:30 M-F
Phone: (215) 686-1483
Philadelphia Recorder of Deeds Philadelphia City Hall, Room 156    401 North Broad St.,  Philadelphia, Pennsylvania, 19107

 
 
 
Philadelphia County Recorder of Deeds
Philadelphia County Recorder Information
The Document Recording Division includes the operations of the Philadelphia County Recorder of Deeds, the City's Tax Map Registry, and public reference to real estate documents and various other public records.

As Recorder of Deeds, the division is responsible for recording and/or filing any legal instrument connected with title to real estate in the City of Philadelphia and various other matters (e.g., notary commissions, Uniform Commercial Code, police commissions, judges commissions and oaths, military discharges, and charters for corporations doing business in Philadelphia).

As the City Tax Map Registry, the division controls title registration for the Board of Revision of Taxes and other city agencies, accepts changes in registry ownership, and maintains the City's official parcel base maps.

Additionally, as a central contact for many public records, the division accepts applications for police record checks, good conduct letters, and various other police and emergency response reports.As an agent for both the City/County and the State, the division collects over $50 million in transfer taxes and various services fees related to the recording of real estate documents and the sale of records to the public.
Recording Fees
The current fee to record a deed is $235, which includes surcharges. No charges are assessed for additional pages.

Fee breakdown:
Recording Fee- $107.00
Philadelphia Housing Trust Fund Fee- $102.00
State Writ Tax- .50
County Fee- $2.00
Access to Justice Fee- $23.50

Copies of recorded instruments are $2, and certified copies are an additional $2.

The realty transfer tax is 3% of the total consideration for city taxes and 1% of the total consideration for state taxes.

If a document has been rejected, resubmit it with the Document Rejection Notice.

If you need the original document returned to you, be sure to include a self-addressed stamped envelope.

Contact the Recorder of Deeds in Philadelphia at (215) 686-1483 if you have more questions about recording fees or transfer taxes.
Document Formatting Requirements
The City of Philadelphia is the only consolidated city-county in Pennsylvania. The city recorder of deeds in Philadelphia is responsible for recording and maintaining real property records for the city. These records include deeds, easements, and other instruments used in the conveyance of property. Recording requirements must be met and fees must be paid before recording can take place.

I. Document criteria necessary for recording:

A deed must be acknowledged before the Recorder of Deeds can consider it. An acknowledgment must include the county and state. The name of person acknowledging should be given exactly the same as it appears in the document. Other necessary elements are a notary signature, notary stamp, and the notary expiration date. The acknowledgment date should be on or after the execution date of the document.

The maximum size page accepted is 8.5x11 inches. The first page should have a 3 inch top margin, the left side of which should contain "prepared by" and return to information. All other margins throughout the document can be 1 inch.

A complete metes and bounds legal description of the real property must be present.

The document must have the names of all parties typed in the OR and EE captions.

The Uniform Parcel Identifier number that has been assigned to the parcel must be stated on the document. For assistance with this, contact the County Mapping Department. In order for a recorded document to provide constructive notice under the Pennsylvania recording laws, it must have a Uniform Parcel Identifier number.

. A Certificate of Residence, with the grantee’s name and mailing address should be attached to the deed.

A deed should state the true consideration of the property or should be accompanied by an original Affidavit of Value. If claiming an exemption from taxation, the deed must be accompanied by an original and fully completed Affidavit of Value.

If multiple documents constituting one transaction are submitted, the order of recording must be clearly indicated. The party submitting the documents is responsible for any re-recording expenses resulting from an improper order of recording.

Any corrective documents must include a reference to the document being corrected, as well as the reason for correction. A corrective deed must also include a Statement of Value and a recorded copy of the document being corrected.

A re-recorded document must be acknowledged again, and must also include the reason for re-recording.

When submitting a deed that pertains to property in more than one municipality, the percentage of local transfer tax for each municipality must be stated.


II. Content and Form of an Instrument of Conveyance:

The name and residence of the grantor and grantee should be provided in the conveyance, as well as the consideration exchanged for the property and a legal description.

The words “grant and convey” or either one of those words are effective in passing a fee simple title to the premises conveyed, if the grantor was in possession of such a title.

Additionally, the words “grant and convey” or either one of the words, when used in a conveyance, shall be deemed an express covenant to the grantee, his heirs, and assigns that the grantor was seized of an indefeasible estate in fee simple in the property conveyed, freed from encumbrances done or suffered from the grantor, as also for quiet enjoyment against the grantor, his heirs and assigns, unless limited by express words contained in the deed.

All deeds or instruments in writing for conveying or releasing land, shall, unless an exception is made, be construed to include all the estate, right, title, interest, property, claim, and demand whatsoever of the grantor, in law, equity, or otherwise, together with all and singular the improvements, ways, waters, watercourses, rights, liberties, privileges, hereditaments, and appurtenances whatsoever thereto belonging, or in anywise appertaining, and the reversions and remainders, rents, issues, and profits thereof.

General Warranty: A covenant by the grantor that he/she will “warranty generally the property hereby conveyed” will have the same effect as if the grantor had covenanted that he will forever warrant and defend the said property, and every part thereof, unto the grantee against the lawful claims and demands of all persons.

Special Warranty: When a grantor makes a covenant that he/she will “warrant specially the property hereby conveyed” it will have the same effect as if the grantor had covenanted that he/she will forever warrant and defend the said property, and every part thereof, unto the said grantee against the lawful claims of the grantor and all persons claiming or to claim by, through, or under him.

Release and quitclaim: The words “release and quitclaim” in a conveyance will be construed as if the deed set forth that the grantor hath remised, released, and quit-claimed, and by these presents doth remise, release, and forever quit-claim, unto the grantee all right, title, interest, property, claim, and demand whatsoever, both in law and in equity, in or to the lands or premises released or intended to be, so that neither the grantor, nor his personal representatives, nor his heirs or assigns, shall at any time thereafter have claim, challenge, or demand the said lands or premises, or part thereof, in any manner whatsoever.


III. Recording Act:

All deeds, conveyances, contracts, and other instruments of writing that are intended to grant, bargain, sell, and convey any lands in Pennsylvania on behalf of the parties executing the instrument, shall be recorded in the office for the recording of deeds in the county where the land is located, upon being acknowledged by the executing party. Any such deed, conveyance, contract, or instrument of writing, that is not acknowledged or proved and recorded, shall be fraudulent and void as to any subsequent bona fide purchaser or mortgagee, duly entered in the clerk of court’s office in the county in which the land lies, without actual or constructive notice unless such deed, conveyance, contract or instrument of writing shall be recorded before the recording of the deed or conveyance under which such subsequent purchaser, mortgagee, or judgment creditor shall claim.

The legal effect of recording is to give constructive notice to subsequent purchasers, mortgagees, and/or judgment creditors of the parties to said agreements of the fact of the granting of such rights or privileges and/or of the execution of said releases, and the rights of the subsequent purchasers, mortgagees, and/or judgment creditors of the parties to said agreements shall be limited thereby with the same force and effect as if said subsequent purchasers, mortgagees, and/or judgment creditors had actually joined in the execution of the agreement or agreements aforesaid.

All deeds remaining unrecorded for the term of two years shall be judged fraudulent and void against any subsequent bona fide purchaser or mortgagee, for a valuable consideration, without notice.


IV. Statement of Value:

A Statement of Value is necessary whenever (1) the full consideration is not set forth in the deed, (2) when the deed is without consideration or is by gift, or (3) a tax exemption is claimed. A Statement of Value is not required if the transfer is wholly exempt from tax based on familial relationship or public utility easement.
If the transfer is between family members, the relationship must be stated on the deed.

The Statement of Value must be completed in its entirety and submitted in duplicate with a reason for the exemption and the amount of exemption.

A Statement of Value must also be submitted for easements and rights-of-ways.
 
E-Recording
We may be able to e-record your deed documents in Philadelphia County, Click Here for more information.
Forms
Philadelphia County Real Estate Deed Forms

Quit Claim Deed Form
Warranty Deed Form
Special Warranty Deed Form
Grant Deed Form
Easement Deed Form
Correction Deed Form
Supplemental Documents

Transfer Tax Certification
Certificate of Residency
Realty Transfer Tax
Recording Information Summary
 
 
 
Information

January 8, 2014
Notice: Recording fee increase EFFECTIVE JANUARY 20, 2014 Pursuant to Bill No. 130805

October 1, 2013
The Philadelphia Housing Trust Fund (HTF) was created in September 2005 as a dedicated and ongoing local funding source. The HTF provides resources for the development of new affordable homes, the preservation and repair of existing occupied homes, and the prevention of homelessness. Through these investments the HTF promotes neighborhood stabilization and revitalization.

The Trust Fund serves a range of income levels, with half of the funds targeted to very low-income families and individuals earning at or below 30% of Area Median Income and half targeted to low- to moderate-income households earning between 30% and 115% AMI. The Trust Fund also addresses a variety of housing needs with 50 percent of its funds producing new or substantially rehabilitated homes and 50 percent supporting housing preservation, home repair and homelessness prevention. An Oversight Board comprised of public officials and community representatives recommends policies, proposes how funds should be allocated and monitors implementation of the Trust Fund.

The fund received $8,847,553 in revenue in 2012 from recording fees charged to property owners recording real estate deeds. The fee that is paid to the fund for each deed recorded is $102.

More information about this fund can be found here:
http://philadelphiahousingtrustfund.org/

 
 
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