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Recorder Offices in Hawkins County

Hawkins County County Register of Deeds
150 Washington St., Rogersville, Tennessee 37857
8:00 to 4:00 Monday through Friday
Phone: (423) 272-8304
Hawkins County County Register of Deeds   150 Washington St.,  Rogersville, Tennessee, 37857

 
 
 
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Hawkins County Recorder of Deeds
Hawkins County Recorder Information
The recorder in Hawkins County is responsible for recording and maintaining records related to real property situated in the County.
Recording Fees
To record a deed, deed of trust, or mortgage, the fee is $12 for the first two pages. Each additional page or attachment is $5.

Multiple assignments or releases are $5 per reference after the first.

The deed transfer tax is $0.37 per $100.

The mortgage tax is $0.115 per $100. The first $2,000 of indebtedness is exempt
from mortgage tax. Add $1 probate fee to total taxes paid.

The real estate certification fee is $1 per page.

A self-addressed stamped envelope is requested for return purposes.

Contact the register of deeds in Hawkins County at 423-272-8304 for more details on recording fees and forms of payment.
Document Formatting Requirements
The recording act in Tennessee is a notice statute. This means that a later buyer who pays fair value for the property and does not have any notice of earlier conflicting interests, wins and will have priority over later recordings.

Easements, deeds of trust, quit claim deeds, and other instruments pertaining to real property in Hawkins County can be recorded with the Register of Deeds.

DOCUMENT GUIDELINES

• Original copies or certified copies can be submitted for recording. A certified copy must have the clerk’s signature and seal from the certifying office.

• White paper measuring 8.5x11 inches or 8.5x14 inches is accepted.

• If the first page does not provide sufficient space for recording information, an additional page will be added, which will result in extra fees. To accommodate this requirement, the first page should have a top and bottom margin of at least 3 inches. Side margins should be at least 1 inch. All margins on subsequent pages should be at least 1 inch.

• Black ink with a minimum font size of 10 point is required.

• A deed will not be recorded unless it contains the name and address of the property owner as well as the name and address of the person or entity responsible for the payment of real property taxes.

• The preparer of the document must be named and should be given in the following format: “This instrument was prepared by (name and address).”

• Documents must be signed and notarized with a complete notary acknowledgment. This should include the date it was notarized and the date the notary commission expires.

• Corresponding names should be written beneath all signatures.

• An instrument must contain recitals designating the deed, will, court decree, or other source from which the grantor received the equitable interest. If the source of equitable interest is a deed or other instrument of record, the type of instrument, office, book, and page number shall be cited on the instrument presented for recording. If inheritance is the source of equitable interest, then it shall be recited on the deed that the grantor took title by inheritance and the last recorded instrument conveying the equitable interest shall be referenced on the deed. If no such preceding instrument has been recorded, then the instrument shall state this. If the source of equitable interest is received by the recorder simultaneously with the instrument upon which the recital is required, then the preparer shall leave blanks in the recital section for the book and page number or other appropriate reference and the register of deeds will enter in the reference after recording has taken place.

• Every deed offered for recording shall show on its face the property number or other identifying symbol of the parcel or parcels being transferred or conveyed. If the property is improved, a notation at the end of the legal description should indicate this, followed by the house and/or street number and post office address.

• If the parcel identification number is not given on the deed, then a sworn affidavit, stating that such information was requested from the assessor but was not furnished promptly, shall accompany the document.

• At the end of the legal description of the real property, include the name, license number, and address of the surveyor who prepared the boundary survey from which the description was prepared. If a boundary survey was not made at the time of conveyance and the legal description is different from the previous deed of record, the source of the new description shall be indicated. If the legal description is the same as the previous deed of record, this shall be stated on the deed. A deed of trust or a mortgage does not have to meet this requirement, though it still needs a legal description.

• Trust deeds, mortgages, modification agreements, and assignments must include the statement “Maximum principal indebtedness for Tennessee recording tax purposes is $____.” This statement is required on all documents securing a debt.

• An oath of consideration is required for deeds, mortgages, easements, and other documents transferring real estate. A quit claim deed may have $0 or actual consideration named in the oath. An oath of consideration must also be separately signed and notarized.

The document referencing system is a book and page format (example: T508 pg 61/book 4144 pg 32).
 
E-Recording
We may be able to e-record your deed documents in Hawkins County, Click Here for more information.
Forms
Hawkins County Real Estate Deed Forms

Quit Claim Deed Form
Warranty Deed Form
Special Warranty Deed Form
Grant Deed Form
Easement Deed Form
Correction Deed Form
Disclaimer of Interest Form
Supplemental Documents

Affidavit of Value
 
 
 
Information
No current information available for Hawkins County
 
 
NOTICE: You are NOT on the Hawkins County official website, you are on Deeds.com, a private website that is not affiliated with any government agency.