You are NOT on the Hampshire County official website, you are on Deeds.com, a private website that is not affiliated with any government agency.
The County Clerk is responsible for recording and maintaining records for all real properties located in Hampshire County.
Recording Fees
According to West Virginia Code 59-1-10, the fee to record a deed of conveyance (with or without a plat), deed of trust or a Memorandum of Deed of Trust is $32 for the first five pages and $1 for each additional page.
A preservation $1.00 fee is added to every recorded instrument over 19 pages, each additional 10 pages add another $1.00
Recording Fee Examples: Deed without consideration,
Deed of Trust & Fixture Filing
# of Pages / Pages 1-5 / Pages > 5 / Preservation Fee / Total Fees
1.........................$32.00...............$0.00....................$0.00.................$32.00
2.........................$32.00...............$0.00....................$0.00.................$32.00
3.........................$32.00...............$0.00....................$0.00.................$32.00
4.........................$32.00...............$0.00....................$0.00.................$32.00
5.........................$32.00...............$0.00....................$0.00.................$32.00
6.........................$32.00...............$1.00....................$0.00.................$33.00
7.........................$32.00...............$1.00....................$0.00.................$33.00
8.........................$32.00...............$1.00....................$0.00.................$33.00
9.........................$32.00...............$1.00....................$0.00.................$33.00
10.......................$32.00...............$1.00....................$0.00.................$33.00
11.......................$32.00...............$1.00....................$0.00.................$33.00
12.......................$32.00...............$1.00....................$0.00.................$33.00
13.......................$32.00...............$1.00....................$0.00.................$33.00 etc.
If consideration is paid, a housing fee of $20 is due with every deed recorded.
All documents not listed are $12
extra $1.00 per page after 5 pages.
A preservation $1.00 fee is added to every recorded instrument over 19 pages, each additional 10 pages add another $1.00
Plus - Archives Fee depending on number of pages.
Recording Fee Examples: Assignment, Assumed Name, Certificate of Inc, Change of Name, Execution, Financing Statement, Plat or Map, Judgment, Land Contract, Leases, Limited Partnership, Lis Pendens, Living Trust, Mechanics Lien, Miscellaneous, Power of Attorney, Release, Right of Way, Settlement, Statutory Lien, Subordination Agreement, Substitute Trustee
# of Pages / Pages 1-5 / Pages > 5 / Preservation Fee / Total Fees
1.........................$12.00.............$0.00.................$0.00....................$12.00
2.........................$12.00.............$0.00.................$0.00....................$12.00
3.........................$12.00.............$0.00.................$0.00....................$12.00
4.........................$12.00.............$0.00.................$0.00....................$12.00
5.........................$12.00.............$0.00.................$0.00....................$12.00
6.........................$12.00.............$1.00.................$0.00....................$13.00
7.........................$12.00.............$1.00.................$0.00....................$13.00 etc.
Pages with printing on both sides will count as two pages.
Copies are $1.50 for the first two pages and $1 for each additional page. To certify a copied document costs an additional $1 (per document).
The Hampshire County Commission has ordered that the Excise Tax on the Privilege of Transferring Real Property will increase to a total of $3.85/$500, or $7.70/$1000 effective October 1, 2017.
Document Formatting Requirements
* A document must be signed by the grantor and acknowledged by the grantor, or proved by two witnesses before the clerk of the county court.
* Any contract, deed, deed of trust, or any instrument which secures payment of a debt, must set forth at the time of execution and delivery thereof, the name and address of the beneficial owner of the debt secured by the instrument.
* At the end of the instrument, provide the name of the person who prepared the document. The name should be printed, typewritten, or stamped in a legible manner. An instrument will be in compliance with this if it states "This instrument was prepared by (name)."
* A survey document that is intended to be used in the transfer of real property, prepared by a licensed surveyor and filed with a county clerk should have the licensed surveyor's signature and seal or stamp affixed thereto.
* Use white 8.5 x 11 inch paper and a legible font. Originals or certified copies may be recorded. Printing should be single-sided only. A page that contains double-sided printing will be charged as two pages.
* Provide a legal description of the real property.
* The grantee's name and address should be provided in an instrument of conveyance.
Documentary Stamps and Declaration of Value
Every person who delivers, accepts, or presents a document for recording, is subject to pay for, and in respect to the transaction or any part thereof, a state excise tax upon the privilege of transferring title to real estate.
A Declaration of Value should be added to the face of or at the end of the deed for any deed that has taxes due. This Declaration is to be signed by the grantor. The specific language used in the Declaration of Value is prescribed by state statute and can be found in the West Virginia Code of Laws, 11-22-6.
The Declaration of Value requires the following information: 1) If the last deed in the chain of title represents the last transfer of the property, the names of the grantor and grantee and the deed book and page number, or 2) If the last transfer was not made by deed, the source of the grantor's title, if known, or 3) if the source of the grantor's title is unknown, a description of the property and the name of the person to whom real property taxes are assessed. In all cases, the form requires the tax map and parcel ID of the property, the district or municipality in which the property (or greater portion of it) lies, the address of the property, the consideration or value in money upon which the buyer and seller agree to consummate the sale, and any other financing agreements affecting sale.