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| Home > Recording > Virginia > Fairfax > Recording Information |
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February 2012 |
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Recording a Document in Fairfax County, Virginia |
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RECORDING REQUIREMENTS
• Documents presented for recording must be for real property located in Fairfax County or Fairfax City.
• Deeds must include a legal property description or property address.
• For all trust documents, the full residence address of the trustee(s), including the street address and Zip code, must be included.
• Notarized documents must include the notary expiration date, the location of the act (i.e. Commonwealth of Virginia), and an acknowledgement statement.
• In the first clause of the deed, each grantor and grantee name under which the document will be indexed must be given. When each grantor and grantee is first named in the document, their last names must be underlined or capitalized. This is only for the first usage. The names of all grantors and grantees must be listed in the document.
• On all refinance deeds of trust with the same lender, the refinancing statement should be on the first page of the trust. Preferably, this should be under the property description. In this statement, the book and page number of the existing trust on record should be provided, and should specifically state “refinance with the same lender” and certify the amount of original debt. A payoff statement must also accompany this document.
• When claiming an exemption from recordation taxes, appropriate references to the Code of Virginia are required on the first page. The Code sections relating to recordation taxes start at section 58.1.
• For all deeds or instruments conveying or relating to an interest in real property, a tax map number is required. The tax map reference number should be typed or written in the left-hand margin of the first page of the document.
FORMATTING REQUIREMENTS
• Documents must be originals or a first generation printed form or legible copy thereof.
• Pages must be numbered sequentially on all documents.
• Documents must be on white paper that is unglazed. Print should be black, solid, and uniform throughout the document. Print size must be 9 point or larger.
• Paper size should be 8.5x11 inches or 8.5x14 inches.
• Margins must be a minimum of one inch on the top, left, and bottom. The right side margin must be a minimum of ½ inch.
• On the first page of all documents, the return name and address or a Land Records’ box number must be provided. For documents that have been mailed in, be sure to include a self-addressed stamped envelope of appropriate size.
• The consideration and the assumption balance (if applicable) should be typed or written in the left margin of the first page of all deeds.
• If an exemption is claimed for a refinance with the same lender under Virginia Code section 58.1-803(D), a copy of the payoff statement must be presented at the time of recording.
• All signatures must be original and signed in ink and notarized. Names must be printed underneath the signature. Court certified copies are acceptable with the appropriate clerk signature and seal.
• On the first page of the document, the name of the individual person or firm that prepared the document must be given. Papers or documents prepared outside of the commonwealth do not need a preparer’s statement.
• Deeds and other instruments require a cover sheet. Instructions for this can be found at the Fairfax County land records information website.
RECORDING FEES
There is a $20 processing fee for deeds. A $1 transfer fee will also apply. There is no charge for indexing additional names.
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| Recorder Office Information |
| Fairfax County Circuit Court Clerk |
| 4110 Chain Bridge Road, Fairfax |
| 8:00 a.m. to 4:00 p.m M-F |
| Phone: (703) 691-7320 |
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| February 20, 2012,
Information deemed reliable but not guaranteed, you should always
confirm this information with the proper agency prior to acting.
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