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| Home > Recording > Illinois > Boone > Recording Information |
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June 2012 |
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Preparing a Standard Real Estate Deed for Recordation in Boone County, Illinois |
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The recording act in Illinois is a notice statute. A later buyer who pays fair value for the real property and does not have notice that there were any other earlier conflicting interests, wins and will have priority over any later recordings.
The Clerk and Recorder records and maintains all land transactions for Boone County. Easements, warranty deeds, and other instruments pertaining to real property located in Boone County can be recorded with the Clerk and Recorder.
DOCUMENT GUIDELINES
• A document should consist of one or more individual sheets measuring 8.5x11 inches, not permanently bound and not in a continuous form. Graphic displays accompanying a document to be recorded that measure up to 11x17 inches shall be recorded without additional fees.
• There should not be any attachments stapled or otherwise affixed to any page. This includes checks.
• The document should be legibly printed in black ink, written, or computer generated on white paper of at least 20 # weight. The font should be at least 12 point. Signatures and dates may be in contrasting colors if they will reproduce clearly. Corresponding names should be printed or typed beneath signatures.
• The grantor must sign the document and must have his/her signature acknowledged.
• Provide clean margins of at least ½ an inch on the top, bottom, and both sides. Margins may be used for non-essential notations that will not affect the validity of the document, including but not limited to form numbers, page numbers, and customer notations.
• On the first page, provide a blank space of at least 3x5 inches in the upper right corner. This space is for the recorder’s use only.
• A legal description of the real property being conveyed should be on the face of the deed, or as an attachment. If a metes and bounds description is used, it shall contain the section, township, and range with an identifiable point of beginning.
• A parcel ID number is required, but this is not sufficient as a legal description.
• An affidavit for purposes of the plat act is required to accompany a deed when 1) a metes and bounds legal description is given in the transfer of property, 2) when roadway easements and right of way (ingress or egress) are designated, or 3) when a division of land five acres more or less is noted on a deed of transfer. The affidavit can be obtained from the Boone County Recorder’s website.
• Provide the name and address to where subsequent tax bills are to be sent.
TRANSFER TAX
An Illinois Real Estate Transfer Declaration (PTAX-203) must be filed with deeds and any non-exempt transactions. The information requested on this form is requested by the Illinois Real Estate Transfer Tax law. All parties involved in the transaction must complete the form truthfully. This form is used to collect sales data and to determine if a sale can be used in assessment ratio studies. This form is also used to compute equalization factors, which are used to help achieve a statewide uniform valuation of properties based on their fair market value.
If the property transfer is exempt from transfer tax, the PTAX-203 form is not required. A specific exemption number should be noted on the deed presented for recording. The Illinois Department of Revenue webpage has a list of exempt transactions. The form can be completed online or as a hard copy.
RECORDING FEES
The minimum fee to record most documents (size 8.5x11 inches) up to four pages is $45. Each additional page is $1.
A release referred to by document number without a legal description is $1 per document number.
Documents that do not conform to the standards will be charged a fee double the amount of the actual recording fee minus $33.
Two certified copies are provided at the time of filing per request for no charge.
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| Recorder Office Information |
| Boone County Clerk and Recorder |
| 1212 Logan Avenue, Suite 103, Belvidere |
| 8:30 to 4:30 M-F |
| Phone: (815) 544-3103 |
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| June 15, 2012,
Information deemed reliable but not guaranteed, you should always
confirm this information with the proper agency prior to acting.
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