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| Home > Recording > Oregon > Hood River > Recording Information |
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June 2012 |
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Preparing Hood River County, Oregon real Property Documents According to Requirements |
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The Department of Records and Assessment is responsible for archiving and recording deeds, mortgages, contracts, and tax liens.
A document must be recorded in order to give constructive notice.
STANDARDS FOR DOCUMENTS
• Documents should not be on paper smaller than 8.5x14 inches. The font should be at least 8 point and in black ink. White paper should be used, and needs to be heavy enough to not allow bleed-through from the backside when copied.
• On the first page, provide a blank space in the upper right corner at least 3 inches wide and 2 inches tall to accommodate the recording sticker. If this space is not provided, an additional page will be added, which will count towards the total page count.
• Original signatures are needed to record an instrument. The grantor’s signature must be notarized.
• The first page of the document must contain the name of the transaction; the names of the grantor and grantee; the name and address to whom the document will be returned; the true and actual consideration paid for the transfer; tax statement information; information required for the county clerk lien record including the name of the claimant, name of debtor, and amount of the lien; name and address of beneficiary (trust deeds and mortgages); and name and address of assignee (assignment of trust deed and assignments of mortgages). If this information is not given on the first page, a $20 non-standard fee will be applied to the recording.
• An acceptable legal description is required for all documents pertaining to real property. A legal description is not a tax lot number or address. Acceptable legal descriptions are: a subdivision name with lot and block, a metes and bounds description, a partition plat recording and parcel number, or a reference to a book and page of any previously recorded Hood River County public record.
• When providing tax statement information, include the name and address to where future tax statements should be sent. This is required on documents conveying or contracting to convey fee title to real estate. The statement should be in substantially the following form: “Until a change is requested, all tax statements shall be sent to the following address.”
• The true and actual consideration paid for the real property should be included. This is required on documents conveying or contracting to convey fee title. If the actual consideration consists of or includes other property or other value given or promised, neither the monetary value nor a description of the other property or value need be stated so long as it is noted on the face of the instrument that other property or value was either part or the whole consideration. If the statement of consideration is in the body of the instrument preceding the signatures, execution of the instrument shall constitute a certification of the truth of the statement by the person signing. A particular form is not required for the statement so long as the requirements are reasonably met.
• A mandatory statement should be included for sales agreements, earnest money receipts or other instruments for conveyance of fee title to real property. Oregon Revised Statute 93.040 lists this statement, which should appear on any instrument transferring or contracting to transfer fee title to real property.
RE-RECORDING
Any previously recorded document can be re-recorded to make corrections to the original. The corrected document does not need to be acknowledged again.
The following statement shall be on the first page of the re-recorded document or on a first page attached to the document: “Re-recorded at the request of ___________ to correct __________ previously recorded in Book ___________ and Page __________ and/or fee number _______.”
The original should be submitted with corrections and with the above statement. If the original cannot be submitted, a certified copy of the instrument should be requested. Next, the unaltered certified copy should be recorded, along with a cover page which clearly indicates the changes or corrections. Additional pages may be attached to the unaltered certified copy.
RECORDING FEES
To record a deed, mortgage, and most property records, the fee is $41 for the first page and plus $5 for each additional page.
A non-standard fee of $20 will apply to instruments that do not meet the requirements.
Checks can be made payable to Hood River County.
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| Recorder Office Information |
| Hood River County Department of Records |
| 601 State St., Hood River |
| Recording Hours 9 AM - 4 PM |
| Phone: (541) 386-1442 |
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| June 22, 2012,
Information deemed reliable but not guaranteed, you should always
confirm this information with the proper agency prior to acting.
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