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Washington
Recording Information |
Real estate deeds that transfer property in Washington can be recorded to provide constructive notice of the transfer. In most cases deed documents are recorded in the County where the property is located.
Washington state statutes regarding the form and recording of real estate deeds:
- Documents should be submitted on white paper, either size 8.5x11 or 8.5x14 inches. The font size should be no smaller than 8 point.
- Documents should have a 3 inch margin at the top of the first page. This area is reserved for the recorder. Subsequent margins should be at least 1 inch.
- On the first page, documents must have the following information: Title, Reference Number, Grantor, Grantee, Legal description of the property, and Assessor's Parcel Number. If this information is not on the first page, the document must have a cover sheet.
- On the first page in the top left corner, the return name and address should be given. When giving the return address information on the first page, it may be given in the following format: "When Recorded Return To: NAME AND ADDRESS."
- The names of the grantor and grantee must be on the first page. If additional names are used, the first page should give the page number of where the names are located in the document.
- The legal description on the first page can be abbreviated, which means lot, block, plat, or section, township, range, and quarter/quarter section. The first page should give a page reference that indicates where the full legal description is located in the document, if applicable.
- The first page of the document should contain reference numbers of documents assigned or released with reference to the document page number where additional references can be found, if applicable.
- The assessor’s parcel number should be set forth separately from the legal description or other text.
- All fields must be completed, legible, and capable of being imaged. "See attached" is not acceptable.
- Attachments such as stapled, taped, or glued notary blocks are not acceptable.
- When an instrument, except those submitted by government agencies, is presented to the recording office, it may not contain full social security numbers, a date of birth associated with a particular person, or the maiden name of a person's parent so as to be identified with a particular person.
- A document can be submitted to be recorded with an "emergency clause." If doing so, the following statement can be used on the cover page or first page: "I am requesting an emergency nonstandard recording for an additional fee as provided in RCW 36.18.010. I understand that the recording processing requirements may cover up or otherwise obscure some part of the text of the original document."
- Every deed shall be in writing, signed by the parties bound by it, and acknowledged by the parties by someone authorized to take acknowledgements.
- Language for a warranty deed: "The grantor (here insert the name or names and place or residence) for and in consideration of (here insert consideration) in hand paid, conveys and warrants to (here insert the grantee's name or names) the following described real estate (here insert description), situated in the county of . . . . . ., state of Washington. Dated this . . . . day of . . . . . ., 20. . ."
- No instrument of sale or conveyance evidencing a sale subject to the tax shall be accepted by the county auditor for filing or recording until the tax shall have been paid and the verification of payment affixed thereto; in case the tax is not due on the transfer, the instrument shall not be so accepted until suitable notation of such fact has been made on the instrument by the treasurer.
- In a transaction for the sale of unimproved residential property, the seller is required to deliver to the buyer a seller disclosure statement, unless the buyer has expressly waived the right to receive the seller disclosure statement, or unless the transaction is exempt. The seller disclosure statement is explained in the Washington Revised Code, 64.06.015. |
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