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Island County Recording Information |
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Recording real estate deeds in Island County, Washington.
The County Auditor is responsible for recording real property documents for the county. Among the documents recorded are warranty deeds, mortgages, liens, and many other property-related instruments.
Effects of Recording:
Every conveyance that is not recorded is void as against any subsequent purchaser or mortgagee in good faith and for a valuable consideration from the same vendor, his heirs, or devisees, of the same real property or portion thereof whose conveyance is first duly recorded. An instrument is deemed recorded the minute it is filed for record.
I. Real Property Document Guidelines
• Photocopies will not be accepted. Original documents should be submitted for recording. Use paper that is of a weight and color capable of producing a legible image. Paper should not be larger than 8.5 x 14 inches and text should not be smaller than 8 point font.
• Every deed should be in writing, signed by the parties bound by it, and acknowledged by the person executing it. The names appearing on all documents proved or acknowledged according to law, should be hand printed, printed, or typewritten so as to be legible. The county auditor will index documents in accordance with the hand printed, printed, or typed names appearing on the document.
• Any deed, contract, or mortgage of real estate described by lot and block and addition or plat, will not be filed or recorded until the plat of such addition has been filed for record.
• When submitting an instrument for recordation, provide a top margin of at least 3 inches on the first page. Bottom and side margins should be at least 1 inch.
• On the left side of the first-page top margin, provide the name and address to whom the instrument will be returned.
• At the top of the first page, below the 3-inch top margin, an instrument title should be given. The auditor or recording officer is required only to index the title (or titles) captioned on the document.
• If applicable, provide reference numbers of documents assigned or released with reference to the document page number where additional references can be found.
• The names of the grantor(s) and grantee(s) should be given on the first page. If additional names appear in the document, provide the document page number where the additional names can be found.
• An abbreviated legal description of the real property should be listed on the first page. For this purpose, “abbreviated” means lot, block, plat, or section, township, range, and quarter/quarter section. Also, provide a reference to the document page number where the full legal description is located.
• The assessor’s property tax parcel number or account number should be set forth separately from the legal description or other text.
• The information provided on the first page must be in substantially the following order:
*This space provided for recorder’s use*
When recorded, return to:
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Document Title(s)
Grantor(s)
Grantee(s)
Legal description
Assessor’s property tax parcel or account number
Reference numbers of documents assigned or released
If a document does not contain the required information, the person preparing the instrument should provide a cover sheet that contains the required information. The cover sheet should be attached to the instrument and recorded as part of it. An additional page fee will apply to the cover sheet. The cover sheet information will be used to generate the grantor/grantee index; however, the names and legal description in the instrument itself will be used to determine the chain of title.
The auditor or recording officer will rely on the information in the cover sheet and will not read the document to verify the accuracy or completeness of the indexing information provided herein.
If a document does not meet margin and font requirements but needs to be recorded immediately, it can be recorded for an additional fee of $50, plus regular recording fees. Documents not meeting legibility requirements must be recorded as nonstandard. A person preparing a document that does not meet requirements must sign a statement that is to be attached to the document. The statement should read substantially as follows: “I am requesting an emergency non-standard recording for an additional fee as provided in RCW 36.18.010. I understand that the recording processing requirements may cover up or otherwise obscure some part of the text of the original document.”
II. Conveyances
Every conveyance of real estate or any interest therein should be made by deed.
WARRANTY DEED: A duly executed warranty deed will be deemed and held a conveyance in fee simple to the grantee, his heirs, and assigns, with covenants on the part of the grantor (1) That at the time of the making and delivery of such deed he or she was lawfully seized of an indefeasible estate in fee simple in and to the premises therein described, and had good right and full power to convey the same; (2) that the same were then free from all encumbrances; and (3) that he or she warrants to the grantee, his or her heirs and assigns, the quiet and peaceable possession of such premises, and will defend the title against all persons who may lawfully claim the same. Such covenants are obligatory upon any grantor, his or her heirs and personal representatives, as fully and with like effect as if written at full length in such deed.
BARGAIN AND SALE DEED: When duly executed, a bargain and sale deed will convey to the grantee, his heirs, or assigns, an estate of inheritance in fee simple, and shall be deemed an express covenant to the grantee, his heirs, or assigns that: the grantor was seized of an indefeasible estate in fee simple, free from encumbrances done or suffered from the grantor, except the rents and services that may be reserved, and also for quiet enjoyment against the grantor, his or her heirs, and assigns, unless limited by express words contained in such deed; and the grantee, his or her heirs, executors, administrators, and assigns may recover in any action for breaches as if such covenants were expressly inserted.
QUITCLAIM DEED: Every deed in form and substance of a quitclaim deed, when duly executed, will be deemed and held a good and sufficient conveyance, release, and quitclaim to the grantee, his heirs, and assigns in fee of all the then existing legal and equitable rights of the grantor in the premises described in the deed, but does not extend to after-acquired title unless such intention is specifically added to the deed.
After-acquired title: When a person has conveyed land by deed and does not have, at the time of conveyance, the title to such lands, but shall acquire a title to such land sold or conveyed, the title will inure to the benefit of the purchasers of such lands to whom the deed was executed and delivered. The title to such land that is so sold and conveyed shall pass to and vest in the grantee of such lands and to his/her heirs and assigns, and will thereafter run with such land.
Joint tenancy: Joint tenancy interests that are held in the names of both spouses or domestic partners, whether or not in conjunction with others, are presumed to be their community property, the same as other property held in the name of both spouses or domestic partners. Any such interest passes to the survivor of the spouse as provided for property held in joint tenancy, but in all other respects the interest is treated as community property. |
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Information For Island County, Washington |
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| No current information available for Island County |
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Recorder Office
Information |
| Island County Auditor / Recorder |
| 1 NE 7th St., Coupeville |
| 9:00 a.m. - 4:00 p.m. Mon-Thu |
| Phone: (360) 679-7366 |
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