{"id":4374,"date":"2024-07-12T08:31:45","date_gmt":"2024-07-12T12:31:45","guid":{"rendered":"https:\/\/www.deeds.com\/articles\/?p=4374"},"modified":"2024-07-12T08:31:46","modified_gmt":"2024-07-12T12:31:46","slug":"update-new-york-works-on-clearer-laws-for-remote-notaries","status":"publish","type":"post","link":"https:\/\/www.deeds.com\/articles\/update-new-york-works-on-clearer-laws-for-remote-notaries\/","title":{"rendered":"Update: New York Works on Clearer Laws for Remote Notaries"},"content":{"rendered":"\n<figure class=\"wp-block-image aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1198\" height=\"547\" src=\"https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2024\/07\/new-york-works-on-clearer-laws-for-remote-notaries-1.webp\" alt=\"\" class=\"wp-image-4376\" srcset=\"https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2024\/07\/new-york-works-on-clearer-laws-for-remote-notaries-1.webp 1198w, https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2024\/07\/new-york-works-on-clearer-laws-for-remote-notaries-1-300x137.webp 300w, https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2024\/07\/new-york-works-on-clearer-laws-for-remote-notaries-1-1024x468.webp 1024w, https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2024\/07\/new-york-works-on-clearer-laws-for-remote-notaries-1-768x351.webp 768w\" sizes=\"auto, (max-width: 1198px) 100vw, 1198px\" \/><\/figure>\n\n\n\n<p>Lawmakers have proposed new legislation impacting the notarization of documents in New York State. Throughout New York, the legal update would make all official notaries\u2019 records electronic only.<\/p>\n\n\n\n<p>Here, we offer a FAQ on the current law and the proposed modification.<\/p>\n\n\n\n<!--more-->\n\n\n\n<h2 class=\"wp-block-heading\">Isn\u2019t Remote Electronic Notarization Already in New York State Law?<\/h2>\n\n\n\n<p>The New York Office of Information Services has established rules for online notary acts. Current rules, explaining the practice of remote notarization as used in New York, have been effective since January 10, 2024. They say:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>eNotarizations on digital records must include the signer\u2019s name.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>eNotarizations on digital records must include the signer\u2019s electronic signature (eSignature). Thus, for real estate documents, notaries must verify the electronic signer\u2019s identity by following the current State Department regs.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The electronic signature itself must meet state regulations. For real estate documents, notaries must verify the electronic document is signed according to current State Department regs.<\/li>\n<\/ul>\n\n\n\n<p>So, yes indeed, New York already operates according to a published set of standards, under the laws of the State. The state now:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Authorizes a notary public to carry out remote online notarization, using computers to connect with the public;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Allows for the use of audio-visual communication to carry out notarizations, and enables qualified notaries to use computer technology to perform eNotarizations.<\/li>\n<\/ul>\n\n\n\n<p>Traditional notaries are not affected. The Department of State for New York still allows a paper application process for notaries who prefer that. But electronic notary services are now available, offered by electronic notaries who register for authorization using a state website.<\/p>\n\n\n\n<p class=\"has-accent-5-background-color has-background\" style=\"padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\"><em><strong>Recording a deed in the state of New York? Find <\/strong><\/em><a href=\"https:\/\/www.deeds.com\/recorder\/new-york\/\"><strong><em>New York deed recording<\/em><\/strong><\/a><em><strong> information here on Deeds.com.<\/strong><\/em><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">So, What Actual Changes Is New York State Proposing for Notaries?<\/h2>\n\n\n\n<p>There is a key recordkeeping rule laid out in the new text. It specifies that only electronic notarizations require official recordkeeping. As the language of the proposed law itself says:<\/p>\n\n\n\n<p><em>This bill amends the executive law to limit the recordkeeping and reporting duties of public notaries only to electronic notarization acts. In other words, <strong>unless<\/strong> <strong>the<\/strong> <strong>notarization is electronic, a notary is not obligated to create or retain any records associated with the notarial act.<\/strong><\/em><\/p>\n\n\n\n<p>Further, the new bill restates and provides clarification regarding remote electronic notarizations.<\/p>\n\n\n\n<p>Specifically, it deletes the phrase \u201cin person\u201d when setting for rules for notarization.<\/p>\n\n\n\n<p><strong><em>Lookup tools:<\/em><\/strong> You can look up Assembly Bill 08691 (A08691, and S07780 in the State Senate), sponsored by Clyde Vanel and Nily Rozic. You can read the text as it was proposed in the PDF posted in July 2022 <a href=\"https:\/\/dos.ny.gov\/system\/files\/documents\/2022\/07\/proposed-rule-making-notaries-public-electronic-notaries.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">here<\/a>. In the latest action, the pair of bills was <a href=\"https:\/\/www.nysenate.gov\/legislation\/bills\/2023\/S8663\" target=\"_blank\" rel=\"noreferrer noopener\">substituted with A7241A<\/a>, sponsored by Brad Hoylman-Sigal (Jun. 5, 2024).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Is Remote the Same as Electronic Signing?<\/h2>\n\n\n\n<p>There is a difference. Remote notarization is newer. Note the difference between electronic notarization and <em>remote<\/em> electronic notarization:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>When a signing is witnessed by a notary in person, the notary and the signer can still be using e-Signature and seal technology. This is known as <em>in-person electronic notarization<\/em>, or IPEN.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>But with remote notarization, a.k.a. RON, the two parties can interact from a distance \u2014 and long as the notary is registered to do so, and following the state\u2019s regulations.<\/li>\n<\/ul>\n\n\n\n<p>So now we see that RON (remote online notarization) is legal in the State of New York, in case we were uncertain! Notaries in New York know that RON has been officially available in the state since January 31 of last year.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Yes, and Hasn\u2019t New York Allowed Electronic Document Signings for Many Years?<\/h2>\n\n\n\n<p>Yes. New York updated its regulations in 2012 to enable electronic deed recording (IPEN).<\/p>\n\n\n\n<p>At that time, although the rule dealt with electronic notarizations on digital documents, recordings of deed claims and deed transfers still required the signer to show up in person. The notary would physically witness the signing.<\/p>\n\n\n\n<p>Now, <em>remote<\/em> notarization is legally recognized in New York. Remote notarizations are a major step forward in convenience and time-savings. A signer and the notary do not have to travel for an in-person witnessing. The signer goes online and enters a RON platform, and the notary attaches a digital certificate to the document. Notarizing can now be done in just minutes.<\/p>\n\n\n\n<p>The state has adopted regs to standardize the process and avert fraud. The new law will specify to notaries where the revisions can be found. (Read them <a href=\"https:\/\/www.law.cornell.edu\/regulations\/new-york\/9-NYCRR-540.7\" target=\"_blank\" rel=\"noreferrer noopener\">here<\/a>.)<\/p>\n\n\n\n<p>Current regs assure people and businesses that prior \u201cin person\u201d language under that former state law now has no bearing. Remote electronic notarizations are valid.<\/p>\n\n\n\n<p class=\"has-accent-5-background-color has-background\" style=\"padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\"><em><strong>Looking for a <\/strong><\/em><a href=\"https:\/\/www.deeds.com\/forms\/new-york\/quitclaim-deed\/\"><strong><em>quitclaim deed in New York<\/em><\/strong><\/a><em><strong>? Find more information with Deeds.com.<\/strong><\/em><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Do Notarizations Have to Be Electronic Now in New York?<\/h2>\n\n\n\n<figure class=\"wp-block-image alignright size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2024\/07\/do-notarizations-have-to-be-electric-now-in-new-york-1024x683.webp\" alt=\"\" class=\"wp-image-4377\" srcset=\"https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2024\/07\/do-notarizations-have-to-be-electric-now-in-new-york-1024x683.webp 1024w, https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2024\/07\/do-notarizations-have-to-be-electric-now-in-new-york-300x200.webp 300w, https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2024\/07\/do-notarizations-have-to-be-electric-now-in-new-york-768x512.webp 768w, https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2024\/07\/do-notarizations-have-to-be-electric-now-in-new-york.webp 1041w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>No. The two methods \u2014 online, and in-person \u2014 are now equally valid. Some notaries perform remote notarizations. Some don\u2019t.<\/p>\n\n\n\n<p>Since February 1, 2023, notaries in New York can register to provide Electronic Notary Services. Notaries can simply keep their current licensing while registering to add online services. &nbsp;<\/p>\n\n\n\n<p>Announcing the state\u2019s new online registration portal for notaries last year, New York\u2019s Secretary of State Robert Rodriguez declared that electronic online notary services make it \u201ceasier for New Yorkers to conduct business in a rapid and accessible manner.\u201d<\/p>\n\n\n\n<p>But no, registration for the new method is not mandatory. Notaries also have the option of keeping their traditional registrations.<\/p>\n\n\n\n<p>So, if you\u2019re a stickler for the physical witnessing of document signings, fear not. The good old pen and paper signing is still alive and well in New York. Just know that notarizations done electronically are valid under the laws of the state.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Still Have Questions? That\u2019s Perfectly Understandable.<\/h2>\n\n\n\n<p>If you are a New York notary, or if you are would simply like to understand the process in New York, go to the official <a href=\"https:\/\/dos.ny.gov\/notary-public#remote-notarization-faqs\" target=\"_blank\" rel=\"noreferrer noopener\">FAQ published by the New York Department of State<\/a>, which continues to be updated.<\/p>\n\n\n\n<p>Questions about how notarization impacts your deed under particular circumstances? That\u2019s beyond the scope of this website \u2014 or the scope of any informational articles generally available online. This site does not replace legal advice from an attorney admitted to the New York Bar. So, consult a lawyer if you need individualized guidance in issues related to your deed transfer in New York.<\/p>\n\n\n\n<div class=\"wp-block-group has-accent-5-background-color has-background has-small-font-size is-layout-flow wp-block-group-is-layout-flow\" style=\"padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<p><strong>Supporting References<\/strong><\/p>\n\n\n\n<p>Title 9, Part 540, Section 540.7 of the New York Code of Rules and Regulations (effective: January 10, 2024).<\/p>\n\n\n\n<p>N.Y. Comp. Codes R. &amp; Regs. Title 9, Section 540.7: <a href=\"https:\/\/www.law.cornell.edu\/regulations\/new-york\/9-NYCRR-540.7\" target=\"_blank\" rel=\"noreferrer noopener\">Electronic Recording of Instruments Affecting Real Property<\/a> (via the Legal Information Institute at Cornell University).<\/p>\n\n\n\n<p>NY S08663, Limits Recordkeeping and Reporting Duties of Public Notaries to Electronic Notarization Acts: <a href=\"https:\/\/www.billtrack50.com\/billdetail\/1714337\" target=\"_blank\" rel=\"noreferrer noopener\">Bill Track<\/a>.<\/p>\n\n\n\n<p>New York State, Department of State, Licensing &amp; Business<a href=\"https:\/\/dos.ny.gov\/news\/new-york-state-department-state-launches-new-electronic-notary-license-system-provide-online\" target=\"_blank\" rel=\"noreferrer noopener\">: The New York State Department of State Launches New Electronic Notary License System to Provide Online Services to New Yorkers<\/a> (Jan. 31, 2023).<\/p>\n\n\n\n<p>National Notary Association Legislative Update (Jun. 2024). New York Administrative Regulations (2024), <a href=\"https:\/\/www.nationalnotary.org\/knowledge-center\/news\/law-updates\/ny-administrative-regulations-2024\" target=\"_blank\" rel=\"noreferrer noopener\">Regulatory Impact Statement<\/a>.<\/p>\n\n\n\n<p>Proposed A08691 Summary (companion bill: S07780), \u00a7135-c, amd \u00a7\u00a7137-a, 137 &amp; 136, Exec L; amd \u00a73, Chap of 2021. Last action: <a href=\"https:\/\/www.nysenate.gov\/legislation\/bills\/2023\/S8663\" target=\"_blank\" rel=\"noreferrer noopener\">Substituted with A7241A<\/a> (Jun. 5, 2024).<\/p>\n\n\n\n<p>And as linked.<\/p>\n\n\n\n<p>More on topics: <a href=\"https:\/\/www.deeds.com\/articles\/maine-legalized-remote-online-notaries-are-we-one-step-closer-to-fully-digital-mortgages\/\">Maine legalizes remote online notarization<\/a><strong>, <\/strong><a href=\"https:\/\/www.deeds.com\/articles\/new-in-2023-illinois-notary-law-gets-a-makeover\/\">Illinois notary law makeover in 2023<\/a><strong>, <\/strong><a href=\"https:\/\/www.deeds.com\/articles\/digital-closings-are-here-and-theyre-evolving-fast\/\">Digital closings are here<\/a><\/p>\n\n\n\n<p>Photo credits: <a href=\"https:\/\/www.pexels.com\/photo\/photo-of-professor-teahcing-his-student-6325984\/\" target=\"_blank\" rel=\"noreferrer noopener\">Vanessa Garcia<\/a> and <a href=\"https:\/\/www.pexels.com\/photo\/man-and-woman-near-table-3184465\/\" target=\"_blank\" rel=\"noreferrer noopener\">Fauxels<\/a>, via Pexels\/Canva.<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Lawmakers have proposed new legislation impacting the notarization of documents in New York State. Throughout New York, the legal update would make all official notaries\u2019 records electronic only. Here, we offer a FAQ on the current law and the proposed modification.<\/p>\n","protected":false},"author":2,"featured_media":4376,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[126,65],"tags":[1582,1583,1587,1584,548,1585,1586,1580,1581,1588],"class_list":["post-4374","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-new-york","category-notary","tag-electronic-notarization","tag-enotarization","tag-ipen","tag-legal-updates","tag-new-york","tag-notary-laws","tag-online-notarization","tag-real-estate-documents","tag-remote-notarization","tag-ron"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Update: New York Works on Clearer Laws for Remote Notaries - Deeds.com<\/title>\n<meta name=\"description\" content=\"The latest proposed changes to New York&#039;s remote notarization laws, impacting how notaries keep records and perform eNotarizations. 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