{"id":5980,"date":"2024-09-11T08:25:08","date_gmt":"2024-09-11T12:25:08","guid":{"rendered":"https:\/\/www.deeds.com\/articles\/?p=5980"},"modified":"2024-09-11T08:25:11","modified_gmt":"2024-09-11T12:25:11","slug":"working-with-a-homeowners-association-amending-a-master-deed-in-7-steps","status":"publish","type":"post","link":"https:\/\/www.deeds.com\/articles\/working-with-a-homeowners-association-amending-a-master-deed-in-7-steps\/","title":{"rendered":"Working With a Homeowner\u2019s Association: Amending a Master Deed in 7 Steps"},"content":{"rendered":"\n<figure class=\"wp-block-image aligncenter size-full is-style-rounded is-style-rounded--1\"><img loading=\"lazy\" decoding=\"async\" width=\"1307\" height=\"699\" src=\"https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2024\/09\/working-with-a-homeowners-association-to-amend-a-masterdeed.webp\" alt=\"\" class=\"wp-image-5981\" srcset=\"https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2024\/09\/working-with-a-homeowners-association-to-amend-a-masterdeed.webp 1307w, https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2024\/09\/working-with-a-homeowners-association-to-amend-a-masterdeed-300x160.webp 300w, https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2024\/09\/working-with-a-homeowners-association-to-amend-a-masterdeed-1024x548.webp 1024w, https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2024\/09\/working-with-a-homeowners-association-to-amend-a-masterdeed-768x411.webp 768w\" sizes=\"auto, (max-width: 1307px) 100vw, 1307px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">If the home you bought is part of an association, it has a master deed. Ever since your fellow unit owners received the property from the original developer, the world has been changing. The owners\u2019 quality of life might, from time to time, be supported through changes to the property\u2019s governing documents.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">So, the condo board should go over the governing documents regularly, making sure they do represent current best practices. Yes, this involves getting the community to vote. It involves open meetings. It involves the condo property\u2019s attorney and accountant.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Yet the task is a positive one. It brings people together to work in everybody\u2019s best interest. So let\u2019s take a look at how it\u2019s done.<\/p>\n\n\n\n<!--more-->\n\n\n\n<h2 class=\"wp-block-heading\">Orientation: The Association\u2019s Key Documents<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">When you buy a home that\u2019s part of an association, you <a href=\"https:\/\/www.deeds.com\/title-research\/\">get a deed<\/a>. This is for your individual unit. Your deed represents the interior of your home, and perhaps a garden, and a patio or balcony.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">There\u2019s another set of condo paperwork you\u2019ll get to know: the governing documents. These, too, are &nbsp;filed with the county recorder of deeds. As the governing documents bind you and your fellow unit owners, they\u2019re relevant to your day-to-day life in your new home.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Together with the original certificate of incorporation, the governing documents include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>The master deed.<\/strong> A master deed sets forth which parts of a condo property will be individual units, and which parts are common areas of the buildings and grounds. It lays out who must maintain what, and how they may use it all. Affected unit owners and mortgage lenders must give written consent for changes. This means getting a certain number of unit owner votes \u2013 often 67% (two-thirds) or 75% (three-fourths), or even a supermajority of 80%.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Covenants, conditions, and restrictions (CC&amp;Rs).<\/strong> <a href=\"https:\/\/www.deeds.com\/articles\/deed-restrictions-how-they-impact-homeowners-and-communities\/\">Deed restrictions<\/a> lay out the specifics of how the property can and cannot be used. They might cover landscaping rules, the type of work that can be carried out from the property, and so forth. CC&amp;Rs run with the land, so they bind owner after owner.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>The declaration of trust (by-laws).<\/strong> These typically deal with board member election and removal, and how the board operates. As with the CC&amp;Rs, by-laws are difficult to change. Amending them might take a simple majority (51%) of unit owners. State law directs changes to by-laws. For example, <a href=\"https:\/\/www.eballot.com\/blog\/pennsylvania-hoa-law#:~:text=With%20regards%20to%20amending%20bylaws,votes%20to%20pass%20an%20amendment.\">Pennsylvania<\/a> recently passed a law covering HOA by-law changes.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Rules and regulations.<\/strong> These cover what\u2019s not in the by-laws and CC&amp;Rs. They may need revising as the community changes. Rules ensure safe pool use, appropriate condo fees, and other provisions to guide daily life in a shared community. They are comparatively simple to change.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Once you retrieve the necessary documents, you\u2019ll find the amendment procedure in the governing documents themselves, particularly the by-laws. Any restriction may be changed by following procedures contained in state law and the governing documents.<\/p>\n\n\n\n<p class=\"has-accent-5-background-color has-background wp-block-paragraph\" style=\"padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\"><em><strong>Buying into a <\/strong><\/em><a href=\"https:\/\/www.deeds.com\/articles\/owning-a-co-op-different-from-traditional-real-estate\/\"><strong><em>co-op<\/em><\/strong><\/a><em><strong>? The property\u2019s master declaration is hardest to amend. State law typically requires unanimous consent of owners (called \u201cshareholders\u201d).<\/strong><\/em><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Why Your Condo Documents Could Need Updates<\/h2>\n\n\n\n<figure class=\"wp-block-image alignright size-full is-style-rounded is-style-rounded--2\"><img loading=\"lazy\" decoding=\"async\" width=\"833\" height=\"555\" src=\"https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2024\/09\/whay-your-condo-documents-could-ned-updates.webp\" alt=\"\" class=\"wp-image-5982\" srcset=\"https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2024\/09\/whay-your-condo-documents-could-ned-updates.webp 833w, https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2024\/09\/whay-your-condo-documents-could-ned-updates-300x200.webp 300w, https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2024\/09\/whay-your-condo-documents-could-ned-updates-768x512.webp 768w\" sizes=\"auto, (max-width: 833px) 100vw, 833px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Why do condo boards change their governing documents? The reason(s) could be:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The community must handle noise or chronic nuisances, updates to the infrastructure, etc.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The community wants to modify terms of service for board members, <a href=\"https:\/\/www.deeds.com\/articles\/age-restricted-communities-how-they-affect-your-real-estate\/\">age restrictions<\/a> for residents, etc.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The document needs correction, clarity, or updating to meet evolving community standards. Unit owners might need direction on smoking or vaping, insurance, pet rules, flyers and door-to-door solicitations, work-from-home, use of home-sharing platforms, etc.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Zoning or other laws have changed and the governing documents need to get in compliance.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Some of these changes will be liked by some unit owners, but not by others. The board will embark on a new and sometimes rocky path when seeking the consent of the impacted unit owners.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Amending the Master Deed: Key Steps<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">What goes into the process? Here are the steps you can normally anticipate:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 1.<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Your property\u2019s attorney (or a title lawyer) retrieves and reviews your governing documents, in order to offer guidance. The attorney will be referring to your state\u2019s condo law, too. State law sets out important rules. For example, New Jersey law says boards must notify unit owners at least 10 days in advance when a vote is called.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 2.<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Your board meets to discuss the specific updates needed.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 3.<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Your board selects members to form a committee to review the documents, hashes out the needed updates, and makes its recommendations to the board.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 4.<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The attorney drafts the amendment and guides written communications from the board to the unit owners.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 5.<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The board communicates the rationale for the changes to the unit owners and explains why the owners would want to give their approval. Make the communication well thought-out and transparent. Unit owners won\u2019t approve a change they don\u2019t understand or don\u2019t believe to be beneficial. &nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 6.<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">At the property owners\u2019 annual or special meeting, owners comment on the proposed amendments. The property\u2019s lawyer and\/or accountant may attend to guide and assist the board with this discussion.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 7.<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">With the required number of unit owners and board members submitting their signatures, the amendment is notarized and filed with the county. The master deed may say how soon the community must record amendments after owner signatures are first solicited.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The property\u2019s attorney will cover related bases, like sending paperwork to any mortgage holders that must receive notice under the governing documents.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">A Few Fine Points<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Need written approval or signatures from the unit owners to approve the master deed amendment? Provide the owner with the amendment text and the consent form. In your cover letter to the owners, make the following points clear:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The due date for returning the consent form.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The address to send it to (or provide an addressed envelope to each recipient).<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">When the votes come in, cross-check them all against the unit owner\u2019s names as recorded on their deeds. Examine the returned forms for dates and ink signatures.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Of course, we provide the above road map simply to let you know what the procedure looks like. From the very start of the amendment process, you\u2019ll want advice and guidance that fits your facts and adheres to state law. <em>Deeds.com<\/em> does not provide legal or financial advice.<\/p>\n\n\n\n<div class=\"wp-block-group has-accent-5-background-color has-background has-small-font-size is-layout-flow wp-block-group-is-layout-flow\" style=\"padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<p class=\"wp-block-paragraph\"><strong>Supporting References<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Massachusetts General Laws, Ch. 183A: Massachusetts Condominium Act.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">N.J. Stat. \u00a7 46:8B-11, via Casetext, Inc., Thomson Reuters: <a href=\"https:\/\/casetext.com\/statute\/new-jersey-statutes\/title-46-property\/chapter-468b-condominium-act\/section-468b-11-amendments-to-master-deed\" target=\"_blank\" rel=\"noreferrer noopener\">New Jersey Statutes \u2013 Condominium Act<\/a>. Amendments to Master Deed.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Keystone Pacific Property Management LLC: <a href=\"https:\/\/www.kppm.com\/understanding-the-differences-between-ccrs-bylaws-and-rules-regulations\/\" target=\"_blank\" rel=\"noreferrer noopener\">Understanding the Differences Between CC&amp;Rs, Bylaws and Rules &amp; Regulations<\/a> (Mar. 18, 2024).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Rachel Zoob-Hill, Esq. and Howard Goldman, Esq. for Goldman &amp; Pease, LLC (Needham, MA): <a href=\"https:\/\/goldmanpease.com\/amending-condominium-documents-road-blocks-and-best-practices\/\" target=\"_blank\" rel=\"noreferrer noopener\">Amending Condominium Documents \u2013 Road Blocks and Best Practices<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">William DeBear for the <em>Condo Law Blog<\/em> by Moriarty Bielan &amp; Malloy LLC (Boston, MA): <a href=\"https:\/\/www.mbmllc.com\/how-to-amend-your-master-deed.html\" target=\"_blank\" rel=\"noreferrer noopener\">So You Want to Amend Your Master Deed? Then Organize<\/a> (May 28, 2019). \u00a0<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Keith Loria for <em>The New Jersey Cooperator<\/em> via <em>CooperatorNews.com<\/em>: <a href=\"https:\/\/nj.cooperatornews.com\/article\/governing-docs-101\" target=\"_blank\" rel=\"noreferrer noopener\">Governing Docs 101 Understanding &amp; Amending Your Community\u2019s Documents<\/a> (July 2014; Yale Robbins Publishing, LLC).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">And as linked.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>More on topics: <\/strong><a href=\"https:\/\/www.deeds.com\/articles\/owning-a-co-op-different-from-traditional-real-estate\/\">Owning a share in a co-op<\/a><strong>, <\/strong><a href=\"https:\/\/www.deeds.com\/articles\/owning-a-co-op-different-from-traditional-real-estate\/\">Working from home in a condo<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Photo credits: <a href=\"https:\/\/www.pexels.com\/photo\/group-of-people-sitting-on-chair-in-front-of-wooden-table-inside-white-painted-room-1181329\/\" target=\"_blank\" rel=\"noreferrer noopener\">Christina Morillo<\/a> and <a href=\"https:\/\/www.pexels.com\/photo\/photo-of-people-doing-handshakes-3183197\/\" target=\"_blank\" rel=\"noreferrer noopener\">Fauxels<\/a>, via Pexels\/Canva.<\/p>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>If the home you bought is part of an association, it has a master deed. Ever since your fellow unit owners received the property from the original developer, the world has been changing. The owners\u2019 quality of life might, from time to time, be supported through changes to the property\u2019s governing documents. So, the condo [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":5981,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_post_was_ever_published":false},"categories":[182],"tags":[1758,1763,1764,1761,1765,1760,1762,1757,1759,722],"class_list":["post-5980","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-hoa","tag-amending-master-deed","tag-community-management","tag-condo-board","tag-condo-by-laws","tag-condo-rules","tag-governing-documents","tag-hoa-amendments","tag-homeowners-association-2","tag-master-deed-updates","tag-property-law"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Working With a Homeowner\u2019s Association: Amending a Master Deed in 7 Steps - Deeds.com<\/title>\n<meta name=\"description\" content=\"Learn the essential 7 steps for amending a master deed in a homeowner\u2019s association. 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