{"id":695,"date":"2019-06-26T09:36:40","date_gmt":"2019-06-26T13:36:40","guid":{"rendered":"https:\/\/www.deeds.com\/articles\/?p=695"},"modified":"2024-04-25T23:42:00","modified_gmt":"2024-04-26T03:42:00","slug":"why-do-real-estate-deeds-require-a-notary","status":"publish","type":"post","link":"https:\/\/www.deeds.com\/articles\/why-do-real-estate-deeds-require-a-notary\/","title":{"rendered":"Why Do Real Estate Deeds Require a Notary?"},"content":{"rendered":"\n<figure class=\"wp-block-image alignright is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"538\" src=\"https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2019\/06\/why-do-real-estate-deeds-require-a-notary-1024x538.jpg\" alt=\"Image of a legal document and pen waiting for a signature. Captioned: Why do Real Estate Deeds Require a Notary?\" class=\"wp-image-696\" style=\"width:512px;height:269px\" srcset=\"https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2019\/06\/why-do-real-estate-deeds-require-a-notary-1024x538.jpg 1024w, https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2019\/06\/why-do-real-estate-deeds-require-a-notary-300x158.jpg 300w, https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2019\/06\/why-do-real-estate-deeds-require-a-notary-768x403.jpg 768w, https:\/\/www.deeds.com\/articles\/wp-content\/uploads\/2019\/06\/why-do-real-estate-deeds-require-a-notary.jpg 1080w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">A notary\u2019s\nacknowledgement is vital to the integrity of the residential property\ndeed.&nbsp;Why?<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The real estate deed is a formal<br>instrument. It must\u00a0verify the grantor\u2019s interest in, and right to convey,\u00a0the property. It must protect the interest transferred to the grantee.\u00a0Notarization gives the deed a strong presumption of validity\u00a0relative to other types of property documents. The careful stewardship applied to a home deed helps keep a clear chronicle\u00a0of ownership and\u00a0preserve the chain of title. Without such care, a bona fide purchaser might one day be forced to confront\u00a0claims by\u00a0others who believe they hold interests in the same real estate.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Here, we\noutline&nbsp;a notary\u2019s job, and how it becomes an integral&nbsp;element of a\nreal estate transaction.<\/p>\n\n\n\n<!--more-->\n\n\n\n<h2 class=\"wp-block-heading\">The\nNotary\u2019s Job<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">A Notary Public is a public official, acting in the role of an unbiased witness. The notary verifies that people who execute documents are who they claim to be, and that the documents are legitimate. In the colonial Americas, notaries served as indispensable witnesses for Europeans staking&nbsp;their property claims. In a striking example, Ferdinand and Isabella of Spain had the notary Rodrigo de Escobedo witness and document <a href=\"https:\/\/www.nationalnotary.org\/knowledge-center\/about-notaries\/notary-history\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\" (opens in a new tab)\">the 1492 landing<\/a> by Columbus on San Salvador Island.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Today\u2019s\nnotaries have the responsibilities and authority that their state confers on\nthem. (The District of Columbia, of course, also has notaries. They\u2019re\nappointed by the D.C. mayor.)<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">An example of the job description is published by the Florida Governor&#8217;s Office, which <a href=\"https:\/\/www.floridanotaryservice.com\/faqs\/\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\" (opens in a new tab)\">defines a notary public<\/a> as a public officer, appointed and commissioned by the Governor to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Administer oaths;<\/li>\n\n\n\n<li>Take acknowledgments of legal documents, including real property deeds;<\/li>\n\n\n\n<li>Certify or attest to the validity of copies of documents; and<\/li>\n\n\n\n<li>Perform other certification duties outlined by Florida law.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">The notary\nis the person who makes sure signatures are witnessed if necessary. By\nfollowing all the assigned duties, the notary plays a fraud-deterring role in a\nreal estate conveyance. The notary is empowered to put the executor under oath\nin order to verify a legal instrument\u2019s claims and statements. Thus, a notary\u2019s\nseal assures the public that the person who signed the document was properly\nidentified, and that the document carries the force of the law.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">New\nDirections: Electronic Transactions<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Under its version of the Uniform Electronic Transaction Act, Florida requires no&nbsp;additional appointment for a Florida notary public to carry out&nbsp;<a href=\"https:\/\/www.flgov.com\/performing-electronic-notarization\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\" (opens in a new tab)\">electronic notarizations<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The state\nallows electronic documeints and electronic signatures, including notaries&#8217;\nsignatures, in the creation of recordable real estate documents. This aligns\nFlorida with the growing number of states adopting:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The Uniform Electronic Transactions Act, which allows electronic signing of documents. Note that the Act provides for state-specific rules      governing the filing of real estate paperwork. <\/li>\n\n\n\n<li>The Electronic Notary Public Act, adopted by a number of states to permit electronic notarization.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">For more on\nelectronic notarization, electronic witnessing, and the special concerns raised\nby remote online notarization (as opposed to eNotarization), see the <em><a href=\"https:\/\/www.deeds.com\/articles\/remote-notarization-of-real-estate-deeds\/\">Deeds.com\n<\/a><\/em><a href=\"https:\/\/www.deeds.com\/articles\/remote-notarization-of-real-estate-deeds\/\">analysis<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Special\nRules: Witnessing<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Before recording\ntheir transaction, the buyer and seller sign the property deed with a notary\npublic. Five states require the signature&nbsp;to have witnesses. If the\nsigning occurs&nbsp;in another state, the witness rules are dictated by the\nstate where the property is.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Among the five states that require witnesses to the notarization&nbsp;is <a href=\"https:\/\/www.flsenate.gov\/Laws\/Statutes\/2012\/Chapter695\/All\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\" (opens in a new tab)\">Florida<\/a>\u2014which requires two. The notary may act as one of the witnesses. Note that Florida only requires the&nbsp;two witnesses for deeds that<em> convey property.<\/em>&nbsp;A mortgage agreement does not require a notary, though some lenders request it. That said, deeds, mortgage agreements, and all documentation related to property records in Florida must adhere to Florida\u2019s recording statute.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Other states\nthat require witnesses to the deed notarization are Georgia, which requires one\nwitness who is not the notary; Louisiana, which requires two witnesses who are\nnot the notary; South&nbsp;Carolina, which requires two witnesses and allows\nthe notary to act as one of the witnesses; and Connecticut, which also requires\ntwo witnesses and allows the notary to be one of them.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The\nwitnesses to a signature need not be identified; nor must their signatures be\nnotarized.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Most\nnotaries will not volunteer to serve as a witness to the signing, even where\nthey are permitted to do so. Notaries know the additional witness to a\nsignature might be useful later, should the&nbsp;transaction ever be\nchallenged.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Notaries\nvs. Fraud<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Proper, careful notarizations help preserve good property records, and ward off <a href=\"https:\/\/www.deeds.com\/articles\/category\/fraud\/\">deed fraud<\/a>. An encounter with a&nbsp;<a href=\"https:\/\/www.nationalnotary.org\/notary-bulletin\/blog\/2019\/01\/duping-notaries-tricks-fraudsters-use\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\" (opens in a new tab)\">fraudster<\/a>&nbsp;could happen to any notary. Some criminals use false identification to trick notaries. Other wrongdoers might try to persuade a notary to validate the document without the signer being present. Many frauds are conjured up by a homeowner\u2019s family member, spouse, or caregiver. There are even cases of falsified notarial seals, and fake seals sold online.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Scams can,\nand often do, go undetected until a homeowner dies and the heirs find out they\nhave lost their inheritance. Few legal tangles are as hard to undo as a\nfraudulent real estate conveyance.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As <a rel=\"noreferrer noopener\" aria-label=\" (opens in a new tab)\" href=\"https:\/\/www.nationalnotary.org\/notary-bulletin\/blog\/2019\/04\/real-estate-fraud-notaries-at-risk\" target=\"_blank\">Michael Lewis&nbsp;wrote for the National Notary Association<\/a>, notaries should&nbsp;<a rel=\"noreferrer noopener\" aria-label=\" (opens in a new tab)\" href=\"https:\/\/www.nationalnotary.org\/notary-bulletin\/blog\/2017\/05\/five-tips-authenticating-signer-id\" target=\"_blank\">look for issues with the signer\u2019s identification<\/a>. They&nbsp;should <a href=\"https:\/\/www.nationalnotary.org\/notary-bulletin\/blog\/2014\/10\/what-every-notary-needs-to-know-about-journals\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\" (opens in a new tab)\">keep a notary journal<\/a>&nbsp;with details of all notarial interactions, to demonstrate the integrity of the notarization (or to help law enforcement) should issues come to light later, and to demonstrate their application&nbsp;of&nbsp;reasonable care.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>A notary\u2019s acknowledgement is vital to the integrity of the residential property deed.&nbsp;Why? The real estate deed is a formalinstrument. It must\u00a0verify the grantor\u2019s interest in, and right to convey,\u00a0the property. It must protect the interest transferred to the grantee.\u00a0Notarization gives the deed a strong presumption of validity\u00a0relative to other types of property documents. The [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_post_was_ever_published":false},"categories":[65],"tags":[],"class_list":["post-695","post","type-post","status-publish","format-standard","hentry","category-notary"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Why Do Real Estate Deeds Require a Notary? - Deeds.com<\/title>\n<meta name=\"description\" content=\"A notary\u2019s acknowledgement is vital to the integrity of the residential property deed. 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