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Recorder Offices in Douglas County

Douglas County Register of Deeds
1100 Massachusetts St., Lawrence, Kansas 66044
8:00am-5:00pm M-F
Phone: (785) 832-5282
Douglas County Register of Deeds    1100 Massachusetts St.,  Lawrence, Kansas, 66044

 
 
 
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Douglas County Kansas Register of Deeds
Douglas County Recorder Information
The recorder in Douglas County is responsible for recording and maintaining records related to real property situated in the County.
 
Recording Fees
Recording fees are due at the time of recording.

To record the first page of a deed (not to exceed 8.5x14 inches), the fee is $8. Each additional page is $4.

Recording a release or assignment of real estate mortgage (each book and page) is $5 plus $2 per page technology fee.

Acknowledgment of a signature is $0.50.

If the name (or names) of any signor or notary public are not plainly typed or printed underneath the signatures, an additional $1 will be collected.
 
Document Formatting Requirements
Kansas is a race-notice and lien theory state. Real property documents must be recorded in order to have priority over prior unrecorded documents.

Warranty deeds, easements, mortgages, and other instruments relating to real property located in Douglas County can be recorded with the Register of Deeds. Documents will be returned about one week after they have been submitted for recording.

• Paper size should be at least 8.5x11 inches, but no larger than 8.5x14 inches.

• The minimum font size accepted is 8 point. The font style should be easy to read. For best results, use black ink and a standard style font on white 20# paper.

• The document submitted for recording must be an original.

• Documents must be signed by the grantor and notarized. This should include the notary seal and expiration date. If an embossed notary seal is used, it is the submitter’s responsibility to confirm that the seal has been darkened to allow it to be visible when the document is scanned.

• On the first page, include a blank area of 1.5 inches high and 4 inches wide to accommodate the recording information label. This will be easiest to achieve if a 3 inch top margin is provided. All other margins should be a minimum of 1 inch.

• Below the 3-inch top margin, include a document title.

• The grantor and grantee involved in the conveyance should be identified in the document.

• Provide the name and address of the individual who prepared the document. This should be on the first page.

• Also on the first page, provide a return name and address so the document can be returned after recording.

• If a document pertains to land records, it must include a legal description of the real property being conveyed. City descriptions include lot, block, and addition or subdivision name. Boundaries indicated by a metes and bounds description should include section, township, and range.

• The grantor must furnish the last known post office address of the grantee to the register of deeds before the deed can be recorded.

A completed Sales Validation Questionnaire should accompany any deed or affidavit of equitable interest. Douglas County can accept either the approved one-part form (with instruction page) or the three-part SVQ form. The one part form can be downloaded from the Douglas County website.

In the case of certain transfers of title, an exemption statement typed on the deed may negate the need for a Sales Validation Questionnaire. Transfers of title that do not require the SVQ are listed on the back of the form. The following statement can be typed on the face of a deed that does not require an SVQ: “Pursuant to K.S.A. 79-1437 a Real Estate Sales Validation Questionnaire is not required due to Exemption No.________.”

An exemption statement cannot be used when filing an affidavit of equitable interest and will not be accepted in lieu of a Sales Validation Questionnaire.
 
 
E-Recording
We may be able to e-record your deed documents in Douglas County, Click Here for more information.