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The Recorder of Deeds in Beaver County, Pennsylvania is responsible for recording, preserving, and maintaining land records for the county. Real estate deeds, mortgages, and other instruments pertaining to real property are recorded and maintained in the land records.
The base recording fee for 1-4 page deeds and mortgages with 1-4 names is $90.75.
Each additional page after the first four is $2.
The Statement of Value counts as a document page. Each additional name after the first four is 50 cents.
A 1% state transfer tax and a 1% local transfer tax are both due on the consideration named in the document. If claiming an exemption, include a Pennsylvania Statement of Value form.
Copy fees are $1 per page. Certified copies are an additional $1.50 per document.
No refunds are given for over-payments; they will be turned over to the County General Fund at the end of each month.
Checks can be made payable to Recorder of Deeds. Three checks are needed: one for the recording fee, one for the state transfer tax, and one for the local transfer tax.
Contact the Beaver County Recorder of Deeds at 724-770-4560 if you need to discuss recording or recording fees.
Document Formatting Requirements
The real property must be located in Beaver County in order to record the document with the Beaver County Recorder.
Documents can be recorded by mail. If doing so, make sure that legal requirements are met and the proper checks are enclosed. Be sure to include a self-addressed stamped return envelope to guarantee the prompt return of documents.
If recording in person at the Recorder of Deeds office, it generally takes about 10-15 minutes to complete the process. Documents recorded through the mail have a turnaround time of 7-10 days.
All deeds must be signed by the grantor and acknowledged before they can be recorded. An acknowledgment is to include the county and state and the name of the person acknowledging, which should be given exactly the same as it appears in the document. A notary signature, notary stamp, and the notary expiration date are also necessary elements of an acknowledgment. The acknowledgment date should be on or after the date of execution.
Corresponding names should be printed or typed beneath signatures.
If a document is on paper that is larger than 8.5 x 14 inches, the recorder of
deeds may charge twice the regular fee for recording. 8.5 x 11 inch paper is also accepted.
Use white paper that is of a sufficient weight. Margins should be a minimum of 1-inch and should be free of all markings. The text should be in blue or black ink with a minimum font size of 12 point.
A Certificate of Residence, which states the grantee's name and mailing address and is signed by the grantee, should be attached to the deed and recorded with it.
The name and address of the grantor should also be stated in the document.
In order for the document to provide constructive notice, one of the following conditions needs to be satisfied: (1) In counties where the Uniform Parcel Identifier law applies, the parcel identifier number should be endorsed or included on the document, and it must be indexed properly in an index arranged by UPI numbers; or (2) the document must be indexed properly as to the party in all alphabetical indexes.
In counties that have adopted a uniform parcel identifier system, all instruments affecting real estate included in the system may be made by reference to the uniform parcel identifier of the real estate being conveyed. The first conveyance or other instrument recorded after adoption of the ordinance should contain the uniform parcel identifier assigned to the parcel or parcels affected by such instrument. Thereafter, the first conveyance after a change of size and description of real estate represented by a uniform parcel identifier shall contain, in addition to the uniform parcel identifier assigned to the parcel, or parcels affected by the instrument, either: a metes and bounds description or a lot number and reference to a recorded subdivision plan which shows metes and bounds prepared by a professional land surveyor.
When presented for recording, all deeds should set forth the true consideration of the property or be accompanied by an original and conformed copy of an Affidavit of Value. If an exemption from taxation is claimed, the deed should be accompanied by an original and conformed copy of an Affidavit of Value, unless noted in the deed. If an Affidavit of Value is submitted, it must be complete. If property is located in two or more taxing authorities, the person submitting the deed should indicate the value of the property in each taxing authority for local realty transfer tax purposes.
If submitting multiple documents that constitute one transaction, indicate the order of recording in a cover letter. The party submitting the documents is responsible for any expenses resulting in re-recording due to an improper order of recording.
Statement of Value
A Statement of Value is necessary whenever (1) the full consideration is not set forth in the deed, (2) when the deed is without consideration or is by gift, or (3) a tax exemption is claimed. A Statement of Value is not required if the transfer is wholly exempt from tax based on familial relationship or public utility easement.
If the transfer is between family members, the familial relationship must be stated on the deed.
The Statement of Value must be completed in its entirety and submitted in duplicate with a reason for the exemption and the amount of exemption.
A Statement of Value must also be submitted for easements and rights-of-ways.
A corrective document must include a reference to the document being corrected, in addition to the reason for the correction. A corrective deed also needs a Statement of Value and a recorded copy of the document being corrected.
A re-recorded document must be acknowledged again.