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Recorder Offices in James City

James City County Clerk of the Circuit Court
5201 Monticello Ave., Suite 6, Williamsburg, Virginia 23188
8:30 - 4:30 p.m. Monday-Friday
Phone: (757) 564-2242
James City County Clerk of the Circuit Court  5201 Monticello Ave., Suite 6, Williamsburg, Virginia, 23188

 
 
 
James City Recorder of Deeds
James City Recorder Information
The recorder in James City is responsible for recording and maintaining records related to real property situated in the County or Independent City.
Recording Fees
Generally, a 1-15 page deed is $16, an 11-30 page deed is $30, and a deed 31 pages or longer is $50. A deed calculator is available on Virginia’s Judicial Systems website for more precise calculations.

If a cover sheet is used, it does not count toward per-page fees.

Documents should be accompanied by proper fees and a self-addressed stamped envelope.
Document Formatting Requirements
The Circuit Court Clerk is responsible for recording land records. Deeds, mortgages, and many other instruments pertaining to real property in the County of James City are recorded with the Circuit Court Clerk. Various documents are available for viewing and downloading through the Circuit Court Clerk’s website. Williamsburg City real property documents are also recorded by the circuit court clerk in James City County.


Documents are void until recorded.


• Present original, signed, and notarized documents for recording. Faxed copies will not be accepted. Signatures must be in blue or black ink, be original, and have a corresponding typed or printed name beneath them.

• Use white unglazed paper, size 8.5x11 inches. Printing or typing should be black, solid, and uniform throughout the document. A font size of 9 point or larger is required.

• Margins should be a minimum of 1 inch on the top, left, and bottom. A margin of at least ½ an inch can be used for the right side.

• In order to be recorded, documents must be properly notarized in accordance with the Virginia Notary Act. Notarized documents must also include the notary expiration date, the location of the act (i.e. Commonwealth of Virginia), and an acknowledgment statement.

• Circuit Court clerks may require that a deed or other instrument conveying or relating to an interest in real property be filed with a cover sheet detailing the information contained in the deed necessary for the clerk to properly index the instrument. The cover sheet shall be developed in conjunction with the Supreme Court of Virginia. In determining the page count for an instrument when fees are assessed, the cover sheet is not counted. The cover sheet cannot be construed to convey title to any interest in real property or purport to be a document in the chain of title conveying any interest in real property.

• The Clerk has the authority to reject any writing for recordation unless (i) each individual’s surname only, where it first appears in the writing, is underscored or written entirely in capital letters, (ii) each page of the instrument or writing is numbered, (iii) the Code section under which any exemption from recordation taxes is clearly stated on the face of the writing, (iv) the names of all grantors and grantees are listed as required and if a cover sheet is used, the names of all grantors and grantees on the face of such writing are the same as on the cover sheet, and (v) the first page of the document bears entry showing the name of either the person or entity who drafted the instrument, except that documents prepared outside the Commonwealth of Virginia will be recorded without such entry.

• Once recorded, instruments will be returned to the grantee unless an alternate address is otherwise indicated on the first page.

• A deed conveying not more than four residential dwelling units should state on the first page the name of the title insurance underwriter insuring such instrument or a statement that the existence of title insurance is unknown to the preparer.

• Provide the names of grantors and grantees in the first clause. The clerk may refuse to record an instrument that includes a grantor’s, grantee’s, or trustee’s social security number. A clerk may refuse to record a document in which the name or names of the person under which the document is to be indexed does not legibly appear or is not otherwise furnished.

• Include a legal description of the real property, as well as the property address, of the property being conveyed.

• If the locality has a unique parcel identification system, the Circuit Court may require that any deed or instrument conveying or relating to an interest in real property bear, on the first page of the deed, the tax map reference number or numbers of the affected parcel. Check with the Circuit Court to see if this is required for James City County residents. If the tax map number is required, it should be typed or written in the top left-hand margin of the first page.

• The consideration amount or assumption balance (if applicable) should be typed or written in the top left-hand margin of all deeds.

• If a document is exempt from recordation taxes, the appropriate exemption number should be written on the first page.

• On the first page of the document, the name of the individual person or firm that prepared the document must be given. Papers or documents prepared outside of the commonwealth do not need a preparer’s statement.

 
E-Recording
We may be able to e-record your deed documents in James City, Click Here for more information.
Forms
James City Real Estate Deed Forms

Quit Claim Deed Form
Warranty Deed Form
Special Warranty Deed Form
Grant Deed Form
Easement Deed Form
Transfer on Death Deed Form
Transfer on Death Revocation Form
Transfer on Death Beneficiary Affidavit Form
Correction Deed Form
Supplemental Documents

Certificate of Transfer
Transfer Tax Exemptions
 
 
 
Information
No current information available for James City
 
 
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