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Recorder Offices in Roane County

Roane County
200 Main Street, Spencer, West Virginia 25276
Monday - Friday 8:00 am - 4:30 pm
Phone: (304) 927-2860
Roane County 200 Main Street, Spencer, West Virginia, 25276

 
 
 
Roane County Recorder of Deeds
Roane County Recorder Information
The recorder in Roane County is responsible for recording and maintaining records related to real property situated in the County.
Recording Fees
According to West Virginia Code 59-1-10, the fee to record a deed of conveyance (without a plat) or a deed of trust is $15 for the first five pages and $1 for each additional page.

All documents not listed are $10 for the first 5 pages and $1 for each additional page.

Pages with printing on both sides will count as two pages.

Copies are $1.50 for the first two pages and $1 for each additional page. A certified copy is an additional $2.50 per each document.

A preservation fee may apply as well: $1 per page for pages 1-8, $2 per page for pages 9-18, $3 per page for pages 19-28, and $4 a page for pages 29-33. Preservation fees are added to every recorded instrument.

The rate of the state excise tax is $1.10 for each $500 of value or fraction thereof as represented by the document. County tax of $.55 or $1.10 per $500 may be added to that. Please check with the county clerk's office.

The state excise tax is payable upon recording. The payment of the tax is evidenced by the affixing of documentary stamps on the document.

Fees are subject to change without notice, so contact the clerk's office to confirm.
Document Formatting Requirements
• A document must be signed by the grantor and acknowledged by the grantor, or proved by two witnesses before the clerk of the county court.

• Any contract, deed, deed of trust, or any instrument which secures payment of a debt, must set forth at the time of execution and delivery thereof, the name and address of the beneficial owner of the debt secured by the instrument.

• At the end of the instrument, provide the name of the person who prepared the document. The name should be printed, typewritten, or stamped in a legible manner. An instrument will be in compliance with this if it states “This instrument was prepared by (name).”

• A survey document that is intended to be used in the transfer of real property, prepared by a licensed surveyor and filed with a county clerk should have the licensed surveyor’s signature and seal or stamp affixed thereto.

• Use white 8.5 x 11 inch paper and a legible font. Originals or certified copies may be recorded. Printing should be single-sided only. A page that contains double-sided printing will be charged as two pages.

• Provide a legal description of the real property.

• The grantee’s name and address should be provided in an instrument of conveyance.

Documentary Stamps and Declaration of Value

Every person who delivers, accepts, or presents a document for recording, is subject to pay for, and in respect to the transaction or any part thereof, a state excise tax upon the privilege of transferring title to real estate.

A Declaration of Value should be added to the face of or at the end of the deed for any deed that has taxes due. This Declaration is to be signed by the grantor. The specific language used in the Declaration of Value is prescribed by state statute and can be found in the West Virginia Code of Laws, 11-22-6.

The Declaration of Value requires the following information: 1) If the last deed in the chain of title represents the last transfer of the property, the names of the grantor and grantee and the deed book and page number, or 2) If the last transfer was not made by deed, the source of the grantor’s title, if known, or 3) if the source of the grantor’s title is unknown, a description of the property and the name of the person to whom real property taxes are assessed. In all cases, the form requires the tax map and parcel ID of the property, the district or municipality in which the property (or greater portion of it) lies, the address of the property, the consideration or value in money upon which the buyer and seller agree to consummate the sale, and any other financing agreements affecting sale.
 
E-Recording
We may be able to e-record your deed documents in Roane County, Click Here for more information.
Forms
Roane County Real Estate Deed Forms

Quit Claim Deed Form
Warranty Deed Form
Special Warranty Deed Form
Grant Deed Form
Easement Deed Form
Correction Deed Form
Supplemental Documents

Declaration of Consideration
Sales Listing
 
 
 
Information
No current information available for Roane County
 
 
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