Roane County Deed of Trust and Promissory Note Form

Last validated October 13, 2026 by our Forms Development Team

Formatted for recording in Roane County, for property anywhere in the county: rural and unincorporated areas as well as Amma, Gandeeville, Left Hand, Looneyville, Newton, Reedy, Spencer, Walton.

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Roane County Deed of Trust Form

Roane County Deed of Trust Form

Fill in the blank form formatted to comply with all recording and content requirements.

Document last validated 9/1/2026
Roane County Deed of Trust Guidelines

Roane County Deed of Trust Guidelines

Line by line guide explaining every blank on the form.

Document last validated 9/3/2026
Roane County Completed Example of the Deed of Trust Document

Roane County Completed Example of the Deed of Trust Document

Example of a properly completed form for reference.

Document last validated 9/17/2026
Roane County Promissory Note Form

Roane County Promissory Note Form

Note that is secured by the Deed of Trust.

Document last validated 8/10/2026
Roane County Promissory Note Guidelines

Roane County Promissory Note Guidelines

Line by line guide explaining every blank on the form.

Document last validated 7/15/2026
Roane County Completed Example of the Promissory Note Document

Roane County Completed Example of the Promissory Note Document

Example of a properly completed form for reference.

Document last validated 9/21/2026
Roane County Subordination Agreements

Roane County Subordination Agreements

Used to place priority on claim of debt. Included are 4 clauses for unique situations. If needed, add to Deed of Trust as an addendum or rider.

Document last validated 7/31/2026
Roane County Annual Accounting Statement

Roane County Annual Accounting Statement

Mail to borrower for fiscal year reporting.

Document last validated 10/13/2026

All 8 documents above included • One-time purchase • No recurring fees

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Important: Your property must be located in Roane County to use these forms. Documents should be recorded at the office below.

Where to Record Your Documents

Roane County Clerk

Address:
200 Main St
Spencer, West Virginia 25276

Hours: 8:00 to 4:00 M-F; 9:00 to 12:00 Sat (except holiday weekend)

Phone: (304) 927-2860

Recording Tips for Roane County:
  • Bring your driver's license or state-issued photo ID
  • Ensure all signatures are in blue or black ink
  • Bring extra funds - fees can vary by document type and page count
  • Check margin requirements - usually 1-2 inches at top
  • Leave recording info boxes blank - the office fills these

Cities and Jurisdictions in Roane County

Properties in any of these areas use Roane County forms:

  • Amma
  • Gandeeville
  • Left Hand
  • Looneyville
  • Newton
  • Reedy
  • Spencer
  • Walton

View Complete Recorder Office Guide

Hours, fees, requirements, and more for Roane County

How do I get my forms?

Forms are available for immediate download after payment. The Roane County forms will be in your account ready to download to your computer. An account is created for you during checkout if you don't have one. Forms are NOT emailed.

Are these forms guaranteed to be recordable in Roane County?

Yes. Our form blanks are guaranteed to meet or exceed the applicable formatting requirements used for recording in Roane County, including margin requirements, font requirements, and other layout standards. This guarantee applies to formatting, not to the legal sufficiency of information entered by the user or the suitability of a form for a particular transaction.

Can I reuse these forms?

Yes. You can reuse the forms for your personal use. For example, if you have multiple properties in Roane County you only need to order once.

What do I need to use these forms?

The forms are PDFs that you fill out on your computer. The free Adobe Acrobat Reader is recommended, and most PDF apps also work. You do NOT enter your property information online - you download the blank forms and complete them privately on your own computer.

Are there any recurring fees?

No. This is a one-time purchase. Nothing to cancel, no memberships, no recurring fees.

How much does it cost to record in Roane County?

Recording fees in Roane County vary. Contact the recorder's office at (304) 927-2860 for current fees.

Questions answered? Let's get started!

There are three parties in this Deed of Trust:
1- The Trustor (Borrower)
2- Beneficiary (Lender) and a
3- Trustee (Neutral Third Party)
Basic Concept. The Trustor (Borrower) conveys property title to a Trustee (Neutral Party). A Trustee or beneficiary/Lender can take action against any person for damages.
In West Virginia, a Deed of Trust (DOT) is the most commonly used instrument to secure a loan. If the DOT has a "Power of Sale" clause, foreclosure can be done non-judicially, saving time and expense, because the trustee doesn't require the court's involvement. This process is called a Trustee Sale. Explained in WV Statute 38-1-3. "Sales under trust deeds."

Proceeds of Trustee Sale: After deducting all costs, fees and expenses of Trustee and of this trust, including the cost of evidence of title in connection with the sale and reasonable attorney's fees, trustee shall apply the proceeds of sale to payment of all sums then secured hereby and all other sums due under the terms hereof, with accrued interest, and the remainder, if any, to the persons legally entitled thereto or as provided by W. VA. ARTICLE 1, 38-1-7.

(38-1-2. Form of deed of trust; memorandum of deed of trust may be recorded.) This Form is fully formatted for W.VA. recording requirements.

Promissory Note secured by Deed of Trust.
In general, the lender can charge 6% with no written contract and 8% with a written contract. Exceptions are made, see W. VA. Statute 47-6-5, "Legal rate of interest".

Terms:
A- Principle Owed and Maturity Date of Loan

B- Payments - Traditional Installment or installments with a Balloon Payment.

C- Late Payments: So much $ owed after X number of days, plus $ for each day after.

D- Default Rate: If payment is at least 30 days past due, then the principal balance shall bear interest at default rate of $$$.

E- Overdue Loan Fee: In addition to any other remedies available to Lender if this Note is not paid in full at the Maturity Date, Borrowers shall pay to Lender an Overdue Loan Fee.

F- Default Terms: If any of the following events of default occur, this Note and any other obligations of the Borrower to the Lender, shall become due immediately, without demand or notice:
1) the failure of the Borrower to pay the principal and any accrued interest when due;
2) the filing of bankruptcy proceedings involving the Borrower as a debtor;
3) the application for the appointment of a receiver for the Borrower;
4) the making of a general assignment for the benefit of the Borrower's creditors;
5) the insolvency of the Borrower;
6) a misrepresentation by the Borrower to the Lender for the purpose of obtaining or extending credit.
7) In addition, the Borrower shall be in default if there is a sale, transfer, assignment, or any other disposition of any real estate pledged as collateral for the payment of this Note, or if there is a default in any security agreement which secures this Note.

G- Venue: If legal action is required, Lender provides the County of such actions.

This package can be used for financing of residential property, a condominium, a small office building and rental property (up to 4 units). A Promissory Note secured by a Deed of Trust with strong default terms can be beneficial to the Lender. This form has terms and conditions defined by W. VA. Statutes, for use in W. VA only.

(West Virginia DOT Package includes forms, guidelines, and completed examples)

Important: Your property must be located in Roane County to use these forms. Documents should be recorded at the county recording office listed above.

This Deed of Trust and Promissory Note meets all recording requirements specific to Roane County.

Our Promise

The documents you receive here are guaranteed to meet or exceed the applicable Roane County recording format requirements. If there is a rejection caused by our formatting, we will correct the issue or refund your payment. This guarantee applies to document formatting only and does not extend to information entered by the user, the selection of the form, or the legal effect of the completed document.

Save Time and Money

Get your Roane County Deed of Trust and Promissory Note form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

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Jenine E. 5 out of 5 stars

The information seems complete and accurate. The form was easy to use and save. I'll let you know if we encounter problems getting the deed processed.

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