El Paso County Statement of Authority Form (Colorado)

All El Paso County specific forms and documents listed below are included in your immediate download package:

Statement of Authority Form

El Paso County Statement of Authority Form

Fill in the blank form formatted to comply with all recording and content requirements.
Included El Paso County compliant document last validated/updated 11/21/2024

Statement of Authority Guide

El Paso County Statement of Authority Guide

Line by line guide explaining every blank on the form.
Included El Paso County compliant document last validated/updated 11/4/2024

Completed Example of the Statement of Authority Form

El Paso County Completed Example of the Statement of Authority Form

Example of a properly completed form for reference.
Included El Paso County compliant document last validated/updated 7/5/2024

When using these Statement of Authority forms, the subject real estate must be physically located in El Paso County. The executed documents should then be recorded in one of the following offices:

County Recorder Main Office

Citizens Service Center - 1675 W Garden of the Gods (West of Centennial), Colorado Springs, Colorado 80907

Hours: 8:00am - 5:00pm Mon-Fri

Phone: (719) 520-6202

Mail: El Paso County Clerk & Recorder

Attn: Recording, PO Box 2007, Colorado Springs, Colorado 80901-2007

Hours:

Phone:

Clerk & Recorder: Downtown

Centennial Hall - 200 S Cascade (Cascade & Vermijo), Colorado Springs, Colorado 80903

Hours: 8:00am - 5:00pm Mon-Fri

Phone: 719-520-6202

North Union Town Center

8830 N Union Blvd (Research Pkwy & Union Blvd), Colorado Springs, Colorado

Hours: 8:00am - 5:00pm Mon-Fri / Sat 8:00am - 1:00pm

Phone: (719) 520-6202

Southeast Powers Branch

5650 Industrial Pl (Powers Blvd & Airport Rd), Colorado Springs, Colorado

Hours: 8:00am - 5:00pm Mon-Fri

Phone: (719) 520-6202

Fort Carson Branch

6351 Wetzel Ave (Hwy 115 & Gate 1) - Bldg 1525, Colorado Springs, Colorado

Hours: Mon-Fri 8:00am to 5:00pm

Phone:

Local jurisdictions located in El Paso County include:

  • Calhan
  • Cascade
  • Colorado Springs
  • Elbert
  • Fountain
  • Green Mountain Falls
  • Manitou Springs
  • Monument
  • Palmer Lake
  • Peyton
  • Ramah
  • Rush
  • U S A F Academy
  • Yoder

How long does it take to get my forms?

Forms are available immediately after submitting payment.

How do I get my forms, are they emailed?

Immediately after you submit payment, the El Paso County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.

What does "validated/updated" mean?

This indicates the most recent date when at least one of the following occurred:

  • Updated: The document was updated or changed to remain compliant.
  • Validated: The document was examined by an attorney or staff, or it was successfully recorded in El Paso County using our eRecording service.
Are these forms guaranteed to be recordable in El Paso County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by El Paso County including margin requirements, content requirements, font and font size requirements.

Can the Statement of Authority forms be re-used?

Yes. You can re-use the forms for your personal use. For example, if you have more than one property in El Paso County that you need to transfer you would only need to order our forms once for all of your properties in El Paso County.

What are supplemental forms?

Often when a deed is recorded, additional documents are required by Colorado or El Paso County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.

What type of files are the forms?

All of our El Paso County Statement of Authority forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.

Do I need any special software to use these forms?

You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.

Do I have to enter all of my property information online?

No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.

Can I save the completed form, email it to someone?

Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.

Are there any recurring fees involved?

No. Nothing to cancel, no memberships, no recurring fees.

A statement of authority is used by a partnership, corporation, government agency, LLC, or other entity who is not an individual to evidence the entity's existence and the identity of the person(s) authorized to act on behalf of the entity [1]. The statement of authority in the State of Colorado is governed by Section 38-30-172 of the Revised Statutes (2016).

Under C.R.S. 38-30-108.5(1), "A trust may acquire, convey, encumber, lease, or otherwise deal with any interest in real ... property in the name of the trust." A statement of authority is recorded alongside a conveyance of interest in real property to a trust; it is executed by the person(s) authorized to hold the title on behalf of the trust -- in this case, the trustee(s).

In addition to listing the name and type of the entity (trust, in this case) and the identity of any persons authorized to execute instruments affecting title to real property on its behalf (trustee), the statement of authority specifies the state, country, or other governmental authority under whose laws it was formed (Colorado) [2]. The document also provides the mailing address of the entity so that the assessor knows where to send tax statements for the property [3].

The statement can also describe limitations, if any, of the trustee's authority to bind the entity; the absence of any listed in the statement of authority serves as prima facie evidence that none exist [4]. The statement may also contain any other matters concerning the manner in which the entity deals with interests in real property.

The statement of authority is signed by the trustee(s) named in the document and acknowledged before a notary public before it is recorded in the county in which the subject real property is situated [5]. Since the document affects an interest in real property, a legal description, including the commonly known address, should be included to distinguish the subject property; use the same legal description on the deed conveying the interest to the trust.

[1] C.R.S. 2-4-401(8)
[2] C.R.S. 38-30-172(2)(b)
[3] http://jeffco.us/assessor/faqs/property-description-department-faqs/what-is-a-statement-of-authority,-and-why-do-you-want-us-to-record-one-/
[4] C.R.S. 38-30-172(5)
[5] C.R.S. 38-30-108.5(2)

(Colorado Statement of Authority Package includes form, guidelines, and completed example)

Our Promise

The documents you receive here will meet, or exceed, the El Paso County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your El Paso County Statement of Authority form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

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November 27th, 2024

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November 27th, 2024

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November 24th, 2024

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January 16th, 2019

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January 20th, 2022

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July 10th, 2020

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December 5th, 2019

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August 23rd, 2019

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January 2nd, 2019

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January 13th, 2020

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October 16th, 2021

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January 22nd, 2020

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September 5th, 2019

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