Hamilton County Certificate of Trust Form (Illinois)
All Hamilton County specific forms and documents listed below are included in your immediate download package:
Certificate of Trust Form
Fill in the blank form formatted to comply with all recording and content requirements.
Included Hamilton County compliant document last validated/updated 4/24/2025
Completed Example of the Certificate of Trust Document
Example of a properly completed form for reference.
Included Hamilton County compliant document last validated/updated 5/15/2025
The following Illinois and Hamilton County supplemental forms are included as a courtesy with your order:
When using these Certificate of Trust forms, the subject real estate must be physically located in Hamilton County. The executed documents should then be recorded in the following office:
Hamilton County Clerk/Recorder
Courthouse - 100 South Jackson St, McLeansboro, Illinois 62859
Hours: 8:00 to 4:30 M-F
Phone: (618) 643-2721
Local jurisdictions located in Hamilton County include:
- Broughton
- Dahlgren
- Dale
- Macedonia
- Mc Leansboro
How long does it take to get my forms?
Forms are available immediately after submitting payment.
How do I get my forms, are they emailed?
Immediately after you submit payment, the Hamilton County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.
What does "validated/updated" mean?
This indicates the most recent date when at least one of the following occurred:
- Updated: The document was updated or changed to remain compliant.
- Validated: The document was examined by an attorney or staff, or it was successfully recorded in Hamilton County using our eRecording service.
Are these forms guaranteed to be recordable in Hamilton County?
Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Hamilton County including margin requirements, content requirements, font and font size requirements.
Can the Certificate of Trust forms be re-used?
Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Hamilton County that you need to transfer you would only need to order our forms once for all of your properties in Hamilton County.
What are supplemental forms?
Often when a deed is recorded, additional documents are required by Illinois or Hamilton County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.
What type of files are the forms?
All of our Hamilton County Certificate of Trust forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.
Do I need any special software to use these forms?
You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.
Do I have to enter all of my property information online?
No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.
Can I save the completed form, email it to someone?
Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.
Are there any recurring fees involved?
No. Nothing to cancel, no memberships, no recurring fees.
Governed by 760 ILCS 5/8.5, the certificate of trust is the document a trustee provides to a lending institution or other third party that certifies the existence of a trust and his/her authority to act on behalf of the trust.
The document presents only essential information about the trust in lieu of the actual trust document. It names the settlor of the trust and all acting trustees, as well as any successor trustees who may be named under the terms of the trust document. If there are co-trustees, it states the number of trustees required to authorize actions. In addition, the certificate identifies whether or not a trust is revocable and amendable, and who holds authority to revoke and/or make amendments. Certain information, such as the parties having a beneficial interest in the trust, remains confidential.
The recipient of a certificate of trust is not liable for any actions they may take based on false representations within the certificate (760(ILCS 5/8.5(f)). While notarization is not obligatory, a third party may require that the certification of trust be acknowledged.
(Illinois Certificate of Trust Package includes form and completed example)
Our Promise
The documents you receive here will meet, or exceed, the Hamilton County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.
Save Time and Money
Get your Hamilton County Certificate of Trust form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.
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June 24th, 2025
Very simple to use. The 'completed examples' are very helpful.
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June 23rd, 2025
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June 19th, 2025
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July 22nd, 2022
Form was very easy to use and was processed/ recorded with no issue. Thank you it saved me from having to contact an attorney.
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April 11th, 2019
I have not yet used the site however, I feel that this site could be a big asset to the genealogical community. It is well laid out thus easy to use.
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Jeanette S.
January 2nd, 2020
Easy to use and instructions were very clear. If possible, it would be nice to be able to download the entire package at one time - it was a little cumbersome to download each item separately. (Of course, I didn't know which of the items I needed, so downloaded them all)
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Georgiana I.
January 25th, 2020
The deed itself was easy. I did notice that although the website says that the deed would exempt the house from probate, the deed clearly states that it might not. I hope that "might " is the operative word here.
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Barbara E.
March 2nd, 2021
I'm not sure if KVH is the identity to the person who helped me. I hope it is so you know just how much she helped She was great and very patient with me and with Wayne County Register of Deeds. I'm am really glad I had her on my team in this long endeavor.
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David H.
May 25th, 2021
So So
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Cynthia B.
July 21st, 2023
So simple to e-record my two documents. The communication was fast and very helpful. Thank you so much!
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James N.
December 14th, 2018
The purchasing process was very slick and my credit card was charged IMMEDIATELY. The deliver went well as the link was provided immediately.
However I asked a question via the "Contact Us" link and days later I get a survey but no reply.
I may have been directed to the wrong forms via my County and I wanted to confirm that...but still no answer.
What would that deserve as a rating???
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Jo G.
November 8th, 2021
The form was easy enough to purchase but I ended up not needing it. No fault of Deeds.com, but it was of no value to me.
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November 1st, 2021
Great set of forms. Downloaded in a min and
Used immediately. Good sample as it easy to read
And fill out yours. Overall good experience
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October 27th, 2019
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March 26th, 2025
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