Middlesex County Notice of Identification Form (Massachusetts)

All Middlesex County specific forms and documents listed below are included in your immediate download package:

Notice of Identification Form

Middlesex County Notice of Identification Form

Fill in the blank Notice of Identification form formatted to comply with all Massachusetts recording and content requirements.
Included Middlesex County compliant document last validated/updated 6/20/2024

Notice of Indentification Guide

Middlesex County Notice of Indentification Guide

Line by line guide explaining every blank on the form.
Included Middlesex County compliant document last validated/updated 2/21/2024

Completed Example of the Notice of Indentification Document

Middlesex County Completed Example of the Notice of Indentification Document

Example of a properly completed form for reference.
Included Middlesex County compliant document last validated/updated 4/10/2024

When using these Notice of Identification forms, the subject real estate must be physically located in Middlesex County. The executed documents should then be recorded in one of the following offices:

Middlesex North Registry of Deeds

360 Gorham St, Lowell, Massachusetts 01852

Hours: 8:30 to 4:30 M-F / Recording until 4:15

Phone: (978) 322-9000

Middlesex South Registry of Deeds

208 Cambridge St / PO Box 68, Cambridge, Massachusetts 02141

Hours: 8:00am to 3:45pm M-F

Phone: (617) 679-6300

Local jurisdictions located in Middlesex County include:

  • Acton
  • Arlington
  • Arlington Heights
  • Ashby
  • Ashland
  • Auburndale
  • Ayer
  • Bedford
  • Belmont
  • Billerica
  • Boxborough
  • Burlington
  • Cambridge
  • Carlisle
  • Chelmsford
  • Chestnut Hill
  • Concord
  • Devens
  • Dracut
  • Dunstable
  • Everett
  • Framingham
  • Groton
  • Hanscom Afb
  • Holliston
  • Hopkinton
  • Hudson
  • Lexington
  • Lincoln
  • Littleton
  • Lowell
  • Malden
  • Marlborough
  • Maynard
  • Medford
  • Melrose
  • Natick
  • New Town
  • Newton
  • Newton Center
  • Newton Highlands
  • Newton Lower Falls
  • Newton Upper Falls
  • Newtonville
  • Nonantum
  • North Billerica
  • North Chelmsford
  • North Reading
  • North Waltham
  • Nutting Lake
  • Pepperell
  • Pinehurst
  • Reading
  • Sherborn
  • Shirley
  • Somerville
  • Stoneham
  • Stow
  • Sudbury
  • Tewksbury
  • Townsend
  • Tyngsboro
  • Village Of Nagog Woods
  • Waban
  • Wakefield
  • Waltham
  • Watertown
  • Waverley
  • Wayland
  • West Groton
  • West Medford
  • West Newton
  • West Townsend
  • Westford
  • Weston
  • Wilmington
  • Winchester
  • Woburn
  • Woodville

How long does it take to get my forms?

Forms are available immediately after submitting payment.

How do I get my forms, are they emailed?

Immediately after you submit payment, the Middlesex County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.

What does "validated/updated" mean?

This indicates the most recent date when at least one of the following occurred:

  • Updated: The document was updated or changed to remain compliant.
  • Validated: The document was examined by an attorney or staff, or it was successfully recorded in Middlesex County using our eRecording service.
Are these forms guaranteed to be recordable in Middlesex County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Middlesex County including margin requirements, content requirements, font and font size requirements.

Can the Notice of Identification forms be re-used?

Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Middlesex County that you need to transfer you would only need to order our forms once for all of your properties in Middlesex County.

What are supplemental forms?

Often when a deed is recorded, additional documents are required by Massachusetts or Middlesex County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.

What type of files are the forms?

All of our Middlesex County Notice of Identification forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.

Do I need any special software to use these forms?

You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.

Do I have to enter all of my property information online?

No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.

Can I save the completed form, email it to someone?

Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.

Are there any recurring fees involved?

No. Nothing to cancel, no memberships, no recurring fees.

Subcontractors, vendors, and design professionals involved in a work of improvement must send a special type of notice when they have not contracted directly with the original contractor or property owner and are working under another party. This preserves these individual's rights to a mechanic's lien while letting the owner know who is involved in the job and may have a later claim if unpaid.

In Massachusetts, a lien claimant without a direct contractual relationship with the original contractor, except for liens for labor, can only claim an amount of lien less than or equal to the amount due or to become due under the subcontract between the original contractor and the subcontractor whose work includes the work of the person claiming the lien. M.G.L. Ch. 254, 4. However, if the claimant files a Notice of Identification within thirty (30) days of commencement of his performance, lien rights are preserved for the full amount of services or materials expended. Id.

The Notice of Identification contains the following information: 1) contractor's name; 2) name of the party sending the notice; 3) whether the claimant is a subcontractor, vendor, or design professional; 4) name of the person contracted with; 5) name of the person or party furnished; 6) the property address where work is performed; and 7) the amount of the contract. Id. The Notice must be sent via certified mail, return receipt requested, to the original contractor within thirty (30) days of starting performance.

The amount stated in any such notice of identification shall not limit the amount of the lien. Id. Any inaccuracy in the naming of the contractor or other information in such notice shall not affect its validity provided there is actual notice. Id.

This article is provided for informational purposes only and should not be relied upon as a substitute for professional legal advice. If you have questions about the Notice of Identification, or any other issues related to lien laws in Massachusetts, please consult with an attorney.

Our Promise

The documents you receive here will meet, or exceed, the Middlesex County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Middlesex County Notice of Identification form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

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August 26th, 2022

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April 6th, 2020

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September 11th, 2019

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December 23rd, 2018

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April 30th, 2019

I was happy to have my payment cancelled when no information was found. And I was given a link to contact the deed office directly.

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September 29th, 2020

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July 27th, 2020

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