Columbia County Memorandum of Trust Form

Additional New York and Columbia County documents included at no extra charge:

Where to Record Your Documents

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Cities and Jurisdictions in Columbia County

Properties in any of these areas use Columbia County forms:

• Ancram
• Ancramdale
• Austerlitz
• Canaan
• Chatham
• Claverack
• Columbiaville
• Copake
• Copake Falls
• Craryville
• East Chatham
• Elizaville
• Germantown
• Ghent
• Hillsdale
• Hollowville
• Hudson
• Kinderhook
• Livingston
• Malden Bridge
• Mellenville
• New Lebanon
• Niverville
• North Chatham
• Old Chatham
• Philmont
• Spencertown
• Stottville
• Stuyvesant
• Stuyvesant Falls
• Valatie
• West Copake
• West Lebanon

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Using a New York Memorandum of Trust

In New York, trustees of personal trusts use a memorandum of trust to certify the existence of a trust and their authority to act on behalf of the trust. The memorandum is used in place of the actual trust document and provides only essential information about the trust for lending institutions or other third parties. In this way, information that may be personal in nature, such as the designated beneficiaries under the trust, is kept confidential.

The memorandum is executed and signed by the grantor of the trust under the trust instrument, as well as the trust's formal name and date of origination. It identifies the trustee and any successor trustees with power to act on behalf of the trust.

The difference between a declaration of trust and a trust agreement, as designated in the memorandum of trust document, is the grantor's relationship to the trustee. If the trustee and the grantor are the same person and the grantor controls trust assets, the trust falls under a declaration of trust. If the grantor and the trustee are separate people and the trustee controls the trust assets, trust is under a trust agreement [1].

The distinction between a declaration of trust and a trust agreement also affects the name by which the trust takes title to real property as a grantee. In the following example, "John Doe," under a declaration of trust, serves as both grantor and trustee: "John Doe, trustee under declaration of trust dated mm/dd/yyyy." Under a trust agreement, the grantor name is included as well: "John Doe under agreement with Robert Grantor dated mm/dd/yyyy" [1].

All recorded documents relating to real property in the State of New York are required to include a physical description of the property, as well as the section, lot, block, and unit numbers.

[1] https://www.treasurydirect.gov/indiv/planning/plan_estate_trustsq_a.pdf

(New York MOT Package includes form, guidelines, and completed example)

Important: Your property must be located in Columbia County to use these forms. Documents should be recorded at the office below.

This Memorandum of Trust meets all recording requirements specific to Columbia County.

Our Promise

The documents you receive here will meet, or exceed, the Columbia County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

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