West Virginia Forms

Mercer County Personal Representative Deed Form

Mercer County Personal Representative Deed Form

Mercer County Personal Representative Deed Form

Fill in the blank form formatted to comply with all recording and content requirements.

Validated 5/30/2025 Preview Form
Mercer County Personal Representative Deed Guide

Mercer County Personal Representative Deed Guide

Line by line guide explaining every blank on the form.

Validated 2/20/2025 Preview Form
Mercer County Completed Example of the Personal Representative Deed Document

Mercer County Completed Example of the Personal Representative Deed Document

Example of a properly completed form for reference.

Validated 2/10/2025 Preview Form

All 3 documents above included • One-time purchase • No recurring fees

Important: Your property must be located in Mercer County to use these forms. Documents should be recorded at the office below.

Where to Record Your Documents

Mercer County Clerk
Address:
Courthouse - 1501 W Main St, Suite 121
Princeton, West Virginia 24740

Hours: Monday-Friday 8am-4:30pm

Phone: (304) 487-8312

Recording Tips for Mercer County:
  • White-out or correction fluid may cause rejection
  • Verify the recording date if timing is critical for your transaction
  • Ask for certified copies if you need them for other transactions

Cities and Jurisdictions in Mercer County

Properties in any of these areas use Mercer County forms:

  • Athens
  • Beeson
  • Bluefield
  • Bramwell
  • Camp Creek
  • Flat Top
  • Freeman
  • Hiawatha
  • Kegley
  • Kellysville
  • Lashmeet
  • Lerona
  • Matoaka
  • Montcalm
  • Nemours
  • Oakvale
  • Princeton
  • Rock
  • Spanishburg
  • Wolfe

View Complete Recorder Office Guide

Hours, fees, requirements, and more for Mercer County

How do I get my forms?

Forms are available for immediate download after payment. The Mercer County forms will be in your account ready to download to your computer. An account is created for you during checkout if you don't have one. Forms are NOT emailed.

Are these forms guaranteed to be recordable in Mercer County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Mercer County including margin requirements, content requirements, font and font size requirements.

Can I reuse these forms?

Yes. You can reuse the forms for your personal use. For example, if you have multiple properties in Mercer County you only need to order once.

What do I need to use these forms?

The forms are PDFs that you fill out on your computer. You'll need Adobe Reader (free software that most computers already have). You do NOT enter your property information online - you download the blank forms and complete them privately on your own computer.

Are there any recurring fees?

No. This is a one-time purchase. Nothing to cancel, no memberships, no recurring fees.

How much does it cost to record in Mercer County?

Recording fees in Mercer County vary. Contact the recorder's office at (304) 487-8312 for current fees.

Have other questions? Contact our support team

A personal representative is the fiduciary appointed to administer a decedent's estate in probate. When the decedent dies with a will, the personal representative is the executor named in the will, or, if no executor is named, a qualifying beneficiary. When the decedent dies intestate (without a will), the personal representative selected by the court is called the administrator.

In the course of estate settlement, a personal representative may be required to execute and record a deed conveying real property from the estate following a sale. A decedent may designate in their will the specific real estate to be sold, or an estate's assets may be insufficient to pay its debts, and the personal representative may need to commence a suit in equity to subject the real estate to payment under W. Va. Code 44-8-7.

A fiduciary deed follows the statutory form of a deed under W. Va. Code 36-3-5. In addition, West Virginia requires a Declaration of Consideration or Value confirming the actual consideration paid or monetary value of the property being transferred (W. Va. Code 11-22-6).

Due to the nature of the fiduciary as a representative, a special warranty is typically appropriate. A covenant of special warranty means that the grantor promises to warrant and defend the property for the grantee against claims or demands of the grantor and persons acting by, through, or under him (W. Va. Code 36-4-3). This warranty is more limited than that of a general warranty deed because it does not extend prior to the time the grantor obtained title. In West Virginia, covenants run with the land, meaning they are also binding on any successor in title.

In addition to the statutory contents of a deed, personal representative's deeds contain information about the subject estate, such as the decedent's name and date of death, whether he or she left a will, the personal representative's name and his or her source of authority to sell the subject real estate, such as a testamentary power of sale under W. Va. Code 44-5A-3 or an order by the county commission.

The deed must be signed by the executor or administrator in the presence of a notary public before recording in the County Clerk's office for a valid transfer. The instrument should meet all requirements of form and content for documents relating to real property in West Virginia.

Consult a lawyer with questions about estate administration or personal representative's deeds in West Virginia.

(West Virginia PRD Package includes form, guidelines, and completed example)

Important: Your property must be located in Mercer County to use these forms. Documents should be recorded at the office below.

This Personal Representative Deed meets all recording requirements specific to Mercer County.

Our Promise

The documents you receive here will meet, or exceed, the Mercer County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Mercer County Personal Representative Deed form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

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Nicholas B.

October 24th, 2020

A lot of information to read over but downloading process was great and ill definitely use the service again. Showed me my country and city that my forms would be valid in and the information is step by step with examples and that is great

Reply from Staff

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Gloria S.

October 31st, 2019

I needed a Contest of Lien form and was told by our County Department that the forms could be obtained online. The whole process of paying and receiving a PDF re-usable form was user friendly and the items that came with the purchase;the directions about filling out the form ect., were a fantastic addition for the price of the document. Happy customer!

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Wilma E.

July 18th, 2022

Very satisfied with service and form. Completed form, printed, and submitted to county for processing. Everything went well.

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Samantha S.

April 29th, 2021

I really appreciated Deeds.com. It was quick and easy to use. Saved me substantial time completing my deed recording.

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Diane C.

April 19th, 2020

Website is very user friendly and provided a variety of forms to download for use

Reply from Staff

Thank you!

Don R.

January 26th, 2022

From Pennsylvania here. Documents are great and easy to fill out however you are lacking a couple of things. You only provide the option for a Grant Deed when you purchase by your county which is Mercer County for me. Why not give the ability to get a Warranty Deed that better protects the Grantee? Also, being from Pennsylvania and in a county that mined Buituminous Coal we are required to include the Coal Severance Notice and Bituminous Mine Subsidence and Land Conservation Act Notice. You can check the box on your Deed form that they are required and attached but you do not provide the verbiage or form for this. You state that you know what each county requires and include everything required but you do not include these two required Notices. This has been a requirement for years and the wording never changes. I had to look for these Notices and hand type this information and include it on another seperate page after the Notary section on the Deed. The Grantor has to sign the Coal Severance Notice and be witnessed by a Notary so I had to add another place for the Notary and will have to pay twice for witnessed signatures when it could have been included in your document. My Deed from 2003 was done that way and then the Notary statement after that so it was only one notarized witness of signature.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Gene N.

November 11th, 2021

My mind is blown! For some reason, our veteran title companies wouldn't record our deed but luckily, the assessor's page recommended Deeds and other sites to e-record. It was so simple and so convenient!

Reply from Staff

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Joice W G.

May 5th, 2019

Easy to use and able to individualize, which was important since I needed to print more than one doc. I just wish I had an option for a less expensive purchase - seemed like a lot for just a couple docs.

Reply from Staff

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Kevin H.

March 1st, 2019

I was able to find the forms I needed and questions answered

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Joel M.

November 8th, 2024

Very easy and efficient. The team was quick to respond when I had questions and made it very simple.

Reply from Staff

We are delighted to have been of service. Thank you for the positive review!

John B.

January 23rd, 2019

Forms are as advertised and easy to access.

Reply from Staff

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Linda W.

January 22nd, 2021

Fast service. From the time I sent my Quit Claim Deed to deeds.com, and six hours later my deed was recorded. It was painless, great convenience.

Reply from Staff

Thank you!

Martine S.

July 29th, 2020

Very easy process and was recorded in a prompt manner. We will be using your services again in the future for sure.

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Marjorie D.

May 13th, 2025

Makes recording fast and easy. Great service!

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DONALD L P.

January 15th, 2019

HAD WRONG PASSWORD; PROGRAM MADE CHANGE EASY.

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