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The County Clerk and Recorder is responsible for maintaining property records in Logan County.
Standard Document (55 ILCS 5/3-5018) - $50.00
8.5" x 11"
Minimum 10 point type
3" x 5" blank space in upper right corner of first page
A page may not have anything affixed to it with tape, glue, label, etc.
Non-Standard Document (55 ILCS 5/3-5018) - $64.00
Any document failing to meet the requirements listed under Standard Document
RHSP Exempt - $40.00
The $10.00 Rental Housing Support Program surcharge does not apply to the following:
Articles of Incorporation
Birth, Death, and Marriage Records
Memorandum of Judgment/Release of Judgment
Notice of Probate
Power of Attorney
UCCs and Terminations
Sewerage, Weed, Garbage, Water Liens and Releases
Documents for State, Federal Agencies and Local Units of Government
Subdivision Plats - $72.00
Must Contain Plat Act Affidavit
Submit original and 2 copies
Max 30" x 36"
Transfer Tax of $.50 per $500.00 (state), plus $.25 per $500.00 (county) may be required on non-exempt transfers.
County recording fees are subject to change without notice. We recommend to contact the local recorder's office to verify this information.
â€¢ A real estate deed should consist of one or more individual sheets measuring 8.5x11 inches, not permanently bound and not in a continuous form. Graphic displays accompanying a document to be recorded that measure up to 11x17 inches shall be recorded without additional fees.
â€¢ The text should be legibly printed in black ink, written, or computer generated on white paper of at least 20 # weight. The font should be at least 12 point. Signatures and dates may be in contrasting colors if they will reproduce clearly. Corresponding names should be printed or typed beneath signatures.
â€¢ Provide clean margins of at least Â½ an inch on the top, bottom, and both sides. Margins may be used for non-essential notations that will not affect the validity of the document, including but not limited to form numbers, page numbers, and customer notations.
â€¢ Provide a blank space of 3 x 5 inches on the first page. This should be in the upper right corner and is reserved for recording information.
â€¢ All deeds require a â€œPrepared Byâ€ statement. This should be on the first page and should list the name and address of the person who prepared the instrument.
â€¢ The grantor must sign the document and must have his/her signature acknowledged.
â€¢ Provide the name and address to where subsequent tax bills are to be sent.
â€¢ The granteeâ€™s name and address is to be listed on the first page.
â€¢ A legal description sufficient enough to identify the land being conveyed must be present. If a metes and bounds description is used, it shall contain the section, township, and range with an identifiable point of beginning. The legal description should be on the face of the deed, or included as an attachment.
â€¢ A parcel ID number is required, but this is not sufficient as a legal description.
â€¢ If an attached rider is included, the rider should be permanently attached as an additional page on the back of the deed.
â€¢ An affidavit for purposes of the plat act is required to accompany a deed when 1) a metes and bounds legal description is given in the transfer of property, 2) when roadway easements and right of way (ingress or egress) are designated, or 3) when a division of land five acres more or less is noted on a deed of transfer.
An Illinois Real Estate Transfer Declaration (PTAX-203) must be filed with all deeds and any non-exempt transactions. The information needed on this form is requested by the Illinois Real Estate Transfer Tax law. All parties involved in the transaction must complete the form truthfully. This form is used to collect sales data and to determine if a sale can be used in assessment ratio studies. This form is also used to compute equalization factors, which are used to help achieve a statewide uniform valuation of properties based on their fair market value.
If the property transfer is exempt from transfer tax, the PTAX-203 form is not required. A specific exemption number should be noted on the deed presented for recording. The Illinois Department of Revenue webpage has a list of exempt transactions. The form can be completed online or as a hard copy.
Effect of Recording:
All deeds, mortgages and other instruments of writing which are authorized to be recorded, shall take effect and be in force from and after the time of filing the same for record, and not before, as to all creditors and subsequent purchasers, without notice; and all such deeds and title papers shall be adjudged void as to all such creditors and subsequent purchasers, without notice, until the same shall be filed for record.