Hamilton County Recorder Information

Land records in Hamilton County are recorded by the County Clerk. The office is held by RaChelle M. Martz.

Online document search subscriptions are $15 for 1 day or $25 for 30 days; copies cost $0.65 per page to print.

Checked October 2026 against official publications. Sources: County Clerk | Hamilton County NY

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Added at recording

Other charges

StatewideUnder CPLR 8021(a)(4)(a), the county clerk's fee for recording, entering, indexing and endorsing a certificate on any instrument is $5, plus $3 for each page or portion of a page. A county may opt by county law to raise this to $20, plus $5 for each page. Any cover page counts as an additional page. Each additional town, city, block or other index costs $0.50. An assignment of more than one mortgage, or a release of more than one lease, costs $3 for each one beyond the first. A notice of pendency or notice of attachment costs $35 in counties within New York City and $15 in other counties (CPLR 8021(a)(10)). County clerks charge a recording fee per document plus a fee per page. The per-document amount shown for a county includes the state's $5 records management fee and $15 cultural education fee (CPLR 8021(a)(4)(b)).

The cover page is automatically generated and included in the base fee. Certified copy fees: prepare and certify $1.00 per page, $5.00 minimum; certify only $0.65 per page, $5.20 minimum. Faxing or e-mailing copies costs an additional $1.00 plus copies. Survey map filing is $10.00 (original mylar and one paper copy). Building and Loan Agreement $25.00; Notice of Lending $15.00; UCC 1 filings against real property $40.00; Mechanic's Lien $15.00.

Paying the office

Hamilton County does not give refunds. Copies require prepayment.

Transfer tax

Real estate transfer tax. Two dollars for each five hundred dollars or fractional part thereof. The tax is collected when the document is recorded. (statewide, Tax Law § 1402(a))

StatewideAdditional tax (mansion tax): 1% of the consideration attributable to residential real property when the consideration for the entire conveyance is $1 million or more (Tax Law § 1402-a). In a city with a population of one million or more, an additional $1.25 is levied for each $500 or fractional part thereof when the consideration is $3 million or more for residential real property, or $2 million or more for other property (Tax Law § 1402(a)(2)). A supplemental tax applies to New York City residential conveyances of $2 million or more (Tax Law § 1402-b). Mortgage recording tax, payable when the mortgage is recorded: basic tax of 50 cents per $100 of mortgage debt or obligation secured; special additional tax of 25 cents per $100; additional tax of 25 cents per $100 (30 cents per $100 in counties within the Metropolitan Commuter Transportation District) unless the additional tax is suspended in the county; and city or county mortgage tax of 25 to 50 cents per $100 where applicable. New York City, Yonkers and various counties levy local mortgage taxes.

Mortgage tax in Hamilton County totals 1%: Basic Tax .50 cents per $100, Special Additional Tax .25 cents per $100, and Hamilton County Tax .25 cents per $100, each to the nearest 100th. No $25.00 deduction.

Checked October 2026 against official publications. Sources: NY CPLR 8021 County clerks other than as clerks of court · NY Tax Law 1402 Imposition of tax · NYS DTF Mortgage recording tax · Quick Fee Sheet 2024

Confirm current requirements with the recorder's office before submitting documents.

StatewideA deed must state the city, town and village in which the property is located (RPL § 333(1-d)). A conveyance must be in English, apart from proper names written in English letters, or have an English translation attached that is executed and acknowledged, or certified as the statute provides (RPL § 333(2)). A conveyance must be accompanied by the real property transfer report form, or by the commissioner's confirmation that the data has been reported (RPL § 333(1-e)).

Any document that refers to a survey, map or plot in its description must have that map already on file or offered for filing, or the papers will be rejected. Documents must be originals and legible; unreadable items will be rejected.

Forms filed along with a transfer

• Form TP-584, Combined Real Estate Transfer Tax Return, Credit Line Mortgage Certificate, and Certification of Exemption from the Payment of Estimated Personal Income Tax Statewide NYS Department of Taxation and Finance
  Conveyances of real property located outside New York City; filed with the county clerk
• Form RP-5217-PDF, Real Property Transfer Report Statewide NYS Department of Taxation and Finance
  Conveyances of real property outside New York City; NYC sales use ACRIS, except Staten Island, which uses RP-5217-NYC
• IT-2663, Nonresident Real Property Estimated Income Tax Payment Form Statewide NYS Department of Taxation and Finance
  Nonresidents not qualifying under an exemption on TP-584 Schedule D
• IT-2664, Nonresident Cooperative Unit Estimated Income Tax Payment Form Statewide NYS Department of Taxation and Finance
  Nonresidents transferring cooperative units, not qualifying under an exemption
• Form MT-15, Mortgage Recording Tax Return Statewide NYS Department of Taxation and Finance
  Property located in more than one locality where the localities impose tax at different rates

Submitting documents

Fax copies will not be accepted.

Checked October 2026 against official publications. Sources: NYS DTF Real estate transfer tax · County Clerk | Hamilton County NY · Quick Fee Sheet 2024 · NY Real Property Law 333 (Onecle)