Jefferson County Recorder Information

Land records in Jefferson County are recorded by the County Clerk. The office is held by Gizelle J. Meeks.

Online records subscriptions: guest 30 minutes $15.00; one day $50.00; monthly $150.00 (New York State) or $300.00 (out of state). Unlimited printing at no charge with all subscriptions.

Checked October 2026 against official publications. Sources: Jefferson County Clerk's Office Schedule of Fees · County Clerk - Recording

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Added at recording

Other charges

StatewideUnder CPLR 8021(a)(4)(a), the county clerk's fee for recording, entering, indexing and endorsing a certificate on any instrument is $5, plus $3 for each page or portion of a page. A county may opt by county law to raise this to $20, plus $5 for each page. Any cover page counts as an additional page. Each additional town, city, block or other index costs $0.50. An assignment of more than one mortgage, or a release of more than one lease, costs $3 for each one beyond the first. A notice of pendency or notice of attachment costs $35 in counties within New York City and $15 in other counties (CPLR 8021(a)(10)). County clerks charge a recording fee per document plus a fee per page. The per-document amount shown for a county includes the state's $5 records management fee and $15 cultural education fee (CPLR 8021(a)(4)(b)).

Additional assignments or releases: $3.50 each. Additional discharges: $50.50 each. Notice of pendency: $15 to file and $45 to record. A $1.00 postage fee per document may be paid instead of a self-addressed stamped envelope.

Paying the office

Personal checks are not accepted. Business checks must be preprinted with a name, address and bank account number. Business, corporate or attorney checks are not accepted more than 180 days after their issue date. Payments from outside the United States must be by money order in U.S. funds drawn on a U.S. bank. Returned checks carry a $40.00 service charge.

Transfer tax

Real estate transfer tax. Two dollars for each five hundred dollars or fractional part thereof. The tax is collected when the document is recorded. (statewide, Tax Law § 1402(a))

StatewideAdditional tax (mansion tax): 1% of the consideration attributable to residential real property when the consideration for the entire conveyance is $1 million or more (Tax Law § 1402-a). In a city with a population of one million or more, an additional $1.25 is levied for each $500 or fractional part thereof when the consideration is $3 million or more for residential real property, or $2 million or more for other property (Tax Law § 1402(a)(2)). A supplemental tax applies to New York City residential conveyances of $2 million or more (Tax Law § 1402-b). Mortgage recording tax, payable when the mortgage is recorded: basic tax of 50 cents per $100 of mortgage debt or obligation secured; special additional tax of 25 cents per $100; additional tax of 25 cents per $100 (30 cents per $100 in counties within the Metropolitan Commuter Transportation District) unless the additional tax is suspended in the county; and city or county mortgage tax of 25 to 50 cents per $100 where applicable. New York City, Yonkers and various counties levy local mortgage taxes.

Jefferson County imposes the basic mortgage tax and the special additional mortgage tax only ($.75 per $100). The County Clerk's schedule lists Mortgage Tax – Basic at ½ of 1% and Special Additional at ¼ of 1% (Tax Law § 253).

Checked October 2026 against official publications. Sources: NY CPLR 8021 County clerks other than as clerks of court · NY Tax Law 1402 Imposition of tax · NYS DTF Mortgage recording tax · Jefferson County Clerk's Office Schedule of Fees · Payment for Services Policy · NYS DTF Form MT-15

Confirm current requirements with the recorder's office before submitting documents.

StatewideA deed must state the city, town and village in which the property is located (RPL § 333(1-d)). A conveyance must be in English, apart from proper names written in English letters, or have an English translation attached that is executed and acknowledged, or certified as the statute provides (RPL § 333(2)). A conveyance must be accompanied by the real property transfer report form, or by the commissioner's confirmation that the data has been reported (RPL § 333(1-e)).

Deeds must be dated, bear original signatures, and list addresses for all parties on the first page. The notary stamp must show the location of commission and the expiration date. Form RP-5217 must be completed electronically and printed on legal size paper.

Forms filed along with a transfer

• Form TP-584, Combined Real Estate Transfer Tax Return, Credit Line Mortgage Certificate, and Certification of Exemption from the Payment of Estimated Personal Income Tax Statewide NYS Department of Taxation and Finance
  Conveyances of real property located outside New York City; filed with the county clerk
• Form RP-5217-PDF, Real Property Transfer Report Statewide NYS Department of Taxation and Finance
  Conveyances of real property outside New York City; NYC sales use ACRIS, except Staten Island, which uses RP-5217-NYC
• IT-2663, Nonresident Real Property Estimated Income Tax Payment Form Statewide NYS Department of Taxation and Finance
  Nonresidents not qualifying under an exemption on TP-584 Schedule D
• IT-2664, Nonresident Cooperative Unit Estimated Income Tax Payment Form Statewide NYS Department of Taxation and Finance
  Nonresidents transferring cooperative units, not qualifying under an exemption
• Form MT-15, Mortgage Recording Tax Return Statewide NYS Department of Taxation and Finance
  Property located in more than one locality where the localities impose tax at different rates

Submitting documents

County Clerk services are by appointment. Unreturned original documents can be requested with the Request to Retrieve Unreturned Original Documents form.

Checked October 2026 against official publications. Sources: NYS DTF Real estate transfer tax · Jefferson County Clerk's Office Schedule of Fees · County Clerk - Recording · Deed Information Sheet · NY Real Property Law 333 (Onecle)