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The recorder is responsible for maintaining real property records in Clermont County.
Recording Fees
Instruments:
Basic recording fees (8.5x14 or smaller size)
First two pages-$34.00
Each additional page-$8.00
No. of Pages....Total Fee
1 & 2...................$34.00
3............................$42.00
4............................$50.00
5............................$58.00
6............................$66.00
7............................$74.00
8............................$82.00
9............................$90.00
10...........................$98.00
11...........................$106.00
12...........................$114.00
13...........................$122.00
14...........................$130.00
15...........................$138.00 ETC.
Separate release, partial release, or assignment
First two pages-$34.00
Each additional page-$8.00
If a document does not meet the requirements, it can be recorded for an additional $20.
Living Will and Durable Power of Attorney for Health Care:
Documents with one or two pages-$34.00
Documents with three pages-$36.00
Documents with four or more pages-$40.00 max
A certified copy is $2 per page.
Auditor's transfer fees are 50 cents per parcel, and conveyance fees are $4 per $1,000.
When mailing in a document, include a check made payable to J. Robert True, Clermont County Treasurer. If the auditor's fees are sent with your deed, they must be in a separate check, also payable to the treasurer.
When mailing in documents, include a cover letter explaining what you need done. Include your name and contact info in the cover letter.
Include a self-addressed stamped envelope with the proper amount of postage.
Sending in incorrect fees will result in your document being returned unrecorded.
County recording fees are subject to change without notice. For the most current fees and further information, contact the local recorder directly.
Document Formatting Requirements
* Submit originals or certified copies of originals on white 8.5 x 11 inch paper or 8.5 x 14 inch paper.
* A computer font size of at least 10 point should be used. Black or blue ink should be used. The document should not include any highlighting. The font used should be Times New Roman, Helvetica, or Palatino.
* Provide a blank 3 inch margin on the top of the first page. This space is reserved for the recorder, auditor, and engineer. On the top of each remaining page, a 1.5 inch margin is required. Side and bottom margins should be at least 1 inch.
* The grantor must sign the document and acknowledge it before a clerk of court or another person authorized to take acknowledgments. If the signatures in the document are considered to be illegible, the name should be printed or typed beneath it.
* The name of the person who prepared the document should be listed, which can be done in the following format: "This instrument was prepared by NAME."
* The conveyance document presented to the recorder should bear the stamp of the county auditor stating that the document has been examined and that the grantor is in compliance with 319.202 of the Ohio Revised Code.
* Documents of conveyance should state the marital status of the grantor.
* The total consideration paid is required to be included on real property documents.
* The grantee's address (for tax mailing purposes) needs to be included with transfers of title.
* A legal description of the real property is required, as well as any prior recorded information.
* A recorded grant should include a reference by volume and page to the record of the deed or other recorded instrument under which the grantor claims title, but the omission of the reference will not affect the validity.
Until a document is recorded, it is fraudulent insofar as it relates to a subsequent bona fide purchaser of the same real estate having, at the time of purchase, no knowledge of the existence of the former deed.