Clermont County Recorder Information

Land records in Clermont County are recorded by the County Recorder. The office is held by Tim Rudd.

StatewideBy June 30, 2026, each county recorder is required to post on its website electronic indexes and electronic versions of all instruments recorded on or after January 1, 1980, except veteran discharge papers and legally protected information. A username and password may be required, but no fee may be charged for access.

Documents recorded from 1980 to the present are available on the office's website. Recorded military discharges (DD214) are not public record; copies are available only to authorized parties with proper identification at the office.

Checked October 2026 against official publications. Sources: Clermont County Recorder · Ohio Revised Code Chapter 317 Recorder · I Want To...

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Other charges

Fee schedule effective October 17, 2019.

StatewideEach fee in R.C. 317.32 is made up of a base fee for the recorder's services and a housing trust fund fee collected under R.C. 317.36. The recorder may charge and collect a document preservation surcharge of up to five dollars, deposited to the county general fund. Pages are measured at 8.5 x 14 inches or fraction of a page, including the caption page. Plats, maps, and prints recorded by photostatic or similar process: base fee of five cents and housing trust fund fee of five cents per square inch, with minimums of twenty dollars each. Zoning resolutions: $25 base plus $25 housing trust fund fee; zoning amendments: $10 plus $10. Notices of federal liens: $5 per notice; certificates of discharge or release: $3 (R.C. 317.09). The fees do not apply to instruments recorded by a county land reutilization corporation.

Plats: large plats (24 x 36) $86.40; small plats (22 x 34) $74.80. UCC-1, UCC-2 or UCC-3 with real estate: $12.00 plus $4.00 for each debtor, secured party, record owner or lessee to be indexed. No fee for DD214, DD215, soldier's burial records, Bureau of Workers' Comp liens and releases, recognizance/surety liens and releases, and Bureau of Employment Service liens. Bureau of Employment Service release and personal tax release: $4.00.

Paying the office

StatewideFees are paid upon presentation of the instruments for record; payment of fees for electronic recording may be made by electronic funds transfer, automated clearing house, or other electronic means after presentation.

If Auditor's fees are sent with deeds, they must be in a separate check also payable to the County Treasurer. E-recording fees and transaction fees are paid through ACH.

Transfer tax

Real property conveyance fee. One dollar, or ten cents for each one hundred dollars or fraction of one hundred dollars, whichever is greater, of the value of the real property transferred. The tax is collected when the document is recorded. (statewide, R.C. 319.54(G)(3))

StatewideThe conveyance fee is paid to the county auditor, and a deed of absolute conveyance is not recorded until it bears the auditor's stamp showing compliance with R.C. 319.202 and is indorsed "transferred" or "transfer not necessary" (R.C. 317.22). Counties may also levy a real property transfer tax under R.C. 322.02 at a rate not to exceed thirty cents per hundred dollars of value conveyed, paid to the county auditor prior to presentation of the deed to the recorder. R.C. 319.54(G)(3) lists transfers on which no fee is charged.

The recorder's office states Auditor transfer fees of $.50 per parcel and conveyance fees of $4.00 per $1,000.00.

Checked October 2026 against official publications. Sources: Ohio Revised Code Chapter 317 Recorder · Section 317.32 | Recording fees · Section 319.54 | Auditor fees · Section 322.02 | Real property transfer tax · Clermont County Recorder fee chart · Fee Schedule · I Want To... · How to Record a Document

Confirm current requirements with the recorder's office before submitting documents.

StatewideRight half of the 3-inch first-page top margin is reserved for the county recorder's indorsement. A 1.5-inch margin of blank space is required across the top of each remaining page.

StatewideNonconforming instruments are accepted with an added fee; no fee for incidental items such as page numbers, initials, or bar codes in side or bottom margins. The format standard does not apply to documents from courts, taxing authorities, or state or federal agencies, to plats, or to documents executed before July 1, 2009. Illegible signatures must have the name legibly printed, typewritten, or stamped beneath them unless the name appears elsewhere in the instrument (R.C. 317.11). Instruments must be of a quality that allows legible reproduction (R.C. 317.112). Personal information such as Social Security numbers may not be included (R.C. 317.082). Instruments in a language other than English need a certified English translation (R.C. 317.113).

Forms filed along with a transfer

• DTE 100 Real Property Conveyance Fee Statement of Value and Receipt Statewide Ohio Department of Taxation; filed with the county auditor
  Conveyances of real property presented to the county auditor

Submitting documents

StatewideBy June 30, 2026, each county recorder is required to make available to the public a method for electronically recording instruments related to conveyances of real property and other instruments listed in R.C. 317.08(A) or (D), except plats and maps.

Deeds presented in person must start at the Tax Map Office for the legal description stamp, then the Auditor's Office for transfer, before presentation to the Recorder's Office. Mail-in submissions should include a cover letter with a contact name and phone number. E-recorded documents are processed 8:30 a.m. to 3:30 p.m., Monday through Friday; plats and DD214s cannot be e-recorded.

Checked October 2026 against official publications. Sources: Ohio Revised Code Chapter 317 Recorder · Real Property Conveyance Fee Statement of Value and Receipt (DTE 100) · How to Record a Document · E-Filing