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Recorder Offices in Grant County

Grant County Clerk
201 South Humbolt, Suite 290, Canyon City, Oregon 97820
8:30 to 4:30 M-F
Phone: (541) 575-1675
Grant County Clerk   201 South Humbolt, Suite 290, Canyon City, Oregon,  97820

 
 
 
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Grant County Oregon Register of Deeds
Grant County Recorder Information
The recorder in Grant County is responsible for recording and maintaining records related to real property situated in the County.
 
Recording Fees
The recording fees include all applicable surcharges.

To record a deed or mortgage, the fee is $38.50 for the first page. Each additional page is $5.

An instrument with multiple titles will be $5 per each additional title.

A non-standard instrument will be an additional $20.

Contact the Grant County, Oregon county clerk at 541-575-1675 if you have questions about recording fees or forms of payment.
 
Document Formatting Requirements
The Grant County Clerk is the official keeper of all public records for the county. Warranty deeds, sales agreements, and many other documents related to real property located in Grant County, Oregon are recorded and processed by the County Clerk. The Clerk’s office also maintains the microfilm collection that preserves all records and makes the information available to the general public.

Effect of Recording: Every conveyance, deed, land sale contract, assignment of all or any portion of a seller’s or purchaser’s interest in a land sale contract or other agreement or memorandum thereof affecting the title of real property within this state which is not recorded as provided by law is void as against any subsequent purchaser in good faith and for a valuable consideration of the same real property, or any portion thereof, whose conveyance, deed, land sale contract, assignment of all or any portion of a seller’s or purchaser’s interest in a land sale contract or other agreement or memorandum thereof is first filed for record, and as against the heirs and assigns of such subsequent purchaser.

For uniformity and consistency in the application of ORS 205.234, the first page of a recorded document must meet a specific set of requirements in order for the
County Clerk to record it.

FIRST PAGE REQUIREMENTS

1. Name of the transaction: A document must be clearly labeled in sufficient detail to enable the clerk to record it in the appropriate record. Instruments may have more than one title, if necessary. Each title must be clearly distinguishable.

2. Names and addresses of the parties: All documents submitted for recording, including cover sheets or multiple titled documents, must contain the names and addresses of all parties (direct and indirect parties). Include also under which capacities they are serving. If the cover sheet lists multiple titles, the grantor’s name and address and grantee’s name and address must be listed under each title. Documents that list only the original grantor’s name and the name of the beneficiary or trust on the cover sheet, but fail to list the direct and indirect names and addresses to each of the additional documents will be assessed the $20 non-standard fee.

3. Return address information: Provide the name and address of the person to whom the document is to be returned after recording.

4. Name and address of assignee: For documents assigning a mortgage or trust deed, the name and address of the assignee must be listed on the first page.

5. Consideration: For documents conveying or contracting to convey title to real estate and all memorandums of those documents, the true and actual consideration paid for such transfer needs to be listed.

6. Tax statements. Provide the name and address of the person where tax statements will be sent. This is required on documents conveying or contracting to convey fee title. Use the following statement, followed by the name and address: “Until a change is requested, all tax statements shall be sent to the following address.”

7. Clerk’s lien record: For documents recorded in the Clerk’s Lien Record, list the amount of any monetary obligation, the name(s) of all debtors, and the recording reference of any lien claim being satisfied.

DOCUMENT SPECIFICATIONS

Instruments must be printed on sheets of white paper no larger than 8.5x14 inches and no smaller than 8.5x11 inches.

Provide a space for the recording label on the first page. This should be in the upper right corner and needs to be at least 4 ¼ inches wide and 1 ¾ inches high.

If an instrument is not written in English, it must be accompanied by an accurate English translation.

Text should be printed or written in 8 point type. Use black ink to help ensure legibility. Do not highlight any text.

The paper should be white and must be of sufficient quality to be recorded photographically. Use standard weight copy paper.

Signatures and notary acknowledgments must be original, with corresponding names printed underneath. Notary seals must not cover text or signatures. A blurred or faint notary stamp cannot be accepted for recording. Information may be written outside the seal border, or a new seal/acknowledgment can be affixed to compensate.

Include a legal description of the real property. An acceptable legal description of real property should include 1) a subdivision name with lot and block or 2) a metes and bounds description or 3) a partition plat recording and parcel number. A tax lot number or street address is not an acceptable legal description.

A statement as outlined in ORS 93.040 is required on all deeds. This should be included in the body of the deed. This is a mandatory statement for sales agreements, earnest money receipts, or other instruments for conveyance of fee title to real property.

All documents presented for re-recording must have the following statement on the first page:
“Re-recorded to correct_____________ (Reason) _______previously recorded on Reel or instrument #__________________and Page __________.”


Warranty deeds may be in the following form:
_____, Grantor, conveys and warrants to_____, Grantee, the following described real property free of encumbrances except as specifically set forth herein: (Describe the property conveyed.)

(If there are to be exceptions to the covenants described in ORS 93.850 (2)(c), here insert such exceptions.)
(Following statement of exceptions, here insert statement required under ORS 93.040 (1).)
The true consideration for this conveyance is $_____. (Here comply with the requirements of ORS 93.030.)
Dated this _____ day of_____, 2___.
 
 
E-Recording
We may be able to e-record your deed documents in Grant County, Click Here for more information.
 
Supplemental Documents

Consideration