Columbia County Notice of Lien Prohibition Form

The Florida Notice of Lien Prohibition is a recorded instrument that shields a lessor's interest from mechanic's liens arising out of tenant-funded improvements. Florida's construction lien statute, Chapter 713, gives lessors a specific opt-out mechanism that does not exist in most other states: by recording the right notice or lease language in the official records before any notice of commencement is filed for the parcel, a lessor can publicly establish that leasehold improvements made by tenants will not encumber the underlying fee. Without that recording, the lessor's interest can be reached when an improvement is made by a lessee in accordance with an agreement between the lessee and the lessor (Fla. Stat. 713.10(1)), even when the lease itself prohibits liens.

What the Florida Notice of Lien Prohibition Does

The notice is filed by a landlord whose tenants will, or may, contract for improvements to leased premises. Florida law treats work performed at a tenant's direction as potentially extending to the lessor's interest whenever there is an agreement requiring the improvement, so a written lease prohibition alone does not always insulate the lessor's title. The recorded notice converts a private contract term into a matter of public record, giving contractors and material suppliers constructive notice that they cannot encumber the lessor's estate. It is most often used by owners of office and retail centers, ground lessors, mobile home park owners, and any landlord whose tenants are likely to undertake build-outs, tenant improvements, or trade-fixture installations.

Two Methods of Protection Under Fla. Stat. 713.10

Florida lessors have two routes to insulate their interest from liens for tenant-ordered improvements (Fla. Stat. 713.10(2)(b)):

• Record the lease itself, or a short form or memorandum that contains the specific lien-prohibition language, in the official records of the county where the property is located before the notice of commencement is recorded.
• Record a single notice covering the parcel that meets the statutory content requirements before the notice of commencement is recorded, when the lease terms expressly prohibit liability and a majority of the leases on the parcel contain that prohibition.

The blanket-notice option is the more efficient route for landlords with multiple tenants on a single parcel because it avoids recording each individual lease.

What the Notice Must Contain

To be effective, the recorded notice must include the four items specified by Fla. Stat. 713.10(2)(b)(2):

• The name of the lessor.
• The legal description of the parcel of land to which the notice applies.
• The specific language contained in the various leases prohibiting liability for improvements.
• A statement that all or a majority of the leases entered into for premises on the parcel expressly prohibit such liability.

The "all or a majority" representation is unique to the Florida statute. A notice that omits this statement, or that is recorded for a parcel where most leases lack the prohibition language, will not deliver the protection the lessor expects.

Timing: Record Before the Notice of Commencement

Florida's lien framework runs on the notice of commencement under Fla. Stat. 713.13. The lien-prohibition notice must reach the official records before any notice of commencement is recorded for improvements to the premises. A notice filed after work begins, or after a notice of commencement is already on file, does not retroactively protect the lessor's interest from contractors who relied on the public record at the start of the project. Landlords who acquire property mid-project, or who execute new leases after a tenant's build-out has started, should treat the timing requirement as a hard deadline rather than a formality.

The Mobile Home Park Exception

Fla. Stat. 713.10(2)(b)(3) carves out a separate rule for mobile home park lessors. When the lessee is a mobile home owner leasing a lot in a mobile home park, the lessor's interest is automatically not subject to liens for improvements made by the lessee, and no recorded notice is required to obtain that protection. Many mobile home park operators still record the notice for clarity and for a clean public record, but the statutory baseline is more generous than in other landlord-tenant settings.

Tenant's Duty to Notify the Contractor

When a lease prohibits liens against the lessor's interest, the lessee must inform any contractor performing improvements of that prohibition (Fla. Stat. 713.10(2)(a)). A knowing or willful failure to provide that notice makes the contract between the lessee and the contractor voidable at the contractor's option. The recorded notice does not eliminate this tenant duty. It operates alongside the lease prohibition by providing constructive notice through the public record, while the tenant retains the obligation to give actual notice to anyone the tenant hires.

The 30-Day Demand Procedure

Any contractor or lienor furnishing labor, services, or materials to a lessee may serve a written demand on the lessor for a copy of the lease provision prohibiting liability (Fla. Stat. 713.10(3)). The demand must identify the lessee and the premises being improved, and it must be a separate document from any notice to owner. The lessor has 30 days to respond with a verified copy of the lease provision. A lessor who ignores the demand, responds late, or serves a false or fraudulent copy loses the lien protection, and the contractor's lien can then attach to the lessor's interest. Any demand letter should be routed to the right person on receipt and treated as a hard deadline.

Execution and Recording in Florida

The notice is signed by the lessor and acknowledged before a notary public for recording in the official records of the county where the property is located. Florida recording statutes require the instrument to identify the parties, include the name and post office address of the person who prepared it, print or type names beneath each signature, and reserve a three-inch by three-inch blank space at the top right of the first page for the clerk's recording stamp (Fla. Stat. 695.26). A notice that omits these elements can be rejected at the recording counter. Recording fees in Florida are set by Fla. Stat. 28.24 and vary with page count. Documentary stamp tax under Fla. Stat. 201.02 does not apply to a notice of lien prohibition because no real property interest is being conveyed.

What's Included in the Download Package

The Florida Notice of Lien Prohibition package includes a fillable PDF form drafted to meet the content requirements of Fla. Stat. 713.10(2)(b)(2), a completed example showing how each section should be filled in, and a guide explaining the statutory framework, the timing rule tied to the notice of commencement, and the demand-response procedure under Fla. Stat. 713.10(3). The forms are prepared by the Deeds.com forms development team and formatted to satisfy Florida recording requirements, including the clerk's space and preparer identification under Fla. Stat. 695.26.