Toole County Grant Deed Form (Montana)

All Toole County specific forms and documents listed below are included in your immediate download package:

Grant Deed Form

Toole County Grant Deed Form

Fill in the blank form formatted to comply with all recording and content requirements.
Included Toole County compliant document last validated/updated 12/20/2024

Grant Deed Guide

Toole County Grant Deed Guide

Line by line guide explaining every blank on the form.
Included Toole County compliant document last validated/updated 4/18/2025

Completed Example of the Grant Deed Document

Toole County Completed Example of the Grant Deed Document

Example of a properly completed form for reference.
Included Toole County compliant document last validated/updated 4/15/2025

When using these Grant Deed forms, the subject real estate must be physically located in Toole County. The executed documents should then be recorded in the following office:

Toole County Clerk and Recorder

226 1st St South, Suite 203, Shelby, Montana 59474

Hours: 8:00 to 5:00 M-F

Phone: (406) 424-8300

Local jurisdictions located in Toole County include:

  • Ethridge
  • Galata
  • Kevin
  • Oilmont
  • Shelby
  • Sunburst
  • Sweet Grass

How long does it take to get my forms?

Forms are available immediately after submitting payment.

How do I get my forms, are they emailed?

Immediately after you submit payment, the Toole County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.

What does "validated/updated" mean?

This indicates the most recent date when at least one of the following occurred:

  • Updated: The document was updated or changed to remain compliant.
  • Validated: The document was examined by an attorney or staff, or it was successfully recorded in Toole County using our eRecording service.
Are these forms guaranteed to be recordable in Toole County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Toole County including margin requirements, content requirements, font and font size requirements.

Can the Grant Deed forms be re-used?

Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Toole County that you need to transfer you would only need to order our forms once for all of your properties in Toole County.

What are supplemental forms?

Often when a deed is recorded, additional documents are required by Montana or Toole County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.

What type of files are the forms?

All of our Toole County Grant Deed forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.

Do I need any special software to use these forms?

You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.

Do I have to enter all of my property information online?

No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.

Can I save the completed form, email it to someone?

Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.

Are there any recurring fees involved?

No. Nothing to cancel, no memberships, no recurring fees.

Real property can be transferred with an instrument in writing, which can be a grant, bill of sale, or a conveyance. A grant deed can be used in Montana to transfer title to real property. The Montana Code Annotated provides a general form for conveyances that can be used for a grant deed in this state (70-20-103). A grant deed includes covenants that the grantor has not conveyed the same property to any person other than the grantor and that the estate is free from any encumbrances done, made, or suffered by the grantor. A transfer of real property in Montana will pass all the easements attached to the property and will create in favor thereof an easement to use other real property of the person whose estate is transferred in the same manner and to the same extent as such property was obviously and permanently used by the person whose estate is transferred for the benefit thereof at the time the transfer was agreed upon or completed (70-20-308).

In order to have a grant deed recorded in Montana, it must be in writing, signed by the grantor or the grantor's lawful agent authorized in writing, and acknowledged or proved. The execution of the deed must be acknowledged as defined in 1-5-602 of the Montana Code Annotated or proved by a subscribing witness, which also must be notarized (70-21-203). Grant deeds can be acknowledged in other states in accordance with MAC 1-5-606, and they will be valid for recordation in Montana. A Realty Transfer Certificate must accompany all applicable grant deeds when they are presented for recording (15-7-305).

All real estate deeds, including grant deeds, should be recorded in the county where the property is located in order to provide constructive notice of the contents thereof to subsequent purchasers and mortgagees (70-21-302). If the property is located in more than one county and the deed has been recorded in either of such counties, a certified copy of the deed can be recorded in the other county where the rest of the property is located (70-21-201). If a grant deed is not recorded, it will be valid only between the parties to it and those who have notice thereof (70-21-102). Additionally, the deed will be void against any subsequent purchaser or encumbrancer of the same real property or part thereof in good faith and for a valuable consideration whose conveyance is first duly recorded (70-21-304). A deed will take effect so as to vest the interest intended to be transferred only upon the grantor's delivery of it (70-1-508).

(Montana GD Package includes form, guidelines, and completed example)

Our Promise

The documents you receive here will meet, or exceed, the Toole County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Toole County Grant Deed form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

4.8 out of 5 - ( 4562 Reviews )

MARY LACEY M.

June 30th, 2025

Great service! Recording was smooth and swiftly performed. Deeds.com is an excellent service.rn

Reply from Staff

We are delighted to have been of service. Thank you for the positive review!

Robert F.

June 30th, 2025

Breeze.... It feels silly to hire an attorney to do this for just one beneficiary. Thanks.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Pauline C.

June 29th, 2025

Everything that was stated to be included in my order was complete. Very satisfied

Reply from Staff

Thank you for your positive words! We’re thrilled to hear about your experience.

Arnold R.

March 11th, 2022

this online service worked efficiently and as quickly as the registry allowed it to record new deeds. Thank you for providing services

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Carolyn R.

May 21st, 2020

Definitely 5 stars. Everything was taken care of well within 24 hours. If our law firm needs to record a single document in a different county again, we will use your service. Thanks!

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

ROBERT B.

November 6th, 2020

The staff of DEEDS.COM is in a class of excellence all by themselves! From my own personal experience, I had multiple problems with some documents I was submitting. DEEDS.COM stayed with me and held my hand through the project until it was completed! I have never met the staff at DEEDS, but their personal service & professionalism make me feel like part of the DEEDS Family! If I ever need legal documents submitted to government agencies nationwide ever again, THE ONLY STOP ONLINE I WILL MAKE WILL BE DEEDS.COM!

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Diana T.

July 15th, 2022


Very helpful Got information and form I wanted.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

LEVELL H.

April 20th, 2021

I was very pleased with the ease in use of the forms. I suggest making sure the sample copy is totally aligned with the exact same parts. I was a little confused about the portion "Subject to.."
It was easy to make corrections, additions, etc because the page remained open, and I didn't have to re=open the forms continuously.

Reply from Staff

Thank you!

Linda W.

April 21st, 2020

The Quitclaim deed form was fine. Unfortunately, all I wanted to accomplish was to transfer property held in my name into my trust, but I could not any wording on the information you provided on how to accomplish this. It was not a sale, just a transfer from me to me as trustee.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

David B.

December 23rd, 2021

I found the information very helpful.
Had problems producing a professional looking document due to the limited active fields on the PDF form. Finally I just typed it.

Reply from Staff

Thank you!

Charles F.

January 15th, 2021

I am happy with the document but did not know that it would still have to go before the court. Thought it could be handled by the recorder of deeds.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Deborah B.

February 18th, 2019

EVERYTHING WENT WELL, HAD NO PROBLEMS DOWNLOADING MY FORMS. THE ORDER QUICK AND EASY. THANKS IF I EVER NEED AND OF THESES FORMS AGAIN I WILL BE BACK.

Reply from Staff

Thanks Deborah, we really appreciate your feedback.

Byron M.

September 18th, 2023

Prompt service... provide thorough explanation of what is needed to complete the recording.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Robert B.

April 2nd, 2019

Excellent, easy to operate, saved $$$ by doing this TOD deed myself. WILL BUY AGAIN!!

Reply from Staff

Thank you Robert. Have a fantastic day!

Cynthia (Cindy) R.

August 24th, 2020

This has been the most seamless process I have ever experienced. Thank you for addressing my needs so quickly and professionally.

Reply from Staff

Thank you!