Rensselaer County Administrator Deed Form (New York)
All Rensselaer County specific forms and documents listed below are included in your immediate download package:
Administrator Deed Form

Fill in the blank form formatted to comply with all recording and content requirements.
Included Rensselaer County compliant document last validated/updated 3/28/2025
Administrator Deed Guide

Line by line guide explaining every blank on the form.
Included Rensselaer County compliant document last validated/updated 2/5/2025
Completed Example of the Administrator Deed Document

Example of a properly completed form for reference.
Included Rensselaer County compliant document last validated/updated 1/15/2025
The following New York and Rensselaer County supplemental forms are included as a courtesy with your order:
When using these Administrator Deed forms, the subject real estate must be physically located in Rensselaer County. The executed documents should then be recorded in the following office:
Rensselaer County Clerk
105 Third St, Troy, New York 12180
Hours: 9:00am to 5:00pm M-F
Phone: (518) 270-4080
Local jurisdictions located in Rensselaer County include:
- Averill Park
- Berlin
- Brainard
- Buskirk
- Castleton On Hudson
- Cherry Plain
- Cropseyville
- Eagle Bridge
- East Greenbush
- East Nassau
- East Schodack
- Grafton
- Hoosick
- Hoosick Falls
- Johnsonville
- Melrose
- Nassau
- North Hoosick
- Petersburg
- Poestenkill
- Rensselaer
- Sand Lake
- Schaghticoke
- Schodack Landing
- Stephentown
- Troy
- Valley Falls
- West Sand Lake
- Wynantskill
How long does it take to get my forms?
Forms are available immediately after submitting payment.
How do I get my forms, are they emailed?
Immediately after you submit payment, the Rensselaer County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.
What does "validated/updated" mean?
This indicates the most recent date when at least one of the following occurred:
- Updated: The document was updated or changed to remain compliant.
- Validated: The document was examined by an attorney or staff, or it was successfully recorded in Rensselaer County using our eRecording service.
Are these forms guaranteed to be recordable in Rensselaer County?
Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Rensselaer County including margin requirements, content requirements, font and font size requirements.
Can the Administrator Deed forms be re-used?
Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Rensselaer County that you need to transfer you would only need to order our forms once for all of your properties in Rensselaer County.
What are supplemental forms?
Often when a deed is recorded, additional documents are required by New York or Rensselaer County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.
What type of files are the forms?
All of our Rensselaer County Administrator Deed forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.
Do I need any special software to use these forms?
You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.
Do I have to enter all of my property information online?
No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.
Can I save the completed form, email it to someone?
Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.
Are there any recurring fees involved?
No. Nothing to cancel, no memberships, no recurring fees.
Transferring New York Real Property with an Administrator's Deed
Administrator's deeds are used to transfer title to real property when the owner died intestate (without a last will and testament).
The Surrogate's Court appoints an administrator to distribute the deceased individual's estate according to the rules set out in section 4-1.1of New York's Estates, Powers, and Trusts Law (EPT). The surrogate (the judge managing the case) issues documents called letters of administration, authorizing the administrator to begin his/her duties. If the estate includes real property, those duties could include using an administrator's deed to sell it.
Administrator's deeds contain the same information as warranty or quitclaim deeds, but they also include details about the administrator and the deceased owner. The administrator acts as the grantor on the deed, and his/her signature must be notarized. Some cases may require a witness to sign the deed in front of the notary, too. Note that at sections 309-a and 309-b, New York's Real Property Law (RPP) sets out specific notary statements based on whether the deed is signed inside or outside the state.
In addition to the standard state and local forms that accompany deeds submitted for recording, administrators might need to attach letters of administration from the Surrogate's Court, certified copies of the decedent's death certificate, and other supporting documentation as appropriate. Depending on the circumstances, the sale might also require court approval.
Probate procedures can be complicated, and each situation is unique. Seek assistance from an attorney or from the surrogate responsible for the case with any questions about this process.
(New York AD Package includes form, guidelines, and completed example)
Our Promise
The documents you receive here will meet, or exceed, the Rensselaer County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.
Save Time and Money
Get your Rensselaer County Administrator Deed form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.
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June 30th, 2025
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June 29th, 2025
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May 22nd, 2020
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July 7th, 2021
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FELISA J.
December 18th, 2019
I liked the ease of locating the document I needed and the sample document was extremely helpful. I would have liked the acknowledgement to be on the same page as the rest of the document. It costs for each page recorded.
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Kurt P.
November 20th, 2020
I like the basics. The one thing I would recommend changing would be, something that tells me I have actually have submitted my package, or that I can leave at any time without needing to click on a "Submit" button.
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Linley S.
April 22nd, 2020
This website is extremely easy to use and provides exactly what is needed to record things. I am very appreciative of this service, especially when I can't get to the court right now due to them being closed due to COVID-19 right now. Thank you!
Thank you Linley, glad we are able to help.
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February 16th, 2021
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January 3rd, 2023
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November 3rd, 2021
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February 11th, 2019
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February 3rd, 2019
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July 11th, 2020
The application was extremely easy to use with good instructions. Will definitely use a again.
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Janet J.
August 11th, 2020
They quickly advised they could not record a death certificate for me.
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