Virginia Forms

Clarke County Deed of Trust and Promissory Note Form

Clarke County Deed of Trust Form

Clarke County Deed of Trust Form

Fill in the blank form formatted to comply with all recording and content requirements.

Document Last Validated 7/16/2025
Clarke County Deed of Trust Guidelines

Clarke County Deed of Trust Guidelines

Line by line guide explaining every blank on the form.

Document Last Validated 8/12/2025
Clarke County Completed Example of the Deed of Trust

Clarke County Completed Example of the Deed of Trust

Example of a properly completed form for reference.

Document Last Validated 7/23/2025
Clarke County Promissory Note Form

Clarke County Promissory Note Form

Note that is secured by the Deed of Trust.

Document Last Validated 8/19/2025
Clarke County Promissory Note Guidelines

Clarke County Promissory Note Guidelines

Line by line guide explaining every blank on the form.

Document Last Validated 7/25/2025
Clarke County Completed Example of the Promissory Note Document

Clarke County Completed Example of the Promissory Note Document

Example of a properly completed form for reference.

Document Last Validated 8/14/2025
Clarke County Subordination Agreements

Clarke County Subordination Agreements

Used to place priority on claim of debt. Included are 4 clauses for unique situations. If needed, add to Deed of Trust as an addendum or rider.

Document Last Validated 8/22/2025
Clarke County Annual Accounting Statement

Clarke County Annual Accounting Statement

Mail to borrower for fiscal year reporting. (A request for payoff information under this section may be made one time within a 12-month period without charge) (6.2-418)

Document Last Validated 7/30/2025

All 8 documents above included • One-time purchase • No recurring fees

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Important: Your property must be located in Clarke County to use these forms. Documents should be recorded at the office below.

Where to Record Your Documents

Circuit Court Clerk
Address:
102 North Church St / PO Box 189
Berryville, Virginia 22611-0189

Hours: Monday - Friday 9:00 am - 5:00 pm

Phone: (540) 955-5116

Recording Tips for Clarke County:
  • Bring your driver's license or state-issued photo ID
  • Ensure all signatures are in blue or black ink
  • Ask if they accept credit cards - many offices are cash/check only
  • Verify all names are spelled correctly before recording
  • Check margin requirements - usually 1-2 inches at top

Cities and Jurisdictions in Clarke County

Properties in any of these areas use Clarke County forms:

  • Berryville
  • Bluemont
  • Boyce
  • Millwood
  • Paris
  • White Post

View Complete Recorder Office Guide

Hours, fees, requirements, and more for Clarke County

How do I get my forms?

Forms are available for immediate download after payment. The Clarke County forms will be in your account ready to download to your computer. An account is created for you during checkout if you don't have one. Forms are NOT emailed.

Are these forms guaranteed to be recordable in Clarke County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Clarke County including margin requirements, content requirements, font and font size requirements.

Can I reuse these forms?

Yes. You can reuse the forms for your personal use. For example, if you have multiple properties in Clarke County you only need to order once.

What do I need to use these forms?

The forms are PDFs that you fill out on your computer. You'll need Adobe Reader (free software that most computers already have). You do NOT enter your property information online - you download the blank forms and complete them privately on your own computer.

Are there any recurring fees?

No. This is a one-time purchase. Nothing to cancel, no memberships, no recurring fees.

How much does it cost to record in Clarke County?

Recording fees in Clarke County vary. Contact the recorder's office at (540) 955-5116 for current fees.

Questions answered? Let's get started!

A Deed of Trust (DOT), is a document that conveys title to real property to a trustee as security for a loan until the grantor (borrower) repays the lender according to terms defined in an attached promissory note. It's similar to a mortgage but differs in that mortgages only include two parties (borrower and lender).
In the Commonwealth of Virginia, a Deed of Trust is the most commonly used instrument to secure a loan. Foreclosure can be done non-judicially, saving time and expense. This process is called a Trustee Sale.
There are three parties in this Deed of Trust:
1- The Grantor (Borrower)
2- Beneficiary (Lender) and a
3- Trustee (Neutral Third Party) (Our guidelines will show how to choose a Trustee at little to no cost)
Basic Concept. The Trustor (Borrower) conveys property title to a Trustee (Neutral Party). A Trustee or beneficiary/Lender can take an action against any person for damages.

Due on Sale Clause: It allows the lender to call or modify the loan if the borrower conveys/sells the property. ("Notice - The debt secured hereby is subject to call in full or the terms thereof being modified in the event of sale or conveyance of the property conveyed.") Required format where (any loan is secured by a mortgage or deed of trust on real property comprised of one- to four-family residential dwelling units.) (VA. Revised Statutes 6.2-417)

These forms are flexible, they can be used for financing residential property, agricultural property, rental property, condominiums, and or small office buildings, with or without existing liens and encumbrances.

A "Special Provisions" section is included for any information specific to your transaction.

The Promissory Note offers options of financing, conventional installments, or installments combined with a balloon payment, common with Owner Financing transactions. Late Charges and Default rates are set within.
(Any lender or seller may impose a late charge for failure to make timely payment of any installment due on a debt, whether installment or single maturity, provided that such late charge does not exceed five percent of the amount of such installment payment and that the charge is specified in the contract between the lender or seller and the debtor.) (6.2-400 (B))

In addition to any other remedies available to Lender if this Note is not paid in full at the Maturity Date, Borrowers shall pay to Lender an Overdue Loan Fee, which fee shall be due at the time this Note is otherwise paid in full. The "Overdue Loan Fee" shall be determined based upon the outstanding principal balance of this Note as of the Maturity Date and shall be:
(a) one percent (1.0%) Of such principal balance if the Note is paid in full on or after thirty (30) days after the Maturity Date but less than sixty (60) days after the Maturity Date, or
(b) two percent (2.0%) of such principal balance if the Note is paid in full on or after sixty (60) days after the Maturity Date.

A Deed of Trust secured by a Promissory Note that includes stringent default terms, can be advantageous to the Lender and favorable to Owner Financing.

(Virginia DOT Package includes forms, guidelines, and completed examples) For use in the Commonwealth of Virginia only.


Important: Your property must be located in Clarke County to use these forms. Documents should be recorded at the office below.

This Deed of Trust and Promissory Note meets all recording requirements specific to Clarke County.

Our Promise

The documents you receive here will meet, or exceed, the Clarke County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Clarke County Deed of Trust and Promissory Note form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

4.8 out of 5 - ( 4581 Reviews )

Pamela F.

March 24th, 2019

Very easy to use and had my forms paid for and downloaded very quickly.

Reply from Staff

Thank you for your feedback Pamela. Have a fantastic day!

Donna J.

May 22nd, 2019

what do you do with it once filled out. doesn't tell you

Reply from Staff

Generally, once the documents are completed and executed they are recorded with the recorder where the property is located.

Lorna D.

September 12th, 2020

Haven't used the form yet. But hopefully it's the correct one.

Reply from Staff

Thank you!

David B.

February 11th, 2021

The requested forms were easy to access. Thank you.

Reply from Staff

Thank you!

Melissa H.

August 10th, 2021

Amazing forms! Order the quitclaim deed forms, got the form and lots of extra forms which is good because I needed a few of them and didn't even know it. Very happy, will be back if needed.

Reply from Staff

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Clifford B.

May 6th, 2021

I appreciate the formatting to match the expectations of the specific Registry of Deeds that I will be filing with. That is very helpful. In my case the easement is for septic disposal field and sample wording for different purposes would be helpful.

Reply from Staff

Thank you!

Jennifer C.

January 8th, 2021

Fast turnaround. Very much appreciated!

Reply from Staff

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Kimberly R.

March 18th, 2024

Love this site. Very informative and helpful!

Reply from Staff

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Patricia C.

May 13th, 2019

I found there were a large number of documents available to download. The file naming on the PDFs could be more descriptive, and it would be nice to be able to download a complete set with one click.

Reply from Staff

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James M.

August 30th, 2022

Just what I needed to help clear ownership of what has been deeded to be by inheritance

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Lori W.

January 24th, 2020

Disclaimer letter was just what I needed. Download worked without a hitch.

Reply from Staff

Thank you for your feedback Lori, we really appreciate it. Have a fantastic day!

Don M.

February 8th, 2023

ONCE A PERSON STARTS THE PROCESS, IT IS QUITE EASY, THE PROCESS THAT IS.

Reply from Staff

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Cynthia W.

August 19th, 2022

I like the support documents that go along with the easement template and the fact that the format is specific to a state and county.

Reply from Staff

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Christina H.

April 15th, 2021

The process was straightforward, quick and reasonably priced. The agents provided updates every step of the way.

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Constance F.

August 27th, 2021

Quick and easy download with instructions and a sample document to ensure conformity to the different jurisdictions.

Reply from Staff

Thank you!