Roanoke City Mechanics Lien Preliminary Notice Form (Virginia)
All Roanoke City specific forms and documents listed below are included in your immediate download package:
Preliminary Notice to Owner Form
Fill in the blank form formatted to comply with all recording and content requirements.
Included Roanoke City compliant document last validated/updated 6/13/2025
Preliminary Notice to Owner Guide
Line by line guide explaining every blank on the form.
Included Roanoke City compliant document last validated/updated 4/29/2025
Completed Example of the Preliminary Notice to Owner Document
Example of a properly completed form for reference.
Included Roanoke City compliant document last validated/updated 6/20/2025
The following Virginia and Roanoke City supplemental forms are included as a courtesy with your order:
When using these Mechanics Lien Preliminary Notice forms, the subject real estate must be physically located in Roanoke City. The executed documents should then be recorded in the following office:
City of Roanoke Circuit Court Clerk
City Courthouse - 315 Church Ave S.W., 3rd floor / PO Box 2610, Roanoke, Virginia 24016
Hours: 8:15am to 4:45pm Monday thru Friday
Phone: (540) 853-6702
Local jurisdictions located in Roanoke City include:
- Roanoke
How long does it take to get my forms?
Forms are available immediately after submitting payment.
How do I get my forms, are they emailed?
Immediately after you submit payment, the Roanoke City forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.
What does "validated/updated" mean?
This indicates the most recent date when at least one of the following occurred:
- Updated: The document was updated or changed to remain compliant.
- Validated: The document was examined by an attorney or staff, or it was successfully recorded in Roanoke City using our eRecording service.
Are these forms guaranteed to be recordable in Roanoke City?
Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Roanoke City including margin requirements, content requirements, font and font size requirements.
Can the Mechanics Lien Preliminary Notice forms be re-used?
Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Roanoke City that you need to transfer you would only need to order our forms once for all of your properties in Roanoke City.
What are supplemental forms?
Often when a deed is recorded, additional documents are required by Virginia or Roanoke City. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.
What type of files are the forms?
All of our Roanoke City Mechanics Lien Preliminary Notice forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.
Do I need any special software to use these forms?
You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.
Do I have to enter all of my property information online?
No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.
Can I save the completed form, email it to someone?
Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.
Are there any recurring fees involved?
No. Nothing to cancel, no memberships, no recurring fees.
Preliminary Notice in Virginia
Mechanic's liens require strict procedural compliance. To successfully claim a mechanic's lien, the claimant must first provide all entitled parties with the appropriate form of preliminary notice. This is because a mechanic's lien creates an encumbrance, or block on the owner's title, and therefore, the owner and other parties potentially affected by that must receive notice of the process. In Virginia, the form of required notice is served on a party known as a "Lien Agent" as well as on the property owner. A Lien Agent is an appointed individual, usually an attorney or title agent. This Notice to Lien Agent and/or Owner/Agent contains a separate form for notifying each party (or one and not the other).
To draft a Notice to Lien Agent or Owner/Agent, first you will need a copy of the building permit. The building permit for any one- or two-family residential dwelling unit issued pursuant to the Uniform Statewide Building Code must also be conspicuously and continuously posted on the property for which the permit is issued until all the work is completed on the property. Va. Code 43-4.01(A). Ensure that the permit is posted on the property before any labor is performed or any material furnished on the property. Id.
If the building permit contains the name, mailing address, and telephone number of the mechanics' lien agent, any person entitled to claim a lien may use that information to notify the agent named on the permit or amended permit that he seeks payment for labor performed or material furnished. Va. Code 43-4.01(B). This notice should be sent by registered or certified mail or by physical delivery. Id. The Notice must contain the following: (1) the name, mailing address, and telephone number of the person sending such notice, (2) the person's license or certificate number issued by the Board for Contractors, if any, and the date such license or certificate was issued and the date such license or certificate expires, (3) the building permit number on the building permit, (4) a description of the property as shown on the building permit, and (5) a statement that the person filing such notice seeks payment for labor performed or material furnished. Id.
Failure to serve the Notice on a residential project within the required time, can forfeit a claimant's right to a lien. No person other than a person claiming a lien may claim a lien under this title with respect to a one or two family residential dwelling unit if that person fails to notify any mechanics' lien agent identified on the building permit within 30 days of the first date labor was performed or materials furnished to or for the building or structure or within 30 days of the date such a permit is issued, if such labor or materials are first performed or furnished by such person prior to the issuance of a building permit. Va. Code 43-4.01(C).
To send notice to an Owner/Agent, any subcontractor or person who furnishes labor or material to the general contractor or subcontractor should direct their preliminary notice in writing to the owner or his agent or the general contractor, in a form that states the nature and character of his contract and the probable amount of his claim. Va. Code 43-11(1). The form is almost identical to the 43-4.01, but with some minor differences and is located on the same form after the notice to the lien agent portion.
This article is provided for informational purposes only and should not be relied upon as a substitute for the advice of an attorney. Please contact a Virginia lawyer with any questions about the notice to mechanic's lien agent.
Our Promise
The documents you receive here will meet, or exceed, the Roanoke City recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.
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Get your Roanoke City Mechanics Lien Preliminary Notice form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.
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February 27th, 2019
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