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The recorder is responsible for maintaining real estate records for property located in Adams County.
Recording Fees
Fees
Minimum Fee/Land Records -- All documents under 50 pages on 8 " X 11" paper $80.00
Documents not meeting standards of Illinois Statutes 55ILCS 5/3-5018 - $92.00
Each additional book and page reference per instrument $80.00 / add'l
The above fee includes, but is not limited to, the following documents: real estate documents, assignments, corporation documents, judgments, Lis Pendens, liens, notices, ordinances, covenants, plats of survey, annexations, monument records and releases.
Minimum Fee/Other Documents
Plat of Surveys (5 copies required): $80.00
Plats of Subdivision (8 copies required): $104.00
Financing Statements: $58.00
Copy Fees:
Copies from printer or copier $0.50 / ea
Copies from microfilm reader $0.50 / ea
Copies from microfilm for plats $3.00 / ea
Certified Copies (first 10 pages) $18.00 / ea
Additional pages $0.50 / ea
Certified DD-214 / military discharge papers - First 3 Copies $0.00 / ea
County recording fees are subject to change without notice. We recommend to contact the local recorder's office to verify this information.
Document Formatting Requirements
Documents must be submitted on 8.5x11 inch white paper not permanently bound and not in a continuous form.
The document shall be legibly printed or typed in blank ink. Signatures and dates may be in different colors if they will still reproduce clearly.
The first page of a document should have a 3x5 inch blank space in the upper right corner. All other margins on the first page and throughout the document must be at least an inch. Margins may be used for nonessential information that will not affect the validity of the document. Nonessential information can include page numbers, customer notations, and form numbers.
To record a deed with an attached rider, the rider should be permanently attached as an additional page on the back of the deed.
The names of the parties involved should be typed or printed beneath the signatures.
Documents should contain a complete return address.
If a document refers to a previously recorded instrument, it must also include the recorders document number.
On the face of the instrument, include the name and address of the person who prepared the instrument. This can be given in the following form: This instrument was prepared by NAME and ADDRESS.
All trust documents and deeds must be accompanied by an Illinois Department of Revenue Real Estate Transfer Declaration or a Statement of Exemption. For questions regarding these forms, contact the Illinois Department of Revenue at 217. 785. 6619.
At the time a deed is presented for recording, or within three business days after the transfer of property is effected, a declaration signed by at least one of the sellers and at least one of the buyers shall be presented to the recorder. This declaration shall state information such as, but not limited to: The value of the real property or beneficial interest in real property located in Illinois so transferred; the parcel identifying number of the property; the legal description of the property; the date of the deed, the date the transfer was effected, or the date of the trust document; the type of deed, transfer, or trust document; the address of the property; the type of improvement, if any, on the property; information as to whether the transfer is between related individuals, corporate affiliates, or is a compulsory transaction; the lot size or acreage; the value of the personal property sold with the real estate; the year the contract was initiated (for installment sales); any homestead exemptions as reflected on the most recent annual tax bill; the name, address, and telephone number of the person preparing the declaration; and whether the transfer is pursuant to compulsory sale.
For a full list of exemptions, visit the Illinois Department of Revenue website.