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Edgar County, Illinois

Recorder Offices


Edgar County Clerk & Recorder

115 West Court St, Room J, Paris, Illinois 61944 -1785

8:00 to 4:00 Monday through Friday

Phone: (217) 466-7433


Register of Deeds

You are NOT on the Edgar County official website, you are on Deeds.com, a private website that is not affiliated with any government agency.

Illinois - Edgar County Recorder Information

The County Clerk and Recorder is responsible for maintaining property records in Edgar County.

Recording Fees

ALL REAL ESTATE --RELATED INSTRUMENTS -- excluding certain Liens, Plats, UCC's, Vital Records, all Power of Attorneys, Transcripts, Wills, Notice of Probate, Memo of Judgment, Judgments, Release of Judgments, Art of Inc & related documents and any document solely related to an easement for a public utility or documents from any state agency, unit of local government, federal government, or school district

Standard Forms -- $69.00

Nonstandard Forms -- $78.00 Minimum Fee for first four (4) pages

*Additional Fees --
$2.00 Additional per page after the first four (4) pages
$2.00 Additional document reference after one
$2.00 Additional w/o Legal Description, i.e. -- Releases, Assignment, Modification & Extension Agreements i.e. -- no 3"x5" area in upper right hand corner; on 14" paper instead of 11" paper

ALL OTHER INSTRUMENTS -- excluding certain Liens, Plats & UCC's & certain Real Estate-Related Instruments -- $59.00

Nonstandard Forms -- $68.00 Minimum Fee for first four (4) pages i.e. -- no 3"x5" area in upper right hand corner; on 14" paper instead of 11" paper

*Additional Fees -- $2.00 Additional per page after the first four (4) pages

$2.00 Additional document reference after one

Secretary of State Forms. $18.00

i.e. -- Articles of Incorporation; Cert of Authority; Change of Registered Agent/Address; Annual Report; Amend, etc.

LIENS -- Federal Tax Liens, also Release of Federal Tax Liens -- 31.00

State Tax Liens, also Release of State Tax Liens -- $11.00

IL Dept of Employment Security Lien & Release of Lien -- $21.00

Search Fees for Tax Liens & Judgments -- $10.00 per name searched & $ 1.00 Additional per copy

PLATS -- New Subdivisions -- Original plus 4 copies required

$104.00 -- $ 1.00 Additional per page after first page

Covenants -- Same fees as recording real estate-related documents

Plat of Survey -- Original & 3 copies required (Non-Standard) -- $78.00

UNIFORM COMMERCIAL CODE FILING FEES --

All UCC's -- $64.00 (also includes Cont., Amend., Pt. Rel., Assign, etc.)

Terminations -- $26.00

UCC Searches -- $10.00 per name & $1.00 Additional per copy

CERTIFIED AND NON-CERTIFIED COPIES OF RECORDS --
Certified Copies -- $12.00 for first four (4) pages
$ 1.00 Additional per page after first four (4) pages
Xerox & LaserJet Copies -- $1.00 per page
Fax Copies -- $2.00 per page

**Please remit separate checks for Recording Fees and Real Estate Transfer Tax (PTax)

County recording fees are subject to change without notice. We recommend to contact the local recording office directly to verify this information.

Document Formatting Requirements

Documents should consist of one or more individual sheets of white paper measuring 8.5 x 11 inches. Individual sheets should not be permanently bound or in a continuous form. Graphic displays measuring up to 11 x 17 inches accompanying a document will be recorded with the document without additional fees. If an attached rider needs to be recorded with a deed, the rider should be permanently attached as an additional page on the back of the deed.

Use legible printing or typing, black ink, and a font size of at least 12 point. Signatures and dates can be in contrasting colors so long as they will reproduce clearly.

Deeds presented to the county recorder should have a blank space measuring 3 x 5 inches in the upper right corner on the first page, set aside for the recorder’s use. Failure to include this will not affect the validity of the deed, but will incur additional fees. All other margins in the document should be at least ½ an inch and free from all markings.

When a deed is made a matter of record, it shall have the names of the parties signing the instrument typed or printed below or next to the signatures, including the witnesses, if any, and the names of the parties or officers taking acknowledgment.

Signatures of the parties executing the instrument shall be acknowledged by a notary public.

A deed must contain the name and residence of the grantor, the consideration exchanged for the property, any covenants of warranty, the grantee’s name and address, and a legal description of the real property, including street address and PIN. In addition, the grantor’s original signature must be present.

Provide the name and address of the owner to whom subsequent tax bills are to be sent.

Include the name and address of the person who prepared the deed.

Whenever a metes and bound description is used in the legal description of real property, the metes and bounds description should contain the section, township, and range with an identifiable point of beginning.

An affidavit for purposes of the plat act is required to accompany a deed when 1) a metes and bounds legal description is given, 2) when roadway easements and right of way (ingress or egress) are designated, or 3) when a division of land five acres more or less is noted on a deed of transfer.

An Illinois Real Estate Transfer Declaration (PTAX-203) must be filed with deeds and any non-exempt transactions. The information requested on this form is requested by the Illinois Real Estate Transfer Tax law. All parties involved in the transaction must complete the form truthfully. This form is used to collect sales data and to determine if a sale can be used in assessment ratio studies. It is also used to compute equalization factors, which are used to help achieve a statewide uniform valuation of properties based on their fair market value.

If the property transfer is exempt from transfer tax, the PTAX-203 form is not required. A specific exemption number should be noted on the deed presented for recording. The Illinois Department of Revenue webpage has a list of exempt transactions. The form can be completed online or as a hard copy.

Effect of Recording:
Deeds, mortgages, and other instruments of writing that are authorized to be recorded will take effect and be in force from and after the time they are filed for record as to all creditors and subsequent purchasers, without notice. All such deeds and title papers will be judged void as to all such creditors and subsequent purchasers, without notice, until the same is filed for record.

From the time they are filed for record, deeds, mortgages, and other instruments of writing related to real estate shall be deemed notice to subsequent purchasers and creditors, though not acknowledged or proven according to law; but the same shall not be read as evidence, unless their execution be proved in the manner required by the rules of evidence applicable to such writings, so as to supply the defects of acknowledgment or proof.

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