Grundy County Recorder Information

Land records in Grundy County are recorded by the County Clerk & Recorder. The office is held by Kay T. Olson.

Tapestry offers pay-as-you-go online searches; Laredo offers a monthly subscription with remote access (user contract needed). Record Hub has historical images: indexing books from 1841 until 1986 and deed books 1841 until Jan. 1980. Online data and images from 1986 to present; documents July 1986 to May 1994 are partially indexed by name, with complete indexing from May 2, 1994. The office does not provide search services; free public terminals are available in the Record Library, Room 11.

Checked October 2026 against official publications. Sources: Document Copies & Search · Grundy County Clerk & Recorder Predictable Fee Schedule

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Other charges

Fee schedule effective January 1, 2025.

StatewideCounties set a predictable fee schedule by ordinance or resolution, with one all-inclusive aggregate fee for each document class (deeds; leases; mortgages, including assignments, extensions, amendments, subordinations and mortgage releases; easements; nonstandard documents; miscellaneous; maps or plats). Fees may not be based on page count or other individual attributes of a document. Statutory minimum aggregate fee for each of these classes: $31 (a minimum $13 county fee plus the $18 Rental Housing Support Program State surcharge). The minimum for maps or plats is $50. A county may adopt an additional fee for a document that references more than 5 tax parcels or document numbers. Certified and non-certified copy fees may not exceed the highest document class recording fee.

Class fees include: Base Recording Fee $42.50, Doc Storage Fund $3.00, RHSP fund $19.00, GIS Fund $38.00, Automation Fund $5.50. Leases and easements (not filed by a state agency or unit of local government) $108.00; maps or plats $119.00; surveys $108.00; Uniform Commercial Code $89.00; state tax lien $11.00; federal tax lien $27.00; government (federal, state or local government agencies and public utility easements, exempt from RHSP fee) $89.00. Plat copies $3.00 per page; certified copies: amount of original recording, no less than $5.00; stamped copy when provided $2.00; military discharge no fee.

Transfer tax

Illinois Real Estate Transfer Tax. 50¢ for each $500 of value or fraction of $500 stated in the declaration required by Section 31-25. The tax is collected when the document is recorded. (statewide, 35 ILCS 200/31-10)

StatewideCounties may add a county real estate transfer tax at the rate of 25 cents for each $500 of value or fraction thereof stated in the declaration required by Section 31-25 of the Property Tax Code (55 ILCS 5/5-1031). The recorder or registrar of titles collects it before recording the deed or trust document. Home rule municipalities may levy their own transfer taxes. The amount of a mortgage remaining outstanding when real estate is transferred subject to it is not included in the basis.

Checked October 2026 against official publications. Sources: 55 ILCS 5/3-5018.2 · 35 ILCS 200/31-10 Imposition of tax · 55 ILCS 5/5-1031 County real estate transfer tax · Grundy County Clerk & Recorder Predictable Fee Schedule

Confirm current requirements with the recorder's office before submitting documents.

StatewideThe first page must contain a blank space measuring at least 3 inches by 5 inches from the upper right corner. Margins may be used only for non-essential notations, such as form numbers, page numbers, and customer notations.

3.5" x 5.5" blank space in upper right corner of first page for recording stamp

StatewideA document that does not meet the statutory standards (size, ink, paper, margins, blank space, no stapled attachments, 5 or fewer parcels or document numbers referenced) may be recorded in the nonstandard document class if it allows a legible reproduction.

Nothing affixed to the page including tape, stickers or labels, no greyed areas. Plats are subject to a 24-hour review: maps or plats no larger than 30" x 36", one original signed Mylar. The Recording Guidelines page states plats must be on Mylar, Linen, or Velum in black ink, no larger than 24" x 36", with two 24" x 36" paper copies or an additional fee of $3.00 per page for in-house copies.

Forms filed along with a transfer

• PTAX-203, Illinois Real Estate Transfer Declaration Statewide Illinois Department of Revenue
  At the time a deed, a document transferring a controlling interest in real property, or trust document is presented for recordation, except as provided in Section 31-45

Submitting documents

Plats submitted for recording are subject to a 24-hour review and verification process. The office processes Form PTAX-203 through MyDec.

Checked October 2026 against official publications. Sources: 55 ILCS 5/3-5018.2 · 35 ILCS 200/31-25 Transfer declaration · 55 ILCS 5/3-5022 · 55 ILCS 5/3-5026 · 765 ILCS 5/35c · e Recording · Recording Guidelines · Grundy County Clerk & Recorder Predictable Fee Schedule