Randolph County Recorder Information

Land records in Randolph County are recorded by the County Clerk & Recorder. The office is held by Melanie L. Johnson.

Land records can be viewed on public terminals in the Clerk's records room on regular business days from 8:00 am to 3:30 pm. LAREDO offers remote search and printing for a prepaid monthly fee. Tapestry is a charge-per-search option that requires a credit card. Records date back to the early 1800's.

Checked October 2026 against official publications. Sources: County Clerk & Recorder – Randolph County, Illinois · Randolph County Clerk and Recorder · Randolph County Clerk Accessing Land Records

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Fee schedule effective July 1, 2023.

StatewideCounties set a predictable fee schedule by ordinance or resolution, with one all-inclusive aggregate fee for each document class (deeds; leases; mortgages, including assignments, extensions, amendments, subordinations and mortgage releases; easements; nonstandard documents; miscellaneous; maps or plats). Fees may not be based on page count or other individual attributes of a document. Statutory minimum aggregate fee for each of these classes: $31 (a minimum $13 county fee plus the $18 Rental Housing Support Program State surcharge). The minimum for maps or plats is $50. A county may adopt an additional fee for a document that references more than 5 tax parcels or document numbers. Certified and non-certified copy fees may not exceed the highest document class recording fee.

Corporation filings, corporation dissolutions, UCC financing statements, memoranda of judgment and their releases, and notices of probate: $61.00. Ordinances/public entities (water, sewer services, etc.): $71.00. Plats: $94.00 (four copies required). Tax liens and releases of tax lien: $11.00 for one name, $1.00 for each additional name. Mobile home tax liens: $10.00 for one name, $1.00 for each additional name. Military discharge (DD214): no charge. All land transfers must be approved by Randolph County GIS / Mapping and Platting; if the transfer is determined to be a parcel split, there is an additional $25.00 fee.

Transfer tax

Illinois Real Estate Transfer Tax. 50¢ for each $500 of value or fraction of $500 stated in the declaration required by Section 31-25. The tax is collected when the document is recorded. (statewide, 35 ILCS 200/31-10)

StatewideCounties may add a county real estate transfer tax at the rate of 25 cents for each $500 of value or fraction thereof stated in the declaration required by Section 31-25 of the Property Tax Code (55 ILCS 5/5-1031). The recorder or registrar of titles collects it before recording the deed or trust document. Home rule municipalities may levy their own transfer taxes. The amount of a mortgage remaining outstanding when real estate is transferred subject to it is not included in the basis.

Checked October 2026 against official publications. Sources: 55 ILCS 5/3-5018.2 · 35 ILCS 200/31-10 Imposition of tax · 55 ILCS 5/5-1031 County real estate transfer tax · Fee Schedule – Randolph County, Illinois · Randolph County Clerk Recording Fee Schedule

Confirm current requirements with the recorder's office before submitting documents.

StatewideThe first page must contain a blank space measuring at least 3 inches by 5 inches from the upper right corner. Margins may be used only for non-essential notations, such as form numbers, page numbers, and customer notations.

StatewideA document that does not meet the statutory standards (size, ink, paper, margins, blank space, no stapled attachments, 5 or fewer parcels or document numbers referenced) may be recorded in the nonstandard document class if it allows a legible reproduction.

Forms filed along with a transfer

• PTAX-203, Illinois Real Estate Transfer Declaration Statewide Illinois Department of Revenue
  At the time a deed, a document transferring a controlling interest in real property, or trust document is presented for recordation, except as provided in Section 31-45

Submitting documents

Documents are accepted by courier as well as in person and by mail. Only original documents bearing actual signatures may be recorded; faxed documents cannot be accepted. All land transfers must be approved by Randolph County GIS / Mapping and Platting. Effective January 1, 2023, all property transactions are processed through MyDec, and all PTAX-203 forms must be completed in MyDec.

Checked October 2026 against official publications. Sources: 55 ILCS 5/3-5018.2 · 35 ILCS 200/31-25 Transfer declaration · 55 ILCS 5/3-5022 · 55 ILCS 5/3-5026 · 765 ILCS 5/35c · Randolph County Clerk How to Record a Deed