Vermilion County Recorder Information

Land records in Vermilion County are recorded by the Recorder. The office is held by Matthew Long.

Free index search covers July 1987 to the present. Images are available through Laredo (subscription) and Tapestry ($8.95 per search, $1.00 per page printed). The office has three public computer workstations. Tract cards by legal description cover 1940 through the 1980s. The office does not perform title searches.

Checked October 2026 against the sources below. Some of them are not official publications, so confirm with the recorder's office. Sources: Vermilion County Recorder Staff · Land Records Search - Vermilion County

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Other charges

Fee schedule effective July 1, 2023.

StatewideCounties set a predictable fee schedule by ordinance or resolution, with one all-inclusive aggregate fee for each document class (deeds; leases; mortgages, including assignments, extensions, amendments, subordinations and mortgage releases; easements; nonstandard documents; miscellaneous; maps or plats). Fees may not be based on page count or other individual attributes of a document. Statutory minimum aggregate fee for each of these classes: $31 (a minimum $13 county fee plus the $18 Rental Housing Support Program State surcharge). The minimum for maps or plats is $50. A county may adopt an additional fee for a document that references more than 5 tax parcels or document numbers. Certified and non-certified copy fees may not exceed the highest document class recording fee.

Standard documents: if the grantor or grantee is a government entity, $19.00 is subtracted from the fee for the Rental Housing Support Surcharge (RHSP). RHSP-exempt standard documents (judgments, sheriff's deeds, powers of attorney, transcripts, notices of probate, articles of incorporation, death, birth and marriage certificates, utility easements, municipality liens and releases): $50.00. RHSP-exempt nonstandard documents: $62.00. Plats of subdivision: $99.00. Surveys (no more than 2 lots, 8 1/2 x 14): $69.00. Monument records: $69.00. UCC fixture filings: $50.00. UCC terminations: $30.00. Federal tax liens and releases: $11.00. Transfer declarations not created in MyDec: $25.00. Veterans discharges (DD214): no charge to record. The office states that excessive white-out, taped legal descriptions, and non-yellow highlighters result in a double charge.

Paying the office

Transfer tax

Illinois Real Estate Transfer Tax. 50¢ for each $500 of value or fraction of $500 stated in the declaration required by Section 31-25. The tax is collected when the document is recorded. (statewide, 35 ILCS 200/31-10)

StatewideCounties may add a county real estate transfer tax at the rate of 25 cents for each $500 of value or fraction thereof stated in the declaration required by Section 31-25 of the Property Tax Code (55 ILCS 5/5-1031). The recorder or registrar of titles collects it before recording the deed or trust document. Home rule municipalities may levy their own transfer taxes. The amount of a mortgage remaining outstanding when real estate is transferred subject to it is not included in the basis.

Checked October 2026 against the sources below. Some of them are not official publications, so confirm with the recorder's office. Sources: 55 ILCS 5/3-5018.2 · 35 ILCS 200/31-10 Imposition of tax · 55 ILCS 5/5-1031 County real estate transfer tax · Recording Fees - Vermilion County · Frequently Asked Questions - Vermilion County

Confirm current requirements with the recorder's office before submitting documents.

StatewideThe first page must contain a blank space measuring at least 3 inches by 5 inches from the upper right corner. Margins may be used only for non-essential notations, such as form numbers, page numbers, and customer notations.

StatewideA document that does not meet the statutory standards (size, ink, paper, margins, blank space, no stapled attachments, 5 or fewer parcels or document numbers referenced) may be recorded in the nonstandard document class if it allows a legible reproduction.

Bound or thick documents must be unbound or unstapled to print recording information and scan. Highlighters other than yellow scan as a black mark. A document releasing, assigning, subordinating, modifying or amending a Vermilion County document must reference its document number.

Forms filed along with a transfer

• PTAX-203, Illinois Real Estate Transfer Declaration Statewide Illinois Department of Revenue
  At the time a deed, a document transferring a controlling interest in real property, or trust document is presented for recordation, except as provided in Section 31-45
• Plat Act Affidavit
  Must accompany the deed if the legal description is metes and bounds

Submitting documents

The office asks that documents be delivered before 4:00 p.m. if possible. Documents are recorded in the order received.

Checked October 2026 against the sources below. Some of them are not official publications, so confirm with the recorder's office. Sources: 55 ILCS 5/3-5018.2 · 35 ILCS 200/31-25 Transfer declaration · 55 ILCS 5/3-5022 · 55 ILCS 5/3-5026 · 765 ILCS 5/35c · Frequently Asked Questions - Vermilion County · Tips - Vermilion County · eRecording - Vermilion County