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Recorder Office Locations


Allen County Register of Deeds
1 North Washington, Iola, Kansas 66749
8:00am-5:00pm M-F
Phone: (620) 365-1412
Allen County Register of Deeds    1 North Washington,  Iola, Kansas, 66749

 
 
 
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Allen County Kansas Register of Deeds

Allen County Recorder Information

The recorder in Allen County is responsible for recording and maintaining records related to real property situated in the County.
 

Recording Fees

To record a deed, mortgage, or other instrument of writing, the fee is $8 for the first page (pages are not to exceed 8.5x14 inches). For each additional page and fraction thereof of the same document, the fee is $4.

The certification fee for any instrument of record is $1.

Acknowledgment of a signature is $0.50.

If the name of any signor or notary public is not plainly typed or printed beneath signatures, the register of deeds will charge and collect a fee of $1 in addition to all other fees due upon recording.

If sufficient space is not provided for necessary recording information and certification on the first page, an additional sheet will be used, which will be counted as a page when fees are assessed. A space of at least 3x5 inches on the first page should be provided.

Refunds will not be provided for overpayments equal to or less than $5.
 
Document Formatting Requirements
When recording a real property document in Allen County, the property must be located in Allen County. All records in the register of deeds office are open to the public, except for the Kansas real estate sales validation questionnaire. The register of deeds in Allen County is responsible for recording and maintaining deeds, mortgages, and other instruments affecting real property located in the county.

RECORDING ACT AND EFFECT OF RECORDING:
Once an instrument is certified and recorded in the proper county, it will impart notice to all persons of the content thereof; and all subsequent purchasers and mortgagees shall be deemed to purchase with notice.

An instrument will not be valid, except between the parties to the instrument and those that have actual notice of it, until it is deposited with the register of deeds for recordation.

1. Every instrument in writing that conveys real estate; any estate or interest created by an oil and gas lease; and any interest or estate created by any lease or easement involving wind resources and technologies to produce and generate electricity may be recorded in the office of the register of deeds in the county where the property is located. The register of deeds will file the instrument for record immediately. In counties where a numerical index is maintained, the register of deeds will compare the instrument, before copying it in the record, with the last record of transfer of the property described. If there are apparent errors in the instrument, it will not be recorded until the register of deeds has notified the grantee of the errors.

2. Document print must be at least 8 point.

3. When submitting a document, it should be of sufficient legibility to produce a clear and legible reproduction. If it is judged to be ineligible, it should be accompanied by an exact (but legible) copy thereof, which will be recorded with the original and counted as additional pages.

4. The following margins should be used: a 2.5 inch top margin on the first page and half inch side and bottom margins, also on the first page. Interior pages should have top margins of at least 1 inch, and side and bottom margins of at least half an inch. If these margins are not provided, include an additional $4 with each document submitted. Additionally, on the first page, provide a blank space of at least 3x5 inches for the recorder’s use.

5. The grantor, upon recording the instrument, should provide the register of deeds with the full name and last-known post office address of the grantee. This information will be forwarded to the county clerk, who will make necessary changes in address records for mailing tax statements.

6. All deeds or other conveyances of lands or of any estate or interest therein must be signed and acknowledged by the grantor.

7. Include a legal description of the real property, as well as the consideration exchanged.

8. A real estate sales validation questionnaire or an exemption number should be submitted with any deed or instrument providing for the transfer of title to real estate or an affidavit of equitable interest in real estate. This should be completed by the grantor or grantee (or either’s agent). The questionnaire is not filed for record, but is retained for a period of five years, after which it is destroyed.

9. When the real estate sales validation questionnaire is not required due to one more exemptions, as listed in KSA 79-1437e, the exemption number should be clearly stated on the document being filed.
 
 
E-Recording
We may be able to e-record your deed documents in Allen County, Click Here for more information.