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Recorder Office
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Cascade County Clerk / Recorder
About the Cascade County Clerk and Recorder
Land records in Cascade County are recorded by the County Clerk and Recorder. The office is held by Sandra Merchant.
Index information for recordings back to 1988 can be viewed at no charge. Viewing document images back to 2001 requires registration, a signed contract, and a fee of $150 per year paid in advance.
Checked October 2026 against official publications. Sources: 15-7-305. Realty transfer certificate required, MCA · Clerk & Recorder's Office | Cascade County, MT · Land Records | Cascade County, MT
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| All documents | $20.00 first page, $10.00 each additional page (standard document meeting 7-4-2636) |
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Other charges
| Document that does not meet the formatting standards | $10.00 per document when document does not meet the requirements of 7-4-2636 |
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| Certification | $2.00 |
Fee schedule effective October 1, 2025.
StatewideCopies of a record or paper: 50 cents for the first page of any document and 25 cents for each subsequent page (MCA 7-4-2631(1)(e)(i)). Of each page recorded, $2 goes to the records preservation fund, 75 cents to the county land information account, and $2.25 to the Montana geospatial information account (MCA 7-4-2637(3)). Beginning July 1, 2027, the Department of Revenue sets the recording fee by administrative rule to adjust for inflation, every two years.
Copies emailed out carry a $2 send-out fee. A full lien search (financing statements, lis pendens, federal tax liens, mechanic liens, attachments, miscellaneous liens, and mortgages back ten years) is $37 for each name, including AKA or DBA.
Transfer tax
No transfer tax. None is collected when a document is recorded. (statewide, Mont. Const. Art. VIII, Sec. 17 (CI-105, 2010))
Checked September 2026 against official publications. Sources: 7-4-2637. Fees for recording documents -- rulemaking, MCA · 7-4-2631. Fees of county clerk, MCA · Section 17. Prohibition on real property transfer taxes, MCA · Clerk & Recorder's Office | Cascade County, MT · Clerk & Recorders Office Fee Schedule (Effective 10-2025)
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | 8 1/2 x 11 inches or 8 1/2 x 14 inches (statewide, MCA 7-4-2636(1)(a)) |
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| First page top margin | 3 in (statewide, MCA 7-4-2636(1)(e)(i)) |
| Ink and paper | Blue or black ink on white paper; all signatures, initials, dates, or handwriting in blue or black ink (statewide, MCA 7-4-2636(1)(a),(d)) |
| Return address required | Yes (statewide, MCA 7-4-2636(1)(f)) |
StatewideAt least 1 inch at the top of the second and subsequent pages, at least 1 inch on the bottom of each page, and at least 1/2 inch on the sides of each page. Page numbers, the return name and address, and other administrative information may appear in the margins.
StatewideNames of the parties to the conveyance appear on the first or second page of any document with more than one page, and a document conveying an interest in real property includes a description of the property. Notary acknowledgments are exempt from the color and margin requirements, and an embossed notarial seal is exempt from the margin requirements. Officially certified court or government documents are exempt. Documents acknowledged as executed before April 28, 2007 are accepted as standard documents.
Forms filed along with a transfer
- Realty Transfer Certificate (Form RTC) Statewide Montana Department of RevenueAn instrument or deed evidencing a transfer of real estate may not be accepted for recordation until the certificate has been received by the county clerk and recorder.
Submitting documents
| In person | Accepted |
|---|---|
| eRecording through Deeds.com | Available for this office |
Checked October 2026 against official publications. Sources: 15-7-305. Realty transfer certificate required, MCA · 7-4-2636. Standards for recorded documents -- exemptions, MCA · Staff Directory • Clerk & Recorder
Report an error or send an update
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Deeds.com eRecording
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Recorder Office
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Cascade County Clerk / Recorder
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