Santa Fe County Recorder Information

Land records in Santa Fe County are recorded by the County Clerk. The office is held by Katharine E. Clark.

The online portal can be used with login PUBLIC / PUBLIC; the index search uses login INDEX / INDEX. Public self-service computers are available free in the Clerk's foyer during business hours, and standard copy fees apply. ClerkTrackWeb subscription for frequent users: $800 biannually plus a $100 setup fee.

Checked September 2026 against official publications. Sources: About the Clerk | Santa Fe County · Research and Public Records Access | Santa Fe County · NMSA 1978 § 14-8-15, Payment of fees; disposition (Justia)

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Other charges

Fee schedule effective July 10, 2025.

StatewideIf a document being filed or recorded contains more than ten entries to the county recording index, the county clerk collects an additional fee of $25.00 for each additional block of ten or fewer entries to the county recording index from the document (NMSA 1978, § 14-8-15(C)). Of each $25.00 fee, $18.00 is deposited in the county general fund and $7.00 in the county clerk recording and filing fund (§ 14-8-15(E)).

Plats and boundary surveys: $25.00, plus $25.00 for each additional block of 10 indexed entries; the original Mylar and two black line copies are required, and the original Mylar is returned to the submitter. Uncertified record search conducted by the County Clerk: $40.00 for the first 15 minutes, $40.00 per hour thereafter.

Paying the office

Recording fees are due at the time of recording.

Transfer tax

No transfer tax. None is collected when a document is recorded. (statewide)

Checked September 2026 against official publications. Sources: Fiscal Impact Report, SB 160 (2008), New Mexico Legislature · Recording, Copy, Certification, Filing, Probate & Uncertified Record Search Fees · Recording Information | Santa Fe County · NMSA 1978 § 14-8-15, Payment of fees; disposition (Justia) · 2025 New Mexico Statutes § 14-8-15 (Justia)

Confirm current requirements with the recorder's office before submitting documents.

The office follows PRIA (Property Records Industry Association) best practices for recordable documents. Documents must carry a notary block; the notary's official seal must be legible and cannot be placed over signatures or any printed matter. A release or assignment must state the book and page or instrument number of the original document.

Forms filed along with a transfer

• Residential Property Transfer Declaration Affidavit Statewide County Assessor (form approved by the Taxation and Revenue Department)
  Presenting for recording a deed, real estate contract or memorandum of real estate contract transferring an interest in real property classified as residential property for property taxation purposes; filed with the county assessor within thirty days of the date of filing with the county clerk

Submitting documents

Walk-ins are welcome, but appointments are recommended; allow at least 30 minutes per 4 documents to be recorded. Customers with a payment account can drop off recordings for processing without an appointment, and then pick up or arrange the mailing back of originals. E-recording services charge a convenience fee in addition to the standard recording fees.

Checked September 2026 against official publications. Sources: Recording Information | Santa Fe County · 2024 New Mexico Statutes § 7-38-12.1 (Justia)