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The County Recorder is responsible for filing and recording documents that pertain to personal and real property. The Department is also required to maintain a permanent record of documents which can include, but is not limited to: deeds, mortgages, leases, easements, plats, crop liens, state and federal tax liens, and a variety of other miscellaneous instruments
Recording Fees
$20.00 -documents with 1 to 6 pages. (excluding Plats)
$65.00 -documents with 7 to 25 pages. (excluding Plats)
$3.00 per page over 25 pages.
$10.00 margin fee if there is not at least one inch margin on one side of each page.
$3.00 for each related document listed AFTER the first 10 documents.
$1.00 for each section listed AFTER the first 10 listed sections.
Please note: The top 3 inches of ALL documents MUST be blank and free of any lines, return addresses, or ANYTHING else. If 3 inches are not available on the top of the first page, the recorder SHALL add a page to the end of the recording and charge accordingly, if necessary.
The fee to make certified copies of a recorded instrument or a filed non-central indexing instrument is $5 for the first page and $2 for each additional page.
Contact the recorder at (701) 222-6749 with questions regarding fees or taxes due upon recording.
Document Formatting Requirements
Margin requirements: At least 3 inch margin on top of first page for ALL documents.
1 inch margin on at least one side of each page or $10 margin fee charged.
Font size required: "must be considered legible by the recorder and must have a font size equal to or larger than 10 (ten) point.
Document page size not to exceed 8-1/2 inch wide x 14 inch long. (Plats have different size and fee requirements)
* All signatures included in the document must be original and handwritten. All signatories (grantors, mortgagors, lessor, etc.) need to be named in the acknowledgement.
* If the grantor is an estate or trust, the document must be signed by personal representatives or trustees before a notary public.
* An adequate legal description must be included in the document. After a metes and bounds legal description, the following should appear: "This legal description was prepared by (name and address)," or a statement that reads "The legal description was obtained from a previously recorded document."
* The recorder shall refuse to receive or record any deed, contract for deed, plat, replat, patent, auditor's lot, or any other instrument that changes the current property description unless there is entered thereon a certificate of the county auditor showing that a transfer of the lands described therein has been entered and that the delinquent and current taxes and delinquent and current special assessments against the land described in such instrument have been paid, or if the land has been sold for taxes, that the delinquent taxes and special assessments have been paid by sale of the land, or that the instrument is entitled to record without regard to taxes.
* Deeds must include a completed statement of consideration. This is not required on deeds covering minerals only.
* The grantee(s) post office address is required for deeds.
* The name and address of the drafter of the document must be given after the legal description of the property.