Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Cleveland County Clerk
About the Cleveland County Clerk
Land records in Cleveland County are recorded by the County Clerk. The office is held by Pam Howlett.
Checked September 2026 against official publications. Sources: Oklahoma Statutes Title 28. Fees (Oklahoma Senate) · Staff Directory • County Clerk's Office
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| Deeds and other conveyances | $8.00 first page, $2.00 each additional page |
|---|---|
| Mortgages and deeds of trust | $8.00 first page, $2.00 each additional page |
| Releases and satisfactions | $8.00 first page, $2.00 each additional page (falls under 'any other instruments') |
| Other standard documents | $8.00 first page, $2.00 each additional page (instruments not subject to the UCC fee) |
Added at recording
| Records Management and Preservation fee | $10.00 Each instrument recorded with the Registrar of Deeds; 28 O.S. § 32(C) |
|---|
Other charges
| Document that does not meet the formatting standards | $35.00 per document when Recording the 1st page of non-conforming documents: $35.00; each additional page of a non-conforming document: $10.00 |
|---|---|
| Additional references or marginal notations | $1.00 each beyond the 25 included (per legal description over 25 per page) |
| Copies, per page | $1.00 |
| Certification | $1.00 |
Fee schedule effective November 1, 2019.
StatewideBy statute, county clerk fees are flat fees uniform throughout the state regardless of the recording method used. Plats: $10.00 for one block or less; $25.00 for more than one block. Mechanics' or materialmen's liens: $10.00, which includes the release; $8.00 plus actual postage for preparing and mailing notice; $2.00 for each additional page or exhibit.
Cleveland County schedule: Plat of 1 block or less (common areas count as blocks) $20.00; plat of more than one block $35.00; Fictitious Name Certificate $15.00; Military Discharge (DD-214) no charge; blue line copies of plats $5.00; Mechanic's and Materialmen's Lien $38.00, each additional page $2.00, each additional notice of lien $18.00; Statements of Judgment $18.00, each additional page $2.00. The office describes the prices as estimates and gives final pricing on contact.
Paying the office
| Checks payable to | County Clerk |
|---|
StatewideA county clerk may accept payment for fees by automated clearing house or by a nationally recognized debit or credit card; when payment is by card, an amount equal to the service charge is added.
Mortgage tax and the certification fee are paid by a separate check payable to the County Treasurer; filing fees are paid by check payable to the County Clerk.
Transfer tax
Documentary Stamp Tax. Seventy-five cents ($0.75) for each Five Hundred Dollars ($500.00) of the consideration or any fractional part thereof. The tax is collected when the document is recorded. (statewide, 68 O.S. § 3201)
StatewideThe documentary stamp tax applies when the consideration or value, exclusive of liens remaining, exceeds $100.00, and is limited to conveyances of realty sold (68 O.S. § 3201). Exemptions are listed in 68 O.S. § 3202. A separate real estate mortgage tax under 68 O.S. § 1904 is levied at ten cents ($0.10) for each $100.00 and each remaining fraction where the mortgage is for five years or more, with lower rates for shorter terms. The county treasurer also collects a $5.00 fee on each mortgage presented for certification.
Checked September 2026 against official publications. Sources: Oklahoma Statutes Title 28. Fees (Oklahoma Senate) · SB 978 Senate Floor Version (quoting 19 O.S. § 298) · Oklahoma Statutes §68-3201 (2025) - Imposition of tax · Oklahoma Statutes §68-1904 - Amount of tax - Fee - Payment · Fee Schedule · Deeds, Mortgages & Contracts
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | No larger than 8 1/2 x 14 inches (statewide, 19 O.S. § 298(B)) |
|---|---|
| First page top margin | 2 in (statewide, 19 O.S. § 298(B)) |
| Other margins | 1 in (statewide, 19 O.S. § 298(B)) |
| Ink and paper | Clearly legible, in the English language, using xerographically reproducible dark ink, on paper of a color that is xerographically reproducible by the county clerk's copying equipment (statewide, 19 O.S. § 298(B)) |
| Return address required | Yes |
| Grantee address required | Yes (statewide, 19 O.S. § 298(A)) |
StatewideThe 2-inch top margin applies to all documents, not only the first page. Documents must leave an area free of printed information large enough for documentary stamps, mortgage tax certification, and the clerk's recording information. Stray markings or part of a signature in the margin do not void acceptance, and no fee or fine is charged for them.
StatewideInstruments affecting specific real property must be an original or a certified copy of an original and must describe the property by its specific legal description. A clerk must accept a nonconforming document if it is an original or certified copy, legible without magnification, xerographically reproducible, meets all other statutory requirements, and the nonconforming fee is paid. Where more than 25 legal descriptions need separate index entries, they must be sorted by addition, block, and lot, or by township, range, and section.
Forms filed along with a transfer
- Affidavit of Land or Mineral Ownership Oklahoma Attorney General (public form)All deeds, attached as an exhibit, effective November 1, 2023 (60 O.S. § 121)
- Documentary Stamp Affidavit Cleveland County ClerkDeeds, stating the purchase price
Submitting documents
| By mail | Accepted |
|---|---|
| Electronic recording | Accepted |
| eRecording through Deeds.com | Available for this office |
| How recorded documents come back | Original documents are returned to the filer; documents filed by abstract or title companies are returned to them. |
Checked September 2026 against official publications. Sources: Oklahoma Statutes §19-298 (2025) - Recordable instruments - Filing · Real Estate · Printable Forms · Electronic Filing
Deeds.com Resources & Services
Using Deeds.com is optional. Contact the recorder's office directly for its services and submission options.
How to Get a Copy of Your Deed
Read Deeds.com's guide to requesting document copies from the recorder's office.
Deeds.com eRecording
Available through Deeds.com
Use Deeds.com's paid service to submit documents electronically to the recorder's office. Deeds.com service fees are separate from government recording fees and taxes.
Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Cleveland County Clerk
Deeds.com Forms
Blank legal forms sold by Deeds.com, not by the recorder's office.
Supplemental Document Resources
Recording-related forms and instructions for reference. Confirm which documents apply with the recorder's office.
Deeds.com Customer Care
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