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Appomattox County, Virginia

Recorder Offices


Clerk of the Circuit Court

297 Court St, Suite B / PO Box 672, Appomattox, Virginia 24522-0672

Monday - Friday 8:30 am - 4:30 pm

Phone: (434) 352-5275


Register of Deeds

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Virginia - Appomattox County Recorder Information

The Circuit Court Clerk is responsible for maintaining and recording real property records for Appomattox County.

Recording Fees

A detailed fee schedule as well as a deed calculator can be found on the Virginia Circuit Court website.

The fee schedule can also be found under supplemental forms. For the deed calculator follow the link for the cover sheet.

If you have questions about recording fees, contact the Clerk of the Circuit Court directly.

Document Formatting Requirements

* This Circuit Court does not require a cover sheet.

* All documents presented for recording must be originals and must be signed and notarized. Faxed copies will not be accepted. Signatures must be in ink, originals, and have a corresponding typed or printed name beneath them.

* Submit documents on white unglazed paper, size 8.5 x 11 inches.

* Printing or typing should be black, solid, and uniform throughout the document. A font size of 9 point or larger is required.

* Margins should be a minimum of 1 inch on the top, left, and bottom. A margin of at least 1/2 an inch can be used for the right side.

* Documents must be properly notarized in accordance with the Virginia Notary Act. Notarized documents must also include the notary expiration date, the location of the act (i.e. Commonwealth of Virginia), and an acknowledgment statement.

* The Clerk has the authority to reject any writing for recordation unless (i) each individual's surname only, where it first appears in the writing, is underscored or written entirely in capital letters, (ii) each page of the instrument or writing is numbered, (iii) the Code section under which any exemption from recordation taxes is clearly stated on the face of the writing, (iv) the names of all grantors and grantees are listed as required and if a cover sheet is used, the names of all grantors and grantees on the face of such writing are the same as on the cover sheet, and (v) the first page of the document bears entry showing the name of either the person or entity who drafted the instrument, except that documents prepared outside the Commonwealth of Virginia will be recorded without such entry.

* Instruments, once recorded, shall be returned to the grantee unless an alternate address is otherwise indicated on the face of the document.

* A deed conveying not more than four residential dwelling units should state on the first page the name of the title insurance underwriter insuring such instrument or a statement that the existence of title insurance is unknown to the preparer.

* A clerk may refuse to record a document in which the name or names of the person under which the document is to be indexed does not legibly appear or is not otherwise furnished.

* The names of grantors and grantees should be provided in the first clause. The clerk may refuse to record an instrument that includes a grantor's, grantee's, or trustee's social security number.

* Include a legal description of the real property, as well as the property address, of the property being conveyed.

* If the locality has a unique parcel identification system, the Circuit Court may require that any deed or instrument conveying or relating to an interest in real property bear, on the first page of the deed, the tax map reference number or numbers of the affected parcel. Check with the Circuit Court in Arlington to see if this is required for Appomattox County residents. If the tax map number is required, it should be typed or written in the top left-hand margin of the first page.

* The consideration amount or assumption balance (if applicable) should be typed or written in the top left-hand margin of all deeds.

* If a document is exempt from recordation taxes, the appropriate exemption number should be written on the first page.

Effect of Recording: Every deed is void to all purchasers for valuable consideration without notice until it is admitted to record in the county where the property is situated.