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The Recording Department of the County Auditor is responsible for recording and maintaining real property records in Pend Oreille County.
Recording Fees
Standard Fee:
First Page ..........................$303.50
Each Additional Page ........ $1.00
Deed of Trust:
First Page ......................... $304.50
Each Additional Page ........$1.00
Multiple Transaction Documents:
First Transaction (except exceptions listed below) ..... $303.50
Each Additional Transaction Title .......303.50
Each Additional Page ........ $1.00
UCC Filings (National Form Accepted)
First Page ........................... $303.50
Multiple Transaction Filings (for each transaction) ....... $303.50
Termination Filings ............ $303.50
Each Additional Page ...........$1.00
Exceptions to First Page Normal Fee:
Employment Security Liens & Releases ...$15.00
Federal Liens and Releases ............ $16.00
Assignment of Deed of Trust ...... $18.00
Resignation & Appointment of Successor Trustee ....... $18.00
Appointment of Trustee and Substitution of Trustee ....... $18.00
Wage Liens & Releases .............. $18.00
Water-Sewer District Liens & Releases ...... $18.00
State, County & City Liens & Releases ... $18.00
Each Additional Page to any of these documents .... $1.00
Copy Requests and Miscellaneous Fees:
Certified Copy 1st Page .............. $3.00
Regular Copy 1st Page ................ $1.00
Each Additional Page ................. $1.00
Map Copy 1st Page ..................... $5.00
Each Additional Page .................. $3.00
Search of Records (Per Hour -- 1 hour minimum) .... $8.00
Administering Oath .......... $2.00
Taking Affidavit (With or without Seal) ...$2.00
Non-Standard Document has an additional fee to normal recording fees ............. $ 50.00. A signed Cover Sheet is required
Fees are subject to change without notice.
Document Formatting Requirements
* Documents should be on white paper that is not larger than 8.5x14 inches or smaller than 8.5x11 inches. There should not be any attachments stapled or otherwise affixed to any page. Attachments do not refer to additional pages added to the end of the document such as addenda, schedule, or expanded legal descriptions, which may be referred to in the body of the document as "Attachment A" or "Appendix A," etc.
* Text should be printed or written in 8 point font or larger. All text must be of sufficient color and clarity to ensure that it is readable when imaged.
* All pages presented for recording must have margins that are a minimum of 1 inch on the top, sides, and bottom, except for the first page, which must have a 3-inch top margin.
* If any portion of a document is illegible, it cannot be recorded. Stamps or seals over text will make it illegible.
* The grantor must sign the document and have his signature notarized.
* Corresponding names must be typed or printed beneath signatures.
FIRST PAGE FORMAT
* The first page of all documents must have a 3 inch margin at the top and a 1-inch margin on the sides and bottom.
* A return address and name should be listed in the 3-inch top margin. This should be on the left side.
* Below the 3-inch margin, provide a document title. The recorder is only required to index the titles on the document.
* Include reference numbers of documents assigned or released, with reference to the document page where additional reference numbers are located. Documents recorded prior to June 3, 1996 have a ten digit recording number along with a volume and page number which must be included together when referenced. Documents recorded after June 3, 1996 are seven digits and do not have a volume and page number.
* Provide the names of the grantors and grantees, with reference to the document page number where additional names can be found.
* Include an abbreviated legal description of the real property, which should include lot, block, plat, or section, township, range, and quarter/quarter section. Include a reference to the page number where the full legal description can be found, if applicable.
* The assessor's property tax parcel or account number should be set forth separately from the legal description or other text.
* A cover sheet may be used to fulfill the 3-inch top margin and indexing information requirements; however, the requirements must still be met or the document will be returned unrecorded. When a cover sheet is used, $1 will be added to the recording fees. Cover sheets are provided at the Auditor's Office. It is the recorder's preference that documents are reformatted to meet the requirements, which would eliminate the need for a cover sheet.
* To avoid reformatting a document to meet margin requirements, a submitter can opt to use a cover sheet with a signed affidavit and paying the $50 nonstandard fee, in addition to recording fees. The following statement should be provided on emergency non-standard recordings: "I am requesting an emergency nonstandard recording for an additional fee as provided in RCW 36.18.010. I understand that the recording processing requirements may cover up or otherwise obscure some part of the text of the original document." The requesting party should sign this statement.
* If using a cover sheet when recording a multiple transaction document, provide all indexing information for each title.
* No instrument of sale or conveyance evidencing a sale subject to the tax shall be accepted by the county auditor for filing or recording until the tax shall have been paid and the verification of payment affixed thereto; in case the tax is not due on the transfer, the instrument shall not be so accepted until suitable notation of such fact has been made on the instrument by the treasurer.