Find everything you need to record real estate documents in Berkeley County, West Virginia.
Recorder Office
Berkeley County Clerk
Courthouse - 100 West King St, Martinsburg, West Virginia 25401
Monday-Friday 9:00am to 5:00pm
(304) 264-1927
About the Berkeley County Recorder's Office
The County Clerk in Berkeley is responsible for recording and maintaining real property documents.
Recording Fees
According to West Virginia Code 59-1-10, the fee to record a deed of conveyance (with or without a plat), deed of trust or a Memorandum of Deed of Trust is $32 for the first five pages and $1 for each additional page.
A preservation $1.00 fee is added to every recorded instrument over 19 pages, each additional 10 pages add another $1.00
Recording Fee Examples: Deed without consideration,
Deed of Trust & Fixture Filing
# of Pages / Pages 1-5 / Pages > 5 / Preservation Fee / Total Fees
1.........................$32.00...............$0.00....................$0.00.................$32.00
2.........................$32.00...............$0.00....................$0.00.................$32.00
3.........................$32.00...............$0.00....................$0.00.................$32.00
4.........................$32.00...............$0.00....................$0.00.................$32.00
5.........................$32.00...............$0.00....................$0.00.................$32.00
6.........................$32.00...............$1.00....................$0.00.................$33.00
7.........................$32.00...............$1.00....................$0.00.................$33.00
8.........................$32.00...............$1.00....................$0.00.................$33.00
9.........................$32.00...............$1.00....................$0.00.................$33.00
10.......................$32.00...............$1.00....................$0.00.................$33.00
11.......................$32.00...............$1.00....................$0.00.................$33.00
12.......................$32.00...............$1.00....................$0.00.................$33.00
13.......................$32.00...............$1.00....................$0.00.................$33.00 etc.
If consideration is paid, a housing fee of $20 is due with every deed recorded.
All documents not listed are $12
extra $1.00 per page after 5 pages.
A preservation $1.00 fee is added to every recorded instrument over 19 pages, each additional 10 pages add another $1.00
Plus - Archives Fee depending on number of pages.
Recording Fee Examples: Assignment, Assumed Name, Certificate of Inc, Change of Name, Execution, Financing Statement, Plat or Map, Judgment, Land Contract, Leases, Limited Partnership, Lis Pendens, Living Trust, Mechanics Lien, Miscellaneous, Power of Attorney, Release, Right of Way, Settlement, Statutory Lien, Subordination Agreement, Substitute Trustee
# of Pages / Pages 1-5 / Pages > 5 / Preservation Fee / Total Fees
1.........................$12.00.............$0.00.................$0.00....................$12.00
2.........................$12.00.............$0.00.................$0.00....................$12.00
3.........................$12.00.............$0.00.................$0.00....................$12.00
4.........................$12.00.............$0.00.................$0.00....................$12.00
5.........................$12.00.............$0.00.................$0.00....................$12.00
6.........................$12.00.............$1.00.................$0.00....................$13.00
7.........................$12.00.............$1.00.................$0.00....................$13.00 etc.
Pages with printing on both sides will count as two pages.
Copies are $1.50 for the first two pages and $1 for each additional page. To certify a copied document costs an additional $1 (per document).
The rate of the combined state and county excise tax for Berkeley is $7.70 for each $1,000 of value and is payable upon recording. The payment of the tax is evidenced by the affixing of documentary stamps on the document. Please check with the county clerk's office.
A preservation $1.00 fee is added to every recorded instrument over 19 pages, each additional 10 pages add another $1.00
Recording Fee Examples: Deed without consideration,
Deed of Trust & Fixture Filing
# of Pages / Pages 1-5 / Pages > 5 / Preservation Fee / Total Fees
1.........................$32.00...............$0.00....................$0.00.................$32.00
2.........................$32.00...............$0.00....................$0.00.................$32.00
3.........................$32.00...............$0.00....................$0.00.................$32.00
4.........................$32.00...............$0.00....................$0.00.................$32.00
5.........................$32.00...............$0.00....................$0.00.................$32.00
6.........................$32.00...............$1.00....................$0.00.................$33.00
7.........................$32.00...............$1.00....................$0.00.................$33.00
8.........................$32.00...............$1.00....................$0.00.................$33.00
9.........................$32.00...............$1.00....................$0.00.................$33.00
10.......................$32.00...............$1.00....................$0.00.................$33.00
11.......................$32.00...............$1.00....................$0.00.................$33.00
12.......................$32.00...............$1.00....................$0.00.................$33.00
13.......................$32.00...............$1.00....................$0.00.................$33.00 etc.
If consideration is paid, a housing fee of $20 is due with every deed recorded.
All documents not listed are $12
extra $1.00 per page after 5 pages.
A preservation $1.00 fee is added to every recorded instrument over 19 pages, each additional 10 pages add another $1.00
Plus - Archives Fee depending on number of pages.
Recording Fee Examples: Assignment, Assumed Name, Certificate of Inc, Change of Name, Execution, Financing Statement, Plat or Map, Judgment, Land Contract, Leases, Limited Partnership, Lis Pendens, Living Trust, Mechanics Lien, Miscellaneous, Power of Attorney, Release, Right of Way, Settlement, Statutory Lien, Subordination Agreement, Substitute Trustee
# of Pages / Pages 1-5 / Pages > 5 / Preservation Fee / Total Fees
1.........................$12.00.............$0.00.................$0.00....................$12.00
2.........................$12.00.............$0.00.................$0.00....................$12.00
3.........................$12.00.............$0.00.................$0.00....................$12.00
4.........................$12.00.............$0.00.................$0.00....................$12.00
5.........................$12.00.............$0.00.................$0.00....................$12.00
6.........................$12.00.............$1.00.................$0.00....................$13.00
7.........................$12.00.............$1.00.................$0.00....................$13.00 etc.
Pages with printing on both sides will count as two pages.
Copies are $1.50 for the first two pages and $1 for each additional page. To certify a copied document costs an additional $1 (per document).
The rate of the combined state and county excise tax for Berkeley is $7.70 for each $1,000 of value and is payable upon recording. The payment of the tax is evidenced by the affixing of documentary stamps on the document. Please check with the county clerk's office.
Document Requirements
* The grantor must sign the document and have his signature acknowledged or proved by two witnesses.
* The name of the person or governmental agency who prepared the document must be given at the conclusion of the form. The name should be printed, typewritten, or stamped in a legible manner.
* Use white paper measuring 8.5x11 inches and a legible font. Originals or certified copies may be recorded. Printing should be single-sided only. Pages with double-sided printing will be charged as two pages.
* Provide a legal description of the property being conveyed.
* The consideration exchanged for the property should be listed on the document, as this is how the state excise tax is calculated.
DOCUMENTARY STAMPS AND DECLARATION OF VALUE
A Declaration of Value should be added to the face of or at the end of the deed for any deed that has taxes due. This Declaration is to be signed by the grantor. The specific language used in the Declaration of Value is prescribed by state statute and can be found in the West Virginia Code of Laws, 11-22-6.
The Declaration of Value requires the following information:
1) If the last deed in the chain of title represents the last transfer of the property, the names of the grantor and grantee and the deed book and page number, or
2) if the last transfer was not made by deed, the source of the grantor's title, if known, or
3) if the source of the grantor's title is unknown, a description of the property and the name of the person to whom real property taxes are assessed. In all cases, the form requires the tax map and parcel ID of the property, the district or municipality in which the property (or greater portion of it) lies, the address of the property, the consideration or value in money upon which the buyer and seller agree to consummate the sale, and any other financing agreements affecting sale.
County Transfer Tax Rate: $7.70 per $1,000 of consideration.
* The name of the person or governmental agency who prepared the document must be given at the conclusion of the form. The name should be printed, typewritten, or stamped in a legible manner.
* Use white paper measuring 8.5x11 inches and a legible font. Originals or certified copies may be recorded. Printing should be single-sided only. Pages with double-sided printing will be charged as two pages.
* Provide a legal description of the property being conveyed.
* The consideration exchanged for the property should be listed on the document, as this is how the state excise tax is calculated.
DOCUMENTARY STAMPS AND DECLARATION OF VALUE
A Declaration of Value should be added to the face of or at the end of the deed for any deed that has taxes due. This Declaration is to be signed by the grantor. The specific language used in the Declaration of Value is prescribed by state statute and can be found in the West Virginia Code of Laws, 11-22-6.
The Declaration of Value requires the following information:
1) If the last deed in the chain of title represents the last transfer of the property, the names of the grantor and grantee and the deed book and page number, or
2) if the last transfer was not made by deed, the source of the grantor's title, if known, or
3) if the source of the grantor's title is unknown, a description of the property and the name of the person to whom real property taxes are assessed. In all cases, the form requires the tax map and parcel ID of the property, the district or municipality in which the property (or greater portion of it) lies, the address of the property, the consideration or value in money upon which the buyer and seller agree to consummate the sale, and any other financing agreements affecting sale.
County Transfer Tax Rate: $7.70 per $1,000 of consideration.
Services & Resources
Get a Copy of Your Deed
Need an official copy? Learn how to request documents from the recorder's office.
Recorder Office
Berkeley County Clerk
Courthouse - 100 West King St, Martinsburg, West Virginia 25401
Monday-Friday 9:00am to 5:00pm
(304) 264-1927
Available Forms
Quitclaim Deed
Gift Deed
Warranty Deed
Special Warranty Deed
Grant Deed
Correction Deed
Deed of Trust and Promissory Note
Release of Deed of Trust
Easement Deed
Termination of Easement
Transfer on Death Deed
Transfer on Death Revocation
Affidavit of Heirship
Personal Representative Deed
Trustee Deed
Mineral Deed
Quitclaim Mineral Deed
Special Power of Attorney for the Purchase of Property
Special Power of Attorney for the Sale of Property
Memorandum and Notice of Agreement
Disclaimer of Interest
Certification of Trust
Memorandum of Trust
Notice of Lis Pendens
Release of Lis Pendens
Additional Documents
Declaration of Consideration
West Virginia Document
Sales Listing Form
West Virginia Document
Instructions for Sales Listing Form
West Virginia Document
Certificate of Acknowledgment - Individual
West Virginia Document
Certificate of Acknowledgment - Representative
West Virginia Document
Verification of an Oath - Jurat
West Virginia Document